delray beach RFQ 2026-036_Stormwater Master Plan_Final (1).pdf

City of Delray Beach RFQ No. 2026-036

Project No. 23-001 / Stormwater Master Plan

PROFESSIONAL ENGINEERING SERVICES

The City of Delray Beach

100 NW 1st Avenue Delray Beach, FL 33444

PURCHASING DEPARTMENT

REQUEST FOR QUALIFICATIONS

RFQ NO.: 2026-036

DUE DATE AND TIME: August 19, 2026 @ 2:00 PM (EASTERN STANDARD TIME)

INSTRUCTIONS

Sealed Proposals must be received on or before the due date and time (local time). All Proposals will be publicly opened at City Hall, unless otherwise specified.

The City will only accept electronic submittals for this Request for Qualifications (RFQ). RFQ’s will be accepted through a secure mailbox at BidNet Direct www.bidnetdirect.com//cityofdelraybeach until the Due Date and Time indicated in this RFQ. BidNet Direct does not accept electronic Proposals after the Due Date and Time. It is the sole responsibility of the Proposer to ensure its electronic RFQ submission is complete prior to the solicitation Due Date and Time. Electronic submission of Proposals will require the uploading of forms and/or attachments as designated in this RFQ. Electronic submission must include a signed original of the Solicitation Summary form. The submission of forms and attachments containing embedded documents or proprietary file extensions is prohibited.

If the Solicitation Summary form is not included, the City may deem the Proposal non-responsive.

Proposals must contain all information required to be included in the submittal, as described in this Solicitation.

BROADCAST

The City of Delray Beach utilizes electronic online services for notification and distribution of its solicitation documents. The City’s solicitation information can be obtained from: (a) BidNet Direct www.bidnetdirect.com//cityofdelraybeach (b) Purchasing webpage on the City of Delray Beach website;

and (c) Request via email descollinesk@mydelraybeach.com.

Proposers who obtain solicitations from sources other than those named above are cautioned that the Request for Qualifications package may be incomplete. The City will not evaluate incomplete Proposal packages. BidNet Direct is an independent entity and is not an agent or representative of the City. The City is not responsible for errors and omissions occurring in the transmission or downloading of any documents, addenda, plans, or specifications from these websites.

CONTACT

Any questions regarding the specifications and Solicitation process must be submitted in writing through the “Question” feature on www.bidnetdirect.com//cityofdelraybeach Requests for clarification and additional information must be received prior to the deadline for Submission of Questions on August 3, 2026 @ 5:00PM. (Eastern Standard Time).

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The City of Delray Beach

100 NW 1st Avenue Delray Beach, FL 33444

LEGAL ADVERTISEMENT

RFQ NO.: 2026-036

The City of Delray Beach, Florida (“City”) is seeking Proposals from qualified firms for professional engineering services relating to Stormwater Master Plan, in accordance with the terms, conditions, and specifications contained in this Request for Qualifications.

Request for Qualifications documents are available beginning July 20, 2026, on the Purchasing Department’s webpage of the City of Delray Beach website at:

https://www.delraybeachfl.gov/government/city-departments/purchasing/current-bids-solicitations

BidNet Direct www.bidnetdirect.com//cityofdelraybeach or by contacting the City’s Purchasing Department at descollinesk@mydelraybeach.com or by phone at 561-243-7442

Proposals will be accepted through a secure mailbox at BidNet Direct www.bidnetdirect.com//cityofdelraybeach until the Deadline for Submission as indicated in this RFQ. The Due Date and Time for submission of submittals is August 19, 2026 @ 2:00 PM. (Eastern Standard Time).

Late Proposals will not be accepted. The City will only accept electronic Proposals for this RFQ.

The City will not hold a virtual Pre-Proposal Conference. The City will not conduct a site visit for this solicitation. It is the responsibility of the Proposer to ensure all pages are included in the submission. All Proposers are advised to closely examine the solicitation package.

The City of Delray Beach reserves the right to accept or reject any or all Proposals, in whole or in part, with or without cause, to waive any irregularities and/or technicalities, and to award the contract on such coverage and terms it deems will best serve the interests of the City.

SECTION 1: PROJECT OVERVIEW

1.1. The City of Delray Beach (City) is soliciting Proposals from qualified firms for the provision of professional services relating to the development of the Stormwater Master Plan. This project is partially funded with federal FEMA funds through the Florida Department of Emergency Management’s (FDEM) Hazard Mitigation Grant Program.

1.2. The Method of Award for this Solicitation will be to the Proposer with the highest ranking or scores with whom the City is able to negotiate an acceptable Agreement. The City will enter negotiations with the firm receiving the highest-ranking proposal score. Should negotiations fail then the City will enter negotiations with the next highest-ranking firm.

1.3. The City intends to contract with a single engineering firm for the project listed in this procurement.

The Proposer will provide the following services: update with project specific information – (1) review of prior Stormwater Master Plan studies; (2) field survey; (3) stormwater modeling; (4) preparation of the Stormwater Master Plan; and (5) public outreach.

