JOSH GREEN, M.D.

GOVERNOR

KE KIAʻĀINA

KEITH A. REGAN

COMPTROLLER

KA LUNA HOʻOMALU HANA LAULĀ

MEOH-LENG SILLIMAN

DEPUTY COMPTROLLER

KA HOPE LUNA HOʻOMALU HANA LAULĀ

STATE OF HAWAIʻI | KA MOKUʻĀINA O HAWAIʻI

DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES | KA ʻOIHANA LOIHELU A LAWELAWE LAULĀ

P.O. BOX 119, HONOLULU, HAWAII 96810-0119

The Hawaiʻi State Archives (HSA) is seeking to expand our pest management program to include commercial grade freezers. In support of this initiative, HSA is looking to procure (subject to funds availability) the following equipment:

1) Qty Three (3) - Two-door Reach-in Freezer that meets the following requirements:

• Capable of maintaining -10F temperature

• Stainless Steel construction

• Solid Doors

• 49Cu ft

• Bottom Mount Compressor

• Lockable Doors

• 115v/60hz/1 phase power. NEMA 5-15p plug

• R290 Refrigerant or equivalent

• Six moveable shelves

• Warranty to include, at a minimum:

o Labor: 7-year coverage for standard straight-time labor and reasonable travel time to repair or replace defective parts.

o Parts: 7-year coverage on the cabinet and all standard components free from manufacturing defects.

o Compressor: 7-year coverage, including hermetically and semi-hermetically sealed components.

• Minimum of four different authorized warranty service providers on Oʻahu at time of delivery

NOTE: Solicitation is for True Style TS-49F-HC or equivalent. Price is to be inclusive of all costs (such as, but not limited to, taxes, shipping, and standard factory warranty) with outside delivery to Hawaii State Archives, 364 S King St, Honolulu, HI. Please also note, there is no loading dock on site.

Please include a copy of the current IRS W-9 Tax form to help ensure payment can be made to the awarded vendor.

Successful award based on available funding.

Qualifications:

All Offerors responding to this solicitation must be authorized US resellers for the products and offer products that carry the full factory warranty.

All Offerors responding to this solicitation must also be Hawaiʻi Compliance Express (HCE) compliant with the State of Hawai’i at the time of the award or their bid will be determined to be non-compliant and disqualified. See https://vendors.ehawaii.gov/hce/ for details.

Special Terms and Conditions:

a. SOH General Conditions: General Conditions issued by the Department of the Attorney General of SOH, referred to as Form AG-008, as revised, are included in this HiePRO solicitation by reference. The applicable revised Form AG-008, which is included by reference, is the form dated and in effect at the date the solicitation is issued.

b. Compliance Pursuant to Hawaii Revised Statutes (HRS) §103D-310(c): Pursuant to HRS section 103D-310(c) and HAR section 3-122-112, the successful vendor is required to provide proof of compliance and may use the Hawaii Compliance Express for all contracts awarded (see https://vendors.ehawaii.gov/hce/splash/welcome.html). Please note, obtaining proof of compliance can take multiple weeks; SOH HSA cannot make an award to a non-compliant vendor.

d. Basis of Award: Award is based on Best Value. When the award to the lowest responsive, responsible offeror is not practicable, award shall be made to the offeror whose quote provides the best value to the State. "Best Value" means the most advantageous offer determined by evaluating and comparing all relevant criteria in addition to price so that the offer meeting the overall combination that best services HSA, is selected. Criteria may include, but not limited to, the total cost of ownership, performance history of the vendor, quality of goods, services, delivery and proposed technical performance.

e. SOH Reserves the right, at any time and without cause, to modify, alter, amend, change, cancel, suspend or terminate this solicitation, including the right to cancel and withdraw the solicitation prior to acceptance of Offers or issuance of a purchase order.

Invoicing Procedures:

Contractor shall be paid upon successful receipt of the above specified items. Vendor to submit an invoice to the State at the address below:

Submittal Address for delivery and invoices:

Hawaii State Archives 364 South King St.

Honolulu, HI 96813 https://vendors.ehawaii.gov/hce/