Dale Co DHR Lawn Service Specifications FY2027 (No WR)revised.docx
DOCX document 17 KB Posted
- Attached to
- Dale Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000036871
- Issued by
- Alabama
About this file
This is a lawn service specifications document for Dale County Department of Human Resources (DHR) for Fiscal Year 2027 (October 1, 2026 – September 30, 2027). The services requested include grass cutting and shrub/hedge trimming at the DHR county office located at 513 Carroll Ave., Ozark, Alabama 36360. Grass cutting services are limited to a maximum of 20 cuts per fiscal year, with 15 cuts expected during the growing season (spring and summer), potentially requiring 2-3 cuts per month during peak seasons. Each grass cutting service must include weed eating in shrub beds, trimming around fences and buildings, edging along sidewalks and parking lots, removal of grass and weeds from pavement, mulching leaves, and debris removal. Shrub trimming is limited to two services per year (spring and fall), with cuttings removed from the property after each service. A mandatory site visit is scheduled for Tuesday, October 6, 2026, from 8:00 a.m. to 4:00 p.m., and vendors must attend and sign the attendance sheet to be considered; quote responses must remain valid through October 31, 2026. The primary point of contact is Kelly Lindsey at (334) 445-4914.
Pricing for the services must be quoted as firm and fixed unit prices (cost per cut for grass cutting and cost per trim job for shrub trimming) and remain valid through the entire PO period ending September 30, 2027. Payment terms are net 30, paid in arrears after service completion, with invoices submitted only after work is finished. The current supplier is eligible to bid and must also attend the required site visit. Services may be performed on weekdays (Monday-Friday) or weekends, coordinated with the DHR county office point of contact. The specification document does not include pine straw replacement or bed spraying services.
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Dale Co DHR Lawn Service Specifications FY2027 – (Oct. 2026 – September 30, 2027) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Site visit scheduled Tuesday, Oct 6 Time: 8:00 am – 4:00 pm
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2027. Prices are firm and fix from date of valid quote through Sept 2026 PO period (October 01, 2065 – September 30, 2027) Address:
Dale Co DHR 513 Carroll Ave.
Ozark, Alabama 36360047 POC: Kelly Lindsey (334) 445-4914- Primary Main line (334) 445-4900 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2025 – September 2026. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 2026 – September 30, 2027).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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