1.4. The schedule is as follows:

1.5. Meetings will be held in the City Hall Conference Room, located at 100 NW 1st Avenue, First Floor, Delray Beach, FL 33444 or the Swinton Operations Center (SOC) – Conference or Training Room – located at 434 South Swinton Avenue, Delray Beach, FL 33444.

END OF SECTION 1

ITEM

EVENT

DATE/TIME

a. Issue RFQ July 20, 2026

b. Institute Cone of Silence July 20, 2026

c. Deadline for Delivery of Questions August 03, 2026 @ 5:00 PM (LOCAL TIME)

d. Due Date and Time (for delivery of Proposals) August19, 2026 @ 2:00 PM (LOCAL TIME)

e. Technical Evaluations Location: TBD

TBD

@ TBD

f. Interviews Location: TBD

TBD

@ TBD

g. Final Evaluations Location: TBD

TBD

@ TBD

SECTION 2: SPECIAL TERMS AND CONDITIONS

2.1. PURPOSE

The purpose of this Request for Qualifications (RFQ) is to solicit Proposals from qualified firms and consultants who can provide professional engineering for preparation of the Stormwater Master Plan.

The City expects each Proposer to clearly outline its best and most comprehensive resources in its response, because all services and responsibilities identified in this Solicitation may be awarded to the selected Proposer.

2.2. ELIGIBILITY

To be eligible to respond to this RFQ and be considered for award, the Proposer must demonstrate to the satisfaction of the City that it or the principals assigned to the project have successfully provided services, similar in scope and complexity, to a municipality, quasi-governmental organization, or a private organization.

2.3. SEPARATION OF SERVICES

Intentionally Omitted.

2.4. RECORDS, ACCOUNTS, AND STATEMENTS

The successful Proposer shall keep on its premises, or such other place approved by the City, current true, accurate, and complete records and accounts of all services provided to the City and shall give the City or City’s representative access during reasonable business hours and upon three

(3) business days’ notice to examine and audit such records and accounts. Such records shall be maintained at such standard to allow a certified auditor the ability to properly examine the records in order to certify a statement of the successful Proposer’s business with the City.

2.5. GENERAL STANDARDS

The successful Proposer shall at all times comply with all rules, regulations, and other governmental agencies having jurisdiction. The successful proposal shall further take all precautions and extreme care to conduct its activities in a safe, professional, and prudent manner with respect to its agents, employees, members, visitors, and participants.

2.6. DEFAULT

In the event the successful Proposer defaults in the performance of the contract, the city shall have the following options:

2.6.1. The City Manager will give the successful Proposer thirty (30) days’ written notice of default. If the problem is not resolved within the thirty (30) days, the City may immediately terminate the contract upon providing written notice of the Proposer’s failure to timely cure the default and obtain the services elsewhere.

2.6.2. The City may recover at law any all claims that may be due to the City from the successful

Proposer.

2.6.3. The City may perform such work as it deems necessary to cure the default or subsequent default and charge the successful Proposer for the full cost of labor and materials expended, plus thirty percent (30%) of the cost for administrative overhead.

The acceptance of all or part of monies due for any period after a default shall not be deemed as a waiver of any of these options, or a waiver of the default or subsequent default of the same or any other term, covenant, and condition.

The successful Proposer agrees that the City shall not be responsible or have any liability whatsoever for any alleged damages, claim of lost profits, or otherwise in the event the City declares the successful Proposer in default hereunder.

2.7. INSURANCE

The selected Proposer shall not commence any performance pursuant to the terms of this RFQ until certification or proof of insurance has been received and approved by the City’s Risk Manager or designee.

The required insurance coverage is to be issued by an insurance company authorized, licensed, and registered to do business in the State of Florida, with the minimum financial strength rating of A- VII or better, in accordance with the latest edition of A.M. Best’s Insurance Guide. This insurance shall be documented in certificates of insurance which provide that the City of Delray Beach shall be notified at least thirty (30) days written notice in advance of cancellation, non-renewal, or adverse change and ten (10) days written notice of cancellation for non-payment. The receipt of certificates or other documentation of insurance or policies or copies of policies by the City or by any of its representatives, which indicate less coverage than is required, does not constitute a waiver of the selected Proposer’s obligation to fulfill the insurance requirements herein. Deductibles must be acceptable to the City of Delray Beach.

The selected Proposer must submit a current Certificate of Insurance, naming the City of Delray Beach and the Florida Division of Emergency Management (as required by grant agreement), their employees and officers as additional insured and listed as such on the insurance certificate, no later than ten (10) days after award and prior to commencement of any work. New certificates of insurance are to be provided to the City upon expiration. All renewal or replacement certificates of insurance shall be forwarded to the City’s Purchasing Department located at 100 NW 1st Ave., Delray Beach, FL 33444.

The selected Proposer shall provide insurance coverage as follows:

2.7.1. WORKERS COMPENSATION – With statutory limits, the City reserves the right not to accept exemptions to the Workers Compensation requirements of this Solicitation.

2.7.2. EMPLOYER’S LIABILITY – With a limit of not less than One Hundred Thousand Dollars

($500,000) for each accident, One Hundred Thousand Dollars ($500,000) for each occurrence, and Five Hundred Thousand Dollars ($500,000) in the aggregate.

