DAT-Request for Placement Form_Pawnee Front Desk_extension_Vendor Copy.pdf

REQUEST FOR PLACEMENT FORM

TEMPORARY SERVICE WORKERS

FY26

ALL REQUESTS FOR TEMPORARY SERVICE WORKERS WILL BE ARRANGED WITH THE VENDOR THROUGH THE USER

AGENCY CONTACT PERSON ONLY.

(This Section is For User Agency Contact Person Use Only)

Region Number: ______________ Vendor Name: _Alert IT Solutions, Inc.

Date Vendor was notified: ______________ City: Woodridge___________

Time Vendor was notified: ______________ Phone #: 630-854-3762_________

Job Order #: _____________________

** DENISE RENKEN **

User Agency’s Name: Illinois State Police_________ Division: _Academy & Training__

Bureau/Unit: ____Physical Skills Bureau _ County: Sangamon___

____ New Request _X____ Renewal of Current Temporary Worker _____ Request Change in Current Order

Number of Temporary Workers Requested For This Job Order: ____1____

If duties vary for each temporary worker, a separate form must be submitted for each request.

Requested Start Date: 09/01/2025 Anticipated End Date: 02/28/2026

If the start date is RESCHEDULED or CANCELLED due to change in need, please notify the Agency Contact Person IMMEDIATELY by e-mail. The Agency Contact Person will notify the Vendor to change or terminate the search for candidates.

Part Time Daily Hours _X__ Full Time Daily Hours ___ Daily Work Hours (M/T/W): From _7:00am___ To _5:00pm_____

Total Hours Per Week: 40 hours__ Lunch Hour: 1 Hour __X__or ½ Hour _____

Without Prior Funding Approval From the Agency Contact Person, the Vendor will ONLY Be Paid For The Hours Approved.

Temporary Service Workers Will NOT Be Paid For Holidays By The User Agency.

Supervisor of Temporary Worker/s: M/Sgt. Michael Heffner-DeWitt Supervisor’s Phone #: (217) 625-2131

Signature of Supervisor signing weekly timesheets: _ _________________________________

Administrator or designee signing weekly approval form if required by User Agency (Print):_N/A_

Signature of Administrator or designee: _______________________________

Address Where Temporary Worker/s Report to Work: 2376 Academy Road

Pawnee, IL 62558_____________

The following Classifications list the available titles with minimal qualifications in which a temporary service worker may be requested by the User Agency. Please select one title from the basic job classifications list that will meet the needs of your request for a temporary worker. The Vendor must test temporary workers and meet the qualifications requested by the User Agency prior to being placed into the position.

Basic Job Classifications:

_____ Basic Clerical - Provide a variety of basic/general clerical duties that do not require special knowledge or skills.

Duties include stuffing, collating, affixing labels, opening and addressing mail, sorting mail, filing, copying, faxing, and shredding. Ability to follow oral and written instructions is expected.

_____ Accounting Assistant - Support full-time accounting employees through journal entries, ledger posting, and handling accounts receivable/payable. Additional duties include reconciling bank statements, ability to make rapid and accurate arithmetic calculations either manually or by machine, and operation of adding machine. Understanding of bookkeeping principles and accounting techniques is required.

_____ Accounting Lead - Exhibits knowledge of general account systems with supervision from a full-time accountant.

Assists with accounting audits and is familiar with tax filings. Working knowledge of methods and procedures including rules of law and regulations relating to state and non-state entities. Duties may include preparation of auditing invoices, documents and ledgers for contracts, or reconciliation of division account records for the User Agency. Knowledge should be equivalent to four years college in business administration courses or accounting.

_____ Telephone Operator - Ability to answer and operate multi-line telephones and transfer calls within an agency.

Reception duties also may include greeting the public and scheduling appointments in written day planners.

Additional tasks may include basic clerical work such as filing, opening/addressing mail, copying or faxing, and use of a calculator and/or adding machine. Ability to follow oral and written instructions is mandatory.

