1100053-event.pdf

29 November 2022

Milk & Dairy Products for Eldora The State of Iowa is seeking a single Vendor to provide Milk & Dairy Products for Human Services for Eldora.

29 November 2022

Open 10/4/2022 1:00 PM CDT Type Request for Bids Close 11/15/2022 1:00 PM CST Number 005-RFB-0186-2022 Currency US Dollar

Sealed Until 11/15/2022 1:00 PM CST

Contacts Randy Bennett randy.bennett@iowa.gov

Phone +1 515-322-1210

Commodity Codes Commodity Code Description 24540 Milk Cans, All Types

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The State of Iowa is seeking a single Vendor to provide Milk and Dairy Products for Human Services in Eldora.

Contract Term The term of the contract will begin 01/31/2023 and end on 02/01/2024.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to four annual extensions.

Description

Required to View Event

Prerequisites Required to Enter Bid

1. Bidder shall read and authorize to release information for the Bid submitted.

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Buyer Attachments

1. Administrative Information.pdf

2. Definitions.pdf

29 November 202229 November 202229 November 202229 November 202229 November 202229 November 2022 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTAwMDUzLTEzMDI0OTA0MjRBZG1pbmlzdHJhdGl2ZSBJbmZvcm1hdGlvbi5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTAwMDUzLTEzMDI0OTQxMjZEZWZpbml0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid Instructions:

1.1 Firm's State or Foreign Country of Residence.

1.2 Sales contact name, telephone number, and email address.

1.3

Goods Contract Terms and Conditions - The Contract(s) that the Agency expects to award as a result of this solicitation will be based upon the final Bid submitted by the successful Bidder and the solicitation. The contract between the Agency and the successful Bidder shall be a combination of the specifications, terms and conditions of the solicitation, the contract terms and conditions in this solicitation, the offer of the Bidder contained in the final Bid submitted by the Bidder, written clarifications or changes made in accordance with the provisions of the solicitation, and any other terms deemed necessary by the Agency, except that no objection or amendment by a Bidder to the provisions or terms and conditions of the solicitation shall be incorporated into the Contract unless the Agency has explicitly accepted the Bidder’s objection or amendment in writing. The contract terms and conditions contained in this solicitation will be incorporated into the Contract.

1.4

If a Bidder takes exception to a provision, it must state the reason for the exception using the attached "Exceptions Form" and the specific contract language it proposes to include in place of the provision. Exceptions that materially change these terms or the requirements of the solicitation may be deemed non-responsive by the State, in its sole discretion, resulting in possible disqualification of the Bid. The Agency reserves the right to either award a Contract(s) without further negotiation with the successful Bidder or to negotiate contract terms with the selected Bidder if the best interests of the Agency would be served.

1.5 Termination, Litigation, Debarment - Has Bidder or any owners, officers, or primary partners have ever been convicted of a felony? Failure to disclose these matters may result in rejection of the Bid or termination of any subsequent Contract.

1.6 Preference - The Bidder shall provide the following general background information:

For an out-of-state Bidder, Bidder certifies the Resident Preference given by the State or Foreign Country of Bidder’s residence. Enter the resident preference in the text box or indicate no preference

1.7 Silence of Specification - The apparent silence of these specifications as to any details or the omission from it of a detail description concerning any point shall be interpreted as meaning that only the best commercial practices are to prevail, and that only materials and/or workmanship of finest quality shall be used.

1.8 Bidder has read and agrees to FOB Destination, Freight Prepaid and Allowed.

1.9 Award - The Iowa Department of Administrative Services reserves the right to award to the Bidder with best overall price or to the Bidder with the best line item price.

1.10

Administrative Fee - In addition to the approved discounts or prices specified in the Contract herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against this Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services, Central Procurement; Attn: Chief Operating Officer, Level 3, Hoover State Office Building, 1305 E. Walnut Street, Des Moines, IA 50319-0105.

1.11 Insurance - Bidder has read and agrees to the following Insurance Attachment.

1.12 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder.