2.7.3. COMMERCIAL GENERAL LIABILITY – With limits of not less than One Million Dollars

($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury and property damage, personal and advertising injury, contractual liability, and products/completed operations.

The Commercial General Liability insurance policy must include coverage that is not more restrictive than the latest edition of the Commercial General Liability Policy, without restrictive endorsements, as filed by the Insurance Services Offices, and the policy must include coverage’s for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, and personal injury. Personal injury coverage shall include coverage that has the Employee and Contractual Exclusions removed.

2.7.4. AUTOMOBILE LIABILITY – Covering all vehicles associated with Proposer’s operations to include all owned, non-owned and hired vehicles. The coverage will be written on an occurrence basis with limits of liability not less than One Million Dollars ($1,000,000) combined single limit per each occurrence.

2.7.5. PROFESSIONAL LIABILITY – With limits of not less than Two Million Dollars ($5,000,000) per claim/Two Million Dollars ($5,000,000) aggregate, covering negligent acts, errors, or omissions arising out of professional services performed under this Agreement.

2.7.6. UMBRELLA LIABILITY- With limits of not less than Five Million Dollars ($5,000,000) per occurrence and in the aggregate. This policy shall be issued on a follow-form basis, including General Liability, Automobile Liability and Employers Liability in its schedule of underlying coverage.

2.7.7 POLLUTION LIABILITY – With limits of not less than One Million Dollars ($1,000,000) per occurrence/Two Million Dollars ($2,000,000) aggregate covering environmental assessment, water quality analysis, stormwater discharge evaluation, or related recommendations.

2.7.8 CYBER LIABILITY (When Applicable) – With limits of not less than One Million Dollars

($1,000,000) per occurrence/Two Million Dollars ($2,000,000) aggregate, covering liabilities arising from data breaches, unauthorized access, network security failures, and loss or disclosure of City data.

The selected Proposer must submit, no later than ten (10) days after award and prior to commencement of any work, a Certificate of Insurance, naming the City of Delray Beach as an additional insured.

2.8. PERFORMANCE BOND/LETTER OF CREDIT

Intentionally Omitted.

2.9. LICENSES AND CERTIFICATIONS

Any Proposer which submits an offer in response to this Solicitation shall, at the time of such offer, hold all the required licenses, permits, and certifications issued by the State or County Examining Board qualifying the Proposer to perform the services described in this Solicitation.

The City may at its option, and in its best interest, allow the Proposer to supply any missing information on certification and licensing during the Proposal Evaluation period.

Proposer must have a staff of engineers licensed by the Florida Department of Business & Professions Regulation. Provide a screenshot or copy of Proposer’s license from the Florida Department of Business & Professions Regulation that confirms Proposer has a current license in the category type of engineering.

2.10. METHOD OF PAYMENT – MONTHLY INVOICES

The selected Proposer shall submit an invoice to the City, each month, after the services have been performed and have been received and accepted by the City. The amount charged shall not be in excess of the rates and fees agreed to in the Agreement.

The date of the invoices shall not exceed thirty (30) calendar days from the performance of the work. Under no circumstances shall the invoice be submitted to the City in advance of the performance of the work.

The invoice shall contain the following basic information: the selected Proposer’s name and address, invoice number, date of invoice, description of the service performed, the contract number, purchase order number, and any discounts.

The City prides itself on paying its vendors promptly and efficiently, and as such requires that vendors accept payment via wire transfer, ACH (direct deposit), or an appropriate electronic payment method. The City is averse to issuing paper checks and seeks to discontinue this practice.

All payments shall be made in accordance with the Florida Prompt Payment Act, Section 218.74, Florida Statutes, upon presentation of a proper invoice by the awarded Proposer.

2.11. SUBCONTRACTING

As part of its Proposal, the Proposer must identify any and all subcontractors that will be used in the performance of the proposed work, their capabilities and experience, and the portion of the work to be done by the subcontractor. The competency of the subcontractor(s) with respect to experience, skill, responsibility, and business standing shall be considered by the City when making the award in the best interest of the City. If the Proposer fails to identify any and all sub-contractors in the Proposal, the Proposer may be allowed to submit this documentation if such action is in the best interest of the City.

2.12. OTHER FORMS OR DOCUMENTS

If the City is required by the selected Proposer to complete and execute any other forms or documents in relation to this Solicitation, the terms, conditions, and requirements in this Solicitation shall take precedence to any and all conflicting or modifying terms, conditions or requirements of the selected Proposer’s forms or documents.

2.13. MODIFICATION OF SERVICES

The City reserves the right to delete or modify any portion of the contracted services at any time without cause, and if such right is exercised by the City, the rates and fees shall be reduced at the same ratio as the estimated costs of the services deleted relates to the estimated costs of the service originally contracted. If service has already been provided on the portion of the work to be deleted, the selected Proposer will be paid for the deleted portion based on the estimated percentage of the completion of such portion.