_____ Data Entry I - Worker must have the ability to use data entry machines and personal computers to enter data and accurately input 4,000 keystrokes per hour. Position requires the ability to follow oral and written instructions, and perform highly repetitive work under sometimes-noisy conditions.

_____ Data Entry II - Worker must have at least one-year prior experience in data entry. Required experience will enable this worker to operate data entry machines and personal computers to accurately enter data at a rate of 6,000 keystrokes per hour. Additionally, ability to record, identify, and correct data entry errors is expected. Must be able to follow oral and written instructions, and perform highly repetitive work under sometimes-noisy conditions. Basic arithmetic calculations, either manually or using a calculator, may be required.

_____ Data Entry III – Worker must have at least two-years prior experience in data entry. Required experience will enable this worker to operate data entry machines and personal computers to accurately enter data at a rate of 8,500 keystrokes per hour. Additionally, ability to record, identify and correct data entry errors is expected. Must be able to follow oral and written instructions and perform highly repetitive work under sometimes-noisy conditions.

Aritchmetic calculation either manually or using a calculator, may be required.

_____ Lead Worker - Responsible for training and coordinating other temporary workers on duties assigned in clerical, data entry, and telephone operator positions. Must have knowledge equivalent to one-year experience as a temporary employee. Ability to follow and deliver oral and written instructions is necessary.

___ __ Light Industrial - Basic unskilled manual work including moving office equipment, furniture and boxes. Duties may also include organizing, tidying, and packing of goods to be shipped. Ability to follow oral and written instructions is mandatory.

__X_ Additional Job Duties: (Office Coordinator (OP 2). The rate of pay will be $23.82 per hour, plus Option 1 staff at a 14.32% markup by your agency ($3.41 per hour) for a total pay rate to the vendor of $27.73 per hour. The primary work location will be the Illinois State Police Range, 2376 Academy Road Pawnee, IL.

Daily duties include inventory reconciliation, receptionist duties, filing, and scheduling of training for the Pawnee Training Facility. The employee will need basic knowledge and familiarity with word processor programs (MS Word, WordPerfect, or other as approved by the User Agency), spreadsheet programs (Excel, Lotus, Quattro Pro, or other as approved by the User Agency), database software (MS Access, or other as approved by the User Agency), and email software programs. General computer know-how, with ability to research via the Internet. This also position requires basic clerical skills and provides a variety of basic/general clerical duties that do not require special knowledge or skills. Duties include stuffing, collating, affixing labels, opening and addressing mail, sorting mail, filing, copying, faxing, and shredding. The ability to follow oral and written instructions is expected.

Additional Skill Requirements - The following will be provided at an additional cost to the user agency. If additional skills are required, please specify which are needed:

______ Bending/Lifting 50lbs: May require squatting, climbing, bending, standing for long periods of time and lifting up to 50 lbs.

______ Bending/Lifting 75lbs: May require squatting, climbing, bending, standing for long periods of time and lifting up to 50 lbs.

______ Driving: Fully licensed class D driver, qualified to drive any single vehicle with a GVWR 16,000 pounds or less that is not designed to transport 16 or more people. Must be insured in the State of Illinois.

______ Hand Truck: Must be able to operate a two-wheel and four-wheel hand truck.

______ Notary Public: Current Notary Public appointee within either the state of Illinois or a bordering state.

______ High School Diploma/GED: Completion of high school or GED. Must be able to prove completion if necessary.

______ Microfilm Operation: Ability to operate a microfilm machine to access and print records.

______ Keyboarding (35 wpm): Completing online forms, alphanumeric data entry with option to complete short sentence structure documents

______ Keyboarding (50 wpm): Touch-typing skills to type alphanumeric correspondence, word processor documents, and additional paragraph structured documents

______ Sign language skills: Ability to communicate fluently in sign language, including acting as an interpreter and must be registered with the Illinois Deaf and Hard of Hearing Commission

______ Bilingual fluency: Ability to communicate fluently (reading, writing, and speaking) in a second language, most often Spanish; User Agency may require additional languages, which can be specified at the time of order.

