Definitions.pdf
PDF 398 KB Posted
- Attached to
- Milk & Dairy Products for Eldora
- Solicitation number
- 005-RFB-0186-2022
- Issued by
- Hancock County, Iowa
About this file
This is a Definitions document for a Request for Bid (RFB) issued by the State of Iowa for Milk & Dairy Products for Human Services in Eldora. The procurement seeks a single vendor to supply various dairy products including 1% homogenized milk (in 5-gallon and 1-gallon containers), skimmed milk, sour cream, yogurt, and cottage cheese, with estimated annual purchase quantities ranging from 5 to 397 units. The initial contract period runs from January 31, 2023, to February 1, 2024, with potential for up to four annual extensions. Bid Number 005-RFB-0186-2022 required bid responses by November 15, 2022, at 1:00 PM CST. The procurement represents a comprehensive dairy product requirement for the Eldora Human Services facility with firm pricing required for the initial one-year contract period.
Pricing must include all delivery, packaging, and administrative costs, with fluid milk product pricing subject to an escalator clause based on October's Class I price per CWT published by the United States Department of Agriculture. Vendors are required to pay a 1.00% administrative fee on all sales, remitted quarterly to the Iowa Department of Administrative Services, and must provide quarterly electronic reports detailing sales information including date of sale, customer details, product descriptions, quantities, and pricing. The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises, and no minimum order quantities are outlined. The contract structure allows for pricing flexibility while maintaining strict reporting and administrative requirements, with the contract available to the Lead Agency, Participating Agencies, and Political Subdivisions as permitted by the RFB terms.
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Other files
| File | Type | Posted |
|---|---|---|
| Administrative Information.pdf | ||
| 1100053-event.pdf |
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Request for Bid (RFB) Definitions
Definitions – For the purposes of this RFB and the resulting contract, the following terms shall mean:
“Agency” means the agency identified in the solicitation that is issuing the RFB and any other agency that purchases from the Contract.
“Alternative Bid” means a response to a bid that does not meet the exact requirements of the specification but offers an alternative for consideration. An alternative bid is submitted with an intentional variation to a provision, specification, term or condition of the solicitation. This alternative, in the opinion of the bidder, achieves the same end result. Alternative bids may be rejected as non-responsive.
“Bid” means the Bidder’s bid submitted in response to the RFB.
“Bidder” means a vendor submitting a bid in response to this RFB.
“Contract” means the contract(s) entered into with the successful Bidder(s).
“Lead Agency” means the agency facilitating the procurement and establishing the Contract.
“Participating Agency” means the agency utilizing the established contract.
“Political Subdivisions” means cities, counties, and educational institutions.
“Responsible Bidder” means a Bidder that has the capability in all respects to perform the requirements of the Contract. In determining whether a Bidder is a Responsible Bidder, the Agency may consider various factors including, but not limited to, the Bidder’s competence and qualifications to provide the goods or services requested, the Bidder’s integrity and reliability, the past performance of the Bidder relative to the quality of the goods or services offered by the Bidder and the best interest of the Agency and the State.
“Responsive Bid” means a Bid that complies with each of the provisions of this RFB, or is either an alternative bid or a bid with an exception, if accepted by the Agency.
“RFB” means this Request for Bids and any addenda hereto.
“State” means the State of Iowa, the Agency identified in the solicitation, and all state agencies, boards, and commissions, and any political subdivisions making purchases from the Contract as permitted by this RFB.
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