If the selected Proposer and the City agree on modifications or revisions to the service elements, after the City has approved performance of a particular task or project, and a budget has been established for that task or project, the selected Proposer shall submit a revised budget to the City for approval prior to proceeding with the task or project.

END OF SECTION 2

SECTION 3: SCOPE OF SERVICES

3.1 PROJECT HISTORY AND BACKGROUND

The City of Delray Beach is in Palm Beach County, FL. The City’s Stormwater Master Plan was originally created in 1993 by Mock Roos & Associates, Inc. A revision was completed in 2000 by Kimley Horn & Associates, Inc., and the most recent update in 2018, produced by A.D.A. Engineering, Inc. included recommendations for improvements needed in the City’s drainage system. Those recommendations were identified as the “problem areas” and were mostly focused on coastal areas.

The City of Delray Beach would like to expand the previously examined areas to incorporate the entire city into this version of the Stormwater Master Plan.

This project is partially funded with federal FEMA funds through the Florida Department of Emergency Management’s (FDEM) Hazard Mitigation Grant Program.

3.2 SUMMARY OF WORK

The selected Proposer (hereinafter in this Scope referred to as consultant) shall provide engineering services to complete the Stormwater Master Plan.

The City of Delray Beach is seeking qualified and experienced consulting firms to develop a comprehensive Stormwater Master Plan (SWMP) that will guide the City’s stormwater management, flood mitigation, and infrastructure investment strategies for the next 20 years. As a coastal community facing increasing development projects, aging infrastructure, and the growing impacts of climate change, Delray Beach requires a forward‑looking, data‑driven plan that increases system performance, protects public safety, and supports long‑term community resilience while in compliance with our ordinances and the Palm Beach County’s National Pollutant Discharge Elimination System (NPDES) permit.

The Stormwater Master Plan will serve as the City’s primary framework for assessing the condition and capacity of the existing stormwater system, identifying vulnerabilities, and prioritizing future Capital Improvement Projects. The selected consultant will evaluate current drainage infrastructure, develop updated hydrologic and hydraulic models, review water‑quality performance, and appraise risks related to sea‑level rise, tidal flooding, and extreme rainfall. The plan will also include a clear and actionable Capital Improvement Program (CIP) with cost estimates, phasing recommendations, and proposed regulatory, operational, and policy updates.

This effort is central to the City’s commitment to responsible infrastructure planning, environmental resources management, and community resilience. The resulting Stormwater Master Plan will support informed decision‑making, strengthen the City’s ability to pursue state and federal funding, and ensure that Delray Beach remains a safe, vibrant, and sustainable coastal community.

The consultant will support the City’s outreach efforts by preparing clear materials and participating in meetings with staff, officials, partner agencies, and the public to communicate project findings and gather input for the Stormwater Master Plan.

END OF SECTION 3

SECTION 4: RESPONSE REQUIREMENTS

4.1. SUBMITTAL REQUIREMENTS

Proposers should carefully follow the format and instructions outlined herein. All documents and information must be fully completed and signed as required. Do not password-protect electronic documents.

The Proposal shall be written in sufficient detail to permit the City to conduct a meaningful evaluation of the proposed services. However, overly elaborate responses are not requested or desired.

4.2. REQUIRED INFORMATION AND SUBMITTAL FORMAT

In addition to the information required in Section 3, Scope of Services, Proposers must submit the following information with their Proposal Submittals:

SUBMITTAL FORMAT

To facilitate and expedite review, the City asks that all Proposers follow the response format outlined below. Failure to submit your response in the format requested may result in delay evaluating your Proposal. To assist you in preparing your response, the City’s selection procedures are also described herein. Please abide by all requirements set forth to avoid any risk of disqualification.

The overall package should be no longer than 50 pages total (25 double-sided or 50 single-sided, excluding Standard Form 330, Section E / resumes)

PROPOSALS SHOULD FOLLOW THE FORMAT BELOW:

4.2.1. TAB 1 – INTRODUCTION

Provide a cover letter no longer than two (2) pages in length. Provide a positive commitment to provide the required services. The table of contents should follow the cover letter.

4.2.2. TAB 2 – TABLE OF CONTENTS

Include a clear identification of the material included in the Proposal by page number.

4.2.3. TAB 3 – MINIMUM QUALIFICATIONS

Proposers must meet the following minimum qualifications; failure to meet the minimum qualifications may result in the Proposer being deemed non-responsible.

A. Proposer must have a staff of engineers licensed by the Florida Department of Business

& Professions Regulation. Provide a screenshot or copy of Proposer’s license from the Florida Department of Business & Professional Regulation that confirms Proposer has a current license in the category type of engineering.

B. Proposer has no reported conflict of interests in relation to this RFQ.

Provide an executed copy of the Contractor Conflict of Interest Disclosure Statement.

C. Proposer must submit Standard Form 330.

Complete and submit Standard Form 330. Proposers may use the electronic form.

D. Proposer must be registered with the State of Florida Division of Corporations to do business in Florida.

Provide proof of registration. The City will verify.

E. Proposer is NOT listed on the Florida State Board of Administration, Scrutinized List of Prohibited Companies found at: https://www.sbafla.com/reporting/

Provide an executed copy of the Scrutinized Company Certification form.