______ Computer Software Skills: Basic knowledge and familiarity with word processor programs (MS Word, WordPerfect, or other as approved by the User Agency), spreadsheet programs (Excel, Lotus, Quattro Pro, or other as approved by the User Agency), database software (MS Access, or other as approved by the User Agency), and email software programs. General computer know-how, with ability to research via the Internet. The User Agency will specify at time of order what specific software programs will be used by the temporary worker on the assignment.

Indicate the specific type/s of software experience you are requesting:

____ Advanced Computer Software Skills: Proficiency with word processor programs (MS Word, WordPerfect, or other as approved by the User Agency) with an ability to perform mail merge files and create tables, spreadsheet programs (Excel, Lotus, Quattro Pro, or other as approved by the User Agency) with an ability to create functions, charts, and data sorts, database software (MS Access, or other as approved by the User Agency) with an ability to create reports, queries, and tables, and email software programs. Advanced computer know-how, with an ability to research via the Internet. The User Agency will specify at time of order what specific software programs will be used by the temporary worker on the assignment.

Indicate the specific type/s of software experience you are requesting:

REQUIRED JUSTIFICATION

Please include the answers to these questions.

1. Describe the nature of the need for temporary services.

Office Coordinator assistance is being requested in the Division of the Academy and Training (DAT), Physical Skills Bureau, Pawnee Training Facility. Daily duties include inventory reconciliation, receptionist duties, filing, and scheduling of training for the Pawnee Training Facility. The employee will need basic knowledge and familiarity with word processor programs (MS Word, WordPerfect, or other as approved by the User Agency), spreadsheet programs (Excel, Lotus, Quattro Pro, or other as approved by the User Agency), database software (MS Access, or other as approved by the User Agency), and email software programs. General computer know-how, with ability to research via the Internet. This also position requires basic clerical skills and provides a variety of basic/general clerical duties that do not require special knowledge or skills. Duties include stuffing, collating, affixing labels, opening and addressing mail, sorting mail, filing, copying, faxing, and shredding. The ability to follow oral and written instructions is expected.

2. Explain why the duties listed require a temporary employee and cannot be performed by current staff on a temporary basis or redistribution of work within the division?

The ISP Pawnee Facility has recently experienced a much higher tempo and increased workload created by new initiatives and growth in ISP canine teams. Absent this position, the facility Master Sergeant has to conduct all of the Office Coordinator duties once completed by the former permanent employee. These extra duties often keep the Master Sergeant from his normal day‐to‐day duties and affect the timeliness of task and project completion. In order to complete all current projects, other projected tasks, continue normal day‐to‐day operations and continue to provide expert customer service to the Agency, the Physical Skills Section respectfully requests to contract Office Coordinator assistance until a permanent position can be filled.

3. What is the plan for filling the position permanently?

The application for this position just closed this request will only go until a permanent employee starts.

4. Temporary employees are only allowed for six months for the initial request. Will this employee be needed after the initial six months and will the agency be capable of providing new justification for the continued request?

Depending on the time it takes to post and interview, the position may be needed longer than six months. The agency will be providing new justification if this need arises. This request is only until the permanent position is filled.

Will the temporary worker/s be funded through a program other than the area they are assigned: Yes_____ No__X__

Please Specify: ______________________________________________________________________________________

APPROVAL SIGNATURES:

____________________________________ ___________ Bureau Chief Making This Request Signature Date Jaclyn Kloiber

____________________________________ ____________ Division Administrator Signature Date Colonel Mike Gillock

____________________________________ ____________ User Agency Contract Person Signature Date

______________________________ ______________ Additional Authorization by Agency Signature Date

08/19/2025