Billings_RR_SOW_Move_Svcs_5-31-13.doc

INTERNAL REVENUE SERVICE 5/31/2013 M. Payton

MOVE SERVICES-STATEMENT OF WORK

PROJECT: Billings, MT Rent Reduction LOCATION: William J. Jameson Building, 2900 Fourth Avenue North, Billings, MT, 2nd Floor SCHEDULE: Move services will be required in July, August and September of 2013.

SUMMARY: The following move services are required to reduce the IRS space assignment at this office as well as to renovate the space through construction. Move services will be completed in 2 phases (during both regular & after business hours) to include rental of employee crates, movement of free-standing/systems furniture, equipment & other miscellaneous items. A large portion of furniture will be excess (disposal) and will need to be removed from the premises.

PRE-MOVE:

1) Provide & deliver 300 crates 2 weeks prior to the start of the move.

2) Provide & deliver 300 security ties for the crates, 25 large computer bags as well as an appropriate number of crate dollies, equipment carts, speed packs, etc.

3) Conduct walk-through of space. Meet with IRS employees prior to the move to determine the number of move supplies required & to review locations of items to be moved.

MOVE

4) Remove 3 offices of managerial furniture (as excess) from the premises (Phase A).

5) Remove 55 chairs (as excess) from the premises. Approximately half in each phase.

6) Temporarily relocate belongings for 3 employees (Phase A).

7) Disassemble 28 8x8 workstations that will be excess and must be removed from the premises. (6 stations in Phase A and 22 in Phase B)

8) Relocate a room of reception furniture from one area to another (Phase A)

9) Disassemble and excess 8 units of steel shelving (Phase A)

10) Relocate other miscellaneous free-standing furniture to include approximately 20 cabinets, 2 tables, 2 bookcases and 2 copiers. (Phase A and B).

11) Excess other miscellaneous free-standing furniture to include approximately 4 cabinets, 3 tables and 2 bookcases. (Phase A and B).

12) Relocate approximately 300 employee packed crates and 20 computers. (Phase A and B)

13) Provide signed list, to the IRS, of excess items removed from the premises. (Phase A and B).

14) Relocate conference room furniture from one area to another (Phase B)

15) Relocate interview furniture (TAC) from one room to another (Phase B)

16) Relocate storage room furniture from one room to another (Phase B)

17) Relocate 2 rooms of storage furniture to another area on the floor (CI) (Phase B)

18) Install eighteen (18) Haworth brand systems furniture workstations; size 6x8-17/ea and 1 8x8 that will be transported from Colorado by a separate company. (Phase B)

19) Install two (2) Allsteel 8x12 workstations (Phase B)

20) Match up and key alike lock cores within reassembled systems furniture workstations so that only 1 key is required (Phase B).

POST MOVE

21) Provide 2 men for 8 hours each on 2 different days for follow-up work (dates to be determined by the IRS).

22) Pick up emptied crates every 2 days until all have been returned.

Vendor Responsibilities:

23) The installer’s equipment MUST have rubber wheels. If not, then taped masonite is required from the loading dock area to the IRS suite.

24) The installers shall be certified in the assembly of Haworth and Allsteel brand of systems furniture.

25) The vendor shall be responsible for visiting the installation areas prior to project commencement.

26) The vendor is responsible for making arrangements for building access, use of the freight elevators, insurance coverage, etc with the Billings MT property manager.

27) The vendor shall furnish all tools, dollies and handling equipment required. The IRS is not responsible for lost or damaged contractor’s equipment.

28) The vendor is responsible for the protection of existing structure and finishes of walls, doors, floors, elevators, etc to prevent damage to the building. Any damage incurred to existing conditions will be the responsibility of the contractor to repair or correct.

29) The vendor will provide all necessary labor & coordination between subcontractors to complete all proposed move services on the agreed upon finish date.

30) The vendor shall verify existing and proposed conditions, all quantities included in this scope of work and all dimensions critical to proper completion of the work. Notify the IRS contracting officer at once when discrepancies/problems are found to exist.

31) The vendor and all of their employees will be issued and will wear an IRS “Visitor” badge so that it is visible at all times. This badge must be returned at the end of each workday and re-issued the following morning.

32) The vendor shall remove all debris and vacuum the work areas at the end of each workday.

33) The IRS Contracting Officer & the vendor must approve any necessary changes, prior to their completion. Together they will determine if the changes are covered in the contract or they will result in a decrease/increase in contract cost. If the quantity of work is more/less than set forth in this statement of work, the contract cost will be increased/decreased as agreed upon between the IRS Contracting Officer and the vendor. An increase in price MUST be approved, in writing, by the IRS, before any extra work can be performed.

The IRS Project Manager is:

Kim Tresnak, 1999 Broadway, 17th Floor, Denver, CO. 80202

Phone: 303-603-4673 Fax: 303-382-6306

Email: kimbery.tresnak@irs.gov -2-