F. Proposer is NOT listed on the System for Award Management (SAM), electronic roster of debarred companies excluded from Federal procurement and non-procurement programs throughout the U.S. Government (unless otherwise noted) and from receiving Federal contracts or certain subcontracts and from certain types of Federal financial and nonfinancial assistance and benefits. No documentation is required. The City will verify the status. Per Section 34.f. Rejection of Bids or Proposals of the City’s Purchasing Policies and Procedures Manual, vendors may be deemed non-responsible if: Vendor have been declared to be in default on any City or public entity contract, debarred or suspended by any public entity.

Provide proof of registration with SAM.

The Purchasing Policies and Procedures Manual can be found at:

https://www.delraybeachfl.gov/home/showpublisheddocument/15655/639113526738330000

G. Proposer affirms and represents it is registered with the E-Verify system, utilizing same, and will continue to utilize same as required by law. Proposer will utilize the E-Verify System to verify the work authorization status of all newly hired employees and will require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien.

Provide affidavit of E-Verify Registration and utilization and affidavit of any known subcontractors. If any subcontractors are hired during the pendency of the RFQ or during the term of an Agreement with the City, Proposer is required to update this.

H. Proposer is NOT on the Scrutinized Companies that Boycott Israel List, as identified in Fla.

Stat. Section 215.4725, and is NOT engaged in a boycott of Israel.

Provide an executed copy of the Scrutinized Companies that Boycott Israel List or Engage in a Boycott of Israel Certificate Form.

I. Proposer is NOT on the Discriminatory Vendor List as provided in Section 287.134.

Provide an executed copy of the Discriminatory Vendor List Affidavit.

J. Proposer does NOT use coercion for labor or services as defined in Fla. Stat. 787.06(13).

Provide an executed copy of the Affidavit Regarding the Use of Coercion for Labor and Services.

K. Pursuant to 287.138, the Proposer is NOT owned by the government of a foreign country of concern, NO government of a foreign country of concern has a controlling interest in the company of Proposer, and the Proposer is NOT organized under the laws of and does not have its principal place of business in a foreign country of concern.

Provide an executed copy of the Affidavit Regarding Contracting with Entities of Foreign Countries of Concern.

L. Proposer does NOT have any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern if such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous 5 years OR has provided a disclosure pursuant to Fla. Stat. 286.101(3)(a) or is subject to a disclosure exception under Fla. Stat. 286.101(3)(b)(1-6).

Provide an executed copy of the Affidavit Regarding Foreign Country of Concern Disclosure

4.2.4. TAB 4 – PROPOSER’S INFORMATION

A. Legal contracting name including any dba and state of organization or incorporation.

B. Ownership structure of Proposer’s company

(e.g., Sole Proprietorship, Partnership, Limited Liability Corporation, Corporation)

C. Provide, in this section, a completed and executed copy of Proposer’s W-9 that includes the company federal identification number.

D. Contact information for Proposer’s Corporate headquarters and any other office locations includes the following:

i. Address

ii. City, State, Zip

iii. Phone

E. Contact information for Proposer’s primary and secondary representative during this solicitation process.

i. Name

ii. Phone

iii. Email

iv. Mailing Address

v. City, State, Zip

F. Provide details of any ownership changes to Proposer’s organization in the past three years or Changes anticipated within six months of the Due Date and Time (e.g., mergers, acquisitions, changes in executive leadership).

G. Provide the names of the persons who are officers or principals of the company.

H. Any additional organizational information that Proposer wishes to supply to augment its Proposal.

I. Provide prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of the services to be rendered herein, in which the Proposer, and of its employees or subcontractors, is or has been involved within the last three (3) years.

J. Its most recent certified business financial statements as of a date not earlier than the end of the Proposer’s preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for any material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable.

K. Is NOT listed on the Florida Department of Management Services, Convicted Vendor List as defined in Florida Statute Section 287.133(3)(a-d).

Provide an executed copy of the Affidavit Regarding the Convicted Vendor List.

L. Proposer has no reported conflict of interests in relation to this RFQ.

Provide an executed copy of the Contractor Conflict of Interest Disclosure Statement.

M. Proposer Is NOT listed on the System for Award Management (SAM), electronic roster of debarred companies excluded from Federal procurement and non‐procurement programs throughout the U.S. Government (unless otherwise noted) and from receiving Federal contracts or certain subcontracts and from certain types of Federal financial and nonfinancial assistance and benefits.

Provide proof of registration. The City will verify the status. Per Section 34.f. Rejection of Bids or Proposals of the City’s Purchasing Policies and Procedures Manual, vendors may be deemed non-responsible if: Vendor has been declared to be in default on any City or public entity contract, debarred or suspended by any public entity.

N. Proposer affirms and represents it is registered with the E-Verify system, utilizing same, and will continue to utilize same as required by law. Proposer will utilize the E-Verify System to verify the work authorization status of all newly hired employees and will require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien.

Provide affidavit of E-Verify Registration and utilization and affidavit of any known subcontractors. If any subcontractors are hired during the pendency of the RFQ or during the term of an Agreement with the City, Proposer is required to update this.