1.13

Quarterly Report The Bidder shall provide an electronic detailed quarterly report on ALL sales made under this Contract via e-Mail to the Iowa Department of Administrative Services, Central Procurement. Attention: Issuing Officer Randy Bennett at randy.bennett@iowa.gov. The report file format shall be Microsoft Excel compatible format. The report at minimum shall include the date of sale, customer name and address, full product description, SKU Numbers, quantity, invoice number, unit and extended invoice prices. Bidder’s Bid must include a sample report and a description of the reporting that will be provided. The State reserves the right to request more detailed information (ad-hoc reporting) at any time and on an individual or specific basis for a specific product, department, time frame, or for a range of products, departments or time frames.

1.14 Firm Contract Pricing - Any contract that results from this bid will have firm pricing for one year.

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1.15

Invoicing - All invoicing will be submitted to the attention of "Accounts Payable" and addressed to the facility receiving the goods or services. The State shall pay the Contractor monthly, within the period of time provided for by applicable State statute, after receipt of the Contractor's invoice for the goods and/or services supplied by the Contractor in the prior calendar month. The invoice will be itemized with a description goods or services provided that corresponds directly to a line item on the Contractual Agreement or Master Agreement that results from this RFB. Each line should also list the quantity, unit of measure, price per unit of measure, line item totals and invoice total. The remit to address on the invoice must match the remit to address that was submitted with registration to do business with the State of Iowa. Payment terms on the invoice must match the payment terms agreed to in the RFB bid submission.

1.16 Adjustments in Pricing - Adjustments in pricing shall be at the discretion of the Issuing Officer following the attached Adjustment in Pricing terms.

1.17

Additional Items or Manufacturers - The State reserves the right to add additional items or manufacturers to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Items or manufacturers may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contracted Supplier.

1.18 Country of Origin - Bidder must be able to provide country of origin, if requested.

1.19

Pricing - Pricing must include all delivery, packaging and administrative costs including, but not limited to, any US import charges associated with the product. There shall be no minimum order quantities or total order amount required from the agency, by the respondent. All bid pricing must be rounded to the nearest hundredth (0.00), US currency.

1.20 Pricing Restrictions - Pricing restrictions shall be disclosed at the time of bid. Bidders with pricing restrictions will be taken into consideration for minimum order quantities or total order amount required from the ordering agency.

1.21 Confidential Treatment of Information - Is Bidder requesting confidential treatment of specific information?

1.22

A Bidder requesting confidential treatment of specific information shall: (1) fully complete the table below, (2) conspicuously mark its Bid as containing confidential information, (3) mark each page upon which the Bidder believes confidential information appears and CLEARLY IDENTIFY EACH ITEM for which confidential treatment is requested; MARKING A PAGE IN THE PAGE MARGIN IS NOT SUFFICIENT IDENTIFICATION, and (4) submit a “Public Copy” from which the confidential information has been excised.

Group 2: Specifications

Instructions: Bidder is to complete the following Questions. Fill out items with blanks. Indicate “yes” or “no” on items requesting agreement. If a “no” response is indicated, exception must be noted.

2.1 Bidder is able to provide and performed as specified

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Milk, 1%, Homogenized, White, 5 gallon 1 CS - Case

Grade A

Quoted Price Subject to Escalator Clause. Pricing shall be bid and awarded for Fluid Milk based on October's, Class I price per CWT published by the United States Department of Agriculture, in Iowa Federal Order 65 & 79. All prices include delivery.

Last years estimated purchases: 397.

P2 Milk, 1%, Homogenized, White, 1 gallon 1 EA - Each and awarded for Fluid Milk based on October's, Class I price per CWT published by the United States Department of Agriculture, Last years estimated purchases: 43.

P3 Milk, Skimmed, Homogenized, White, 1 gallon 1 EA - Each

Grade A and awarded for Fluid Milk based on October's, Class I price per CWT published by the United States Department of Agriculture, Last years estimated purchases: 10.

P4 Cream, Sour, Cultured, 5 pound 1 EA - Each

Prices firm throughout the term of the contract.

Last years estimated purchases: 5.

P5 Yogurt, Cultured, 5 pound 1 EA - Each

Assorted

Last years estimated purchases: 135.

P6 Cheese, Cottage, Creamed, 5 pound 1 EA - Each

Last years estimated purchases: 63.

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Service Line Items Service Line Items

There are no Items added to this event.

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