M. Proposer is NOT listed on the Florida State Board of Administration, Scrutinized List of Prohibited Companies found at: https://www.sbafla.com/reporting/

Provide an executed copy of the Scrutinized Company Certification form.

O. Proposer is NOT on the Scrutinized Companies that Boycott Israel List, as identified in Fla.

Stat. Section 215.4725, and is NOT engaged in a boycott of Israel.

Provide an executed copy of the Scrutinized Companies that Boycott Israel List or Engage in a Boycott of Israel Certificate Form.

P. Proposer is NOT on the Discriminatory Vendor List as provided in Section 287.134.

Provide an executed copy of the Discriminatory Vendor List Affidavit.

Q. Proposer does NOT use coercion for labor or services as defined in Fla. Stat. 787.06(13).

Provide an executed copy of the Affidavit Regarding the Use of Coercion for Labor and Services.

R. Pursuant to 287.138, the Proposer is NOT owned by the government of a foreign country of concern, NO government of a foreign country of concern has a controlling interest in the company of Proposer, and the Proposer is NOT organized under the laws of and does not have its principal place of business in a foreign country of concern.

Provide an executed copy of the Affidavit Regarding Contracting with Entities of Foreign Countries of Concern.

S. Proposer does NOT have any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern if such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous 5 years OR has provided a disclosure pursuant to Fla. Stat. 286.101(3)(a) or is subject to a disclosure exception under Fla. Stat. 286.101(3)(b)(1-6).

Provide an executed copy of the Affidavit Regarding Foreign Country of Concern Disclosure

4.2.5. TAB 5 – EXPERIENCE, ABILITY AND REFERENCES

A. Provide details of Proposer’s years of experience in the field of stormwater engineering consulting services. Include number of projects, construction dollar value, and years of relevant experience.

B. Provide a detailed narrative documenting the Proposer’s specific experience including, but not limited to the following:

i. At least ten (10) years of experience as the prime engineering consultant on stormwater master planning efforts.

ii. At least ten (10) years of experience with stormwater modeling (hydrologic and hydraulic modeling tools such as ICPR4, SWMM, HEC‑HMS, HEC‑RAS, MIKE FLOOD, or XP‑SWMM) and the ability to interpret and analyze data results. Experience building or updating GIS layers, integrating CCTV data, and linking assets to risk scoring. Strong quality assurance processes for field data, GIS, and modeling inputs.

iii. At least two (2) years of experience with projects under the Florida Department of Emergency Management’s (FDEM) Hazard Mitigation Grant Program or similar programs that include federal funding.

iv. Experience with engineering projects that include evaluating current drainage infrastructure, developing updated hydrologic and hydraulic models, reviewing water‑quality performance, and appraising risks related to sea‑level rise, tidal flooding, and extreme rainfall.

v. Experience with municipal or government agency projects.

vi. Experience with projects in Florida, particularly in South Florida and in Palm Beach

County and being involved with Florida Department of Emergency Management (FDEM) or similar programs that include federal funding.

vii. Experience engaging with the public and elected officials through workshops, presentations, and web-based public outreach.

viii. Other types of related experience or information.

NOTE: The City recognizes that it is unlikely that candidates for this solicitation will have all the similar experience requested in a single project. Experience in each of the different elements is desired, however, it is not required that all types of similar project experience are included in the same project.

C. Submit three (3) client references for whom Proposer has provided construction engineering and inspection] consulting services similar to those specified in this RFQ in the past five (5) years and who are agreeable to respond to a request from the City regarding proposer’s experience.

Each client reference should include the following:

i. Organization name

ii. Contact name(s)

iii. Contact email address

iv. Address

v. Telephone and fax numbers

vi. Dates of service (start/end)

vii. Scope of work (brief description)

D. Identify the primary contact person, supervisory personnel, and other key personnel

(including subconsultants) who are designated to work on the City’s project. Provide a Standard Form (SF) 330, Section E for each individual. Include copies of relevant licenses and certifications relevant to the project.

E. Explain Proposer’s ability and commitment to maintain accessibility and availability for meetings, communications, and supervision.

F. Describe any significant or unique awards received or accomplishments in previous, similar projects received by the prime consultant and/or any subcontractors (Team), or by individuals within the Team.

4.2.6. TAB 6 – ORGANIZATIONAL STRUCTURE AND CAPACITY

A. Submit SF 330, Section C for the Team proposed to work on this City project.

B. Submit SF 330, Section D detailing an organizational chart of the proposed Team.

C. Submit SF 330, Part II detailing Team’s staffing resources and the location(s) at which services will be provided.

D. Provide a narrative detailing the Team’s recent, current, and projected workloads at the time of submission and provide a statement of the Team’s commitment of personnel and other resources for the City project.

4.2.7. TAB 7 – METHODOLOGY AND WORK PLAN

A. Provide a detailed narrative description of the proposed approach and methodology for engaging with City representatives while performing the stormwater engineering duties in accordance with the Agreements.

B. Describe in detail Proposer’s approach to stormwater master planning efforts.

C. Narrative that demonstrates working knowledge and understanding of the stormwater engineering requirements in the Scope of Services.

D. Provide details of how Proposer intends to meet the detailed time schedule.

E. Specify the location(s), including the complete physical address, where the work for this project will be performed, including work performed by sub-Consultants, if applicable.

F. Proposer shall thoroughly explain:

i. Its accessibility in the areas of availability for meetings, general communications, coordination, and supervision.

ii. How the Proposer physically plans on attending pre-scheduled meetings.

iii. How the Proposer plans on ensuring accessibility and availability during the term of the Agreement.

4.2.8. TAB 8 – ATTACHMENTS

All Attachment/Forms and Affidavits required by this solicitation shall be fully executed by the Proposer and submitted as shown in Section 8 of this solicitation.

END OF SECTION 4

SECTION 5: THE EVALUATION PROCESS

5.1 REVIEW OF PROPOSALS FOR RESPONSIVENESS

Each Proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlined in this Solicitation. A responsive Proposal is one that follows the requirements of this Solicitation, includes all documentation, is submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non-responsive.

5.2 REVIEW OF PROPOSALS FOR RESPONSIBILITY

Each Proposer will be reviewed to determine if the Proposer is a responsible Proposer. A responsible Proposer is a Proposer which the City affirmatively determines (prior to the award of a contract) has the ability, capability, and skill to perform under the terms of the contract; can provide the materials or service promptly within the time specified, without delay or interference; has a satisfactory record of integrity and business ethics; and meet the Minimum Qualification requirements in this RFQ.

5.3 EVALUATION CRITERIA

Proposals will be evaluated by a committee who will score and rank Proposals on the criteria listed below. The Evaluation Committee will be comprised of appropriate City personnel and/or members of the community, as deemed necessary, with the appropriate experience and/or knowledge. The criteria are itemized below with their maximum scores for a maximum total of One Hundred (100) points per proposal, per Committee member.

CRITERIA MAX. POINTS

Experience 25

Example Projects and Reference Feedback

Methodology & Work Plan 50

Technical Approach & Methodology

Work Plan & Schedule

Organizational Structure and Capacity 25

Firm Qualifications Qualifications of Key Staff

Adequacy of Staffing/Organization to Accomplish Project scope Availability of staff

5.4 ORAL PRESENTATIONS/INTERVIEWS

Upon initial completion of the criteria evaluation indicated above, rating and ranking, the Evaluation Committee may choose to conduct an oral presentation with the Proposers which the Evaluation Committee deems to warrant further consideration based on, among other considerations, scores in clusters and/or maintaining competition. Upon completion of the oral presentation(s), the Evaluation/ Selection Committee will perform a final evaluation, rating, and ranking of the Proposals.

In such circumstances, the initial ranking of the Proposers shall be considered a preliminary ranking only.

5.5 NEGOTIATIONS

If the City and the Proposer(s) cannot reach an agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager’s or designee’s discretion, begin negotiations with the next highest-ranked Proposer(s). This process may continue until a contract acceptable to the City has been executed or all Proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof.

5.6 CONTRACT AWARD

Any contract resulting from this Solicitation will be submitted to the City Manager or designee, and the City Commission for approval, as appropriate. Notice will be provided once the City makes an award recommendation. The contract award, if any, shall be made to the Proposer whose Proposal shall be deemed by the City to be in the best interest of the City. Notwithstanding the rights of protest listed herein, the City’s decision of whether to make the award and to which Proposer shall be final.

END OF SECTION 5

SECTION 6: PROPOSAL SUBMITTALS

6.1 FORMS

The forms listed below must be completed by an official having legal authorization to contractually bind the company or firm. Each signature represents a binding commitment upon the Proposer to provide the goods and/or services offered to the City if the Proposer is determined to be the most responsive and responsible Proposer. Solicitation forms should be submitted when submitting an electronic proposal via web forms available at:

https://www.bidnetdirect.com/florida/cityofdelraybeach

Web forms require Proposers to use their https://www.bidnetdirect.com/florida/cityofdelraybeach password to submit, which serves as a signature from Proposer.

A. Acknowledgment of Addenda

B. Proposal Submittal Signature Page

C. Conflict of Interest Disclosure Form

D. Notification of and Affidavit Regarding Public Entity Crimes Convicted Vendor List

E. Notification of Public Records Law

F. Drug-Free Workplace

G. Non-Collusion Affidavit

H. Truth-In-Negotiation Certificate

I. Scrutinized Company Certification Form

J. E-Verify Registration Certification

K. Scrutinized Companies that Boycott Israel Affidavit

L. Discriminatory Vendor List Affidavit

M. Affidavit Regarding Use of Coercion for Labor and Services

N. Affidavit Regarding Contracting with Entities of Foreign Countries of Concern (Only if will provide Contractor with Individual’s Personal Identifying Information)

O. Affidavit Regarding Foreign Country of Concern Disclosure. (Only required if Agreement is over $100,000.00)

P. Sample Performance Bond Format (if required, will be requested from the Proposer recommended for award)

Q. Sample Payment Bond Format (if required, will be requested from the Proposer recommended for award)

R. Sample Letter of Credit Format

END OF SECTION 6

SECTION 7: SAMPLE AGREEMENT FORMAT

Below is the standard agreement format for this Request for Qualifications. This is a sample agreement only and is subject to revisions. PLEASE DO NOT COMPLETE.

AGREEMENT

THIS AGREEMENT is made and entered into on this _____ day of ___________________, 202___, by and between the City of Delray Beach, a Florida municipal corporation (hereafter referred to as “City”), whose address is 100 N.W. 1ST Avenue, Delray Beach, Florida 33444, and ______________________________________________, a [enter state] [corporation/limited liability company/partnership, etc.] (hereafter referred to as “Contractor”) [authorized to do business in the State of Florida] (remove if a Florida Company), whose address is _____________________________________.

WHEREAS, the City desires to retain the Contractor to develop a Stormwater Master Plan in accordance with the City’s Request for Qualifications No. 2026-036, and the Contractor’s response thereto, which are incorporated herein by reference.

NOW, THEREFORE, in consideration of the mutual covenants and promises hereafter set forth, the Contractor and the City agree as follows:

ARTICLE 1. INCORPORATION OF REQUEST FOR QUALIFICATIONS

The terms and conditions of this Agreement shall include and incorporate the terms, conditions, and specifications set forth in the City’s Request for Qualifications No. 2026-036, and the Contractor’s response thereto, including all documentation required thereunder.

ARTICLE 2. DESCRIPTION OF GOODS OR SCOPE OF SERVICES

The Contractor shall develop a Stormwater Master Plan pursuant to the specifications accompanying the City’s solicitation, which are incorporated herein by reference.

ARTICLE 3. COMPENSATION

The City shall pay to the Contractor, in compliance with the Pricing Schedule attached hereto and incorporated herein as Exhibit A, according to the terms and specifications of the referenced solicitation.

ARTICLE 4. MISCELLANEOUS PROVISIONS

a. Notice Format. All notices or other written communications required, contemplated, or permitted under this Agreement shall be in writing and shall be hand delivered, telecommunicated, or mailed by registered or certified mail (postage prepaid), return receipt requested, to the following addresses:

i. As to the City: City of Delray Beach 100 NW 1st Avenue Delray Beach, Florida 33444 Attn: City Manager

ii. With a copy to: City of Delray Beach 200 NW 1st Avenue Delray Beach, Florida 33444 Attn: City Attorney

iii. As to the Contractor:

Attn.:

Email: _______

b. Headings. The headings contained in this Agreement are for convenience of reference only and shall not limit or otherwise affect in any way the meaning or interpretation of this Agreement.

c. Effective Date. The effective date of this Agreement shall be as of the date it has been executed by both the parties hereto.

ARTICLE 5. E-VERIFY

By entering into this Agreement, Contractor acknowledges its obligation to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Contractor affirms and represents it is registered with the E-Verify system, utilizing same, and will continue to utilize same as required by law.

Compliance with this section includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply with this section will result in the termination of this Agreement, or if your subcontractor knowingly violates the statute, the subcontract must be terminated immediately.

Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If terminated for a violation of the statute by Contractor, the Contractor may be prohibited from conducting future business with the City or awarded a solicitation or contract for a period of 1 year after the date of termination. All costs incurred to initiate and sustain the aforementioned programs shall be the responsibility of the Contractor.

ARTICLE 6. DISCRIMINATORY VENDOR LIST

Pursuant to Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity. By execution of this Agreement, Contractor represents that it has not been placed on the discriminatory vendor list as provided in Section 287.134, Florida Statutes.

ARTICLE 7. SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL

Pursuant to Section 287.135, Contractor is ineligible to enter into or renew this Agreement if Contractor is on the Scrutinized Companies that Boycott Israel List (as identified in Section 215.4725, Florida Statutes) or is engaged in a boycott of Israel.

a. By entering into this Agreement, Contractor certifies that Contractor is not on the Scrutinized Companies that Boycott Israel List, and that Contractor is not engaged in a boycott of Israel.

b. Contractor shall notify the City if, at any time during the term of this Agreement, Contractor is placed on the Scrutinized Companies that Boycott Israel List, or that Contractor is engaged in a boycott of Israel. Such notification shall be in writing and provided by Contractor to the City within ten (10) days of the date of such occurrence.

c. In the event the City determines, using credible information available to the public, that Contractor has submitted a false certification or Contractor is found to have been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel, the City may, in its sole discretion, terminate this Agreement and seek a civil penalty, and other damages and relief, against Contractor, pursuant to Section 287.135, Florida Statutes. In addition, the City may pursue any and all other legal remedies against Contractor.

d. Contractor shall not seek damages, fees, or costs against the City in the event the City terminates the Agreement pursuant to this provision.

ARTICLE 8. CONVICTED VENDOR LIST

By its execution of this Agreement, Contractor acknowledges that it has been informed by City of, and is in compliance with, the terms of Section 287.133(2)(a) of the Florida Statutes which reads as follows:

a. "A person or affiliate who has been…