D12. Performance requirements summary.pdf

C.2: PERFORMANCE REQUIREMENTS SUMMARY

Solicitation No. 1240LQ21R0013 | Dolores RD FY21 Common Stand Exam | San Juan National Forest

C2.1 PERFORMANCE REQUIREMENTS SUMMARY TABLE

Task Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

Incentives and Disincentives

Stand Exam Data Collection, C.3.7

1. Pass-fail check of specified standards and procedures for each block.

Site examinations deficient in the following specifications are unacceptable on a "pass-fail" basis and will be returned to the Contractor with the entire block for rework. The determination of noncompliance with these items may be made during the office edit or during field inspection.

Many of the following items appear on the Inspection Point Score Calculation Form included in the exhibits.

a. All completed forms and electronic data not submitted to the Forest Service in a timely manner after Contractor completion.

b. Forms that are illegible or cannot be reproduced on a copying machine.

c. Electronic data that cannot be read by Government computers.

d. Stands failing to meet minimum tree/plot averages where specified when a lower

90 % Random field inspections visual data inspection

Incentives for meeting

AQL

1. Full payment for invoices meeting AQL or above.

2. Positive or Good Past Performance Rating

3. Renewal of operations

4. Inclusion in the issuance of Task Orders

Disincentives for not meeting AQL

1. Rework at Contractor’s expense. If at any point during the inspection process, an error trend or other unacceptable work is found, the inspection will be stopped and the failed batch will be returned to the contractor for rework.

2. Contractor re-inspection costs (Section B.6)

3. Negative or Poor Past Performance Rating

If Contractor achieves acceptable performance quality, the Contractor will receive unit price as incentive. (See B.6)

Acceptable Quality Level

(AQL)

Method of Surveillance

Incentives and Disincentives

BAF or FRQ Expansion factor could be selected, unless the Government specified the BAF or FRQ Expansion factor used.

e. Located plot centers not within acceptable distance of plot location based on Government provided data or where plot location bias is evident.

f. Stands having less than the prescribed number of sample plots examined.

g. Where a sample plot center falls outside the stand boundary as identified on the stand map or aerial photo

h. Any sample plot center which cannot be located because of improper plot center labeling or because of improper reference point labeling, or for any other reason attributable to noncompliance with specifications If a lat and long of plot center inputted into Exams PDR is found to more than 35 feet from the plot center provided by government/on map provided to contractor by government when in

GIS.

Quality Level

(AQL)

Method of Surveillance

Incentives and Disincentives

i. Stands with less than the minimum number of site and/or growth trees (as specified).

j. Stands submitted with incomplete information on any form, paper or electronic. This includes Remarks and the Stand Sketch Map and Traverse Notes.

k. Any form with inaccurate stand location and stand number data.

l. Stands where Government supplied information is incompletely or inaccurately transcribed onto the forms.

m. Stands with an error or incomplete information in a field designated “Unacceptable” in the Point Value column (A) on the Common Stand Exam Inspection Form (Exhibit 3).

2. Point deduction for each deficient entry or procedure on an inspection site.

Acceptable tolerance levels for individual measurements are shown on each Exam Inspection Form located in the exhibits. Any item or measurement indicated

Quality Level

(AQL)

Method of Surveillance

Incentives and Disincentives by inspection to be outside these tolerance levels will be assigned a point deduction. Point deductions will be calculated separately for each form. An inspection/payment block may fail based on an individual form score or on the total form score calculation.

The number of errors for each field for the entire inspection/payment block is recorded in column 'B', "Number of Errors". The Point Deduction, column 'C', is calculated by multiplying the number of errors, column B, by the "Point Value", column 'A'. The Point Deductions are then totalled at the bottom of column 'C' in the "Total Deductions" field (D).

This is then divided by the number of stands, plots, or tree data records inspected- Field (E) to calculate the "Form Score" -Field (F). Field

(E) is the number of stands, plots, or tree data records actually inspected for that Form.

In determining pass/fail for Form Score or Total Score for inspections the Government score will prevail.

Quality Level

(AQL)

Method of Surveillance

Incentives and Disincentives

3. Error trend.

If during inspection of selected plots or review of submitted data, the Government determines an error trend is occurring in the information being recorded by the Contractor, the Government will notify the Contractor of the findings. If the same trend continues in future inspection blocks, the blocks will be returned for rework even if the blocks have passing inspection scores. For example, all tree heights are measured taller by 15% when 10%+/- is the tolerance. Even though all other measurements are within tolerance the work could be returned for correction.

If during inspection of selected plots or review of submitted plot sheets, the Contractor’s inspection determines a similar discrepancy is occurring in the information being recorded, the Contractor shall ensure that their personnel are made aware of the findings to prevent further occurrences. In addition, if the Contractor notices a

Quality Level

(AQL)

Method of Surveillance

Incentives and Disincentives discrepancy trend developing while inspecting plots on the ground, he/she may visit plots not selected in the random sample, to inspect the field(s) in question. These plots will be used to determine if a discrepancy trend does exist, not for payment purposes. The Contractor shall ensure that their personnel are made aware of the findings to prevent future occurrences.

Discrepancies found on initial inspection plots are subject to point deduction.

Quality Control B.6 and C.4

Contractor maintains good quality control on all aspects of operation Actions not consistent with contract specifications are corrected as per the Quality Control Plan.

90% COR or inspector randomly observe Contractor inspection per Quality Assurance Plan.

Review Contractor inspection forms.

Adherence to Contractor’s Quality Control plan will be reflected in the performance evaluation.

Achieving acceptable quality control is necessary to receive full unit price.

Failure to achieve AQL, rework at no expense to the Government.

The Government may charge for re-inspection of a block in accordance with B.6

Work Plan and Schedule

Work meets schedule as per the accepted work plan.

90% COR and inspector

The Contractor’s ability to maintain the work

Quality Level

(AQL)

Method of Surveillance

Incentives and Disincentives

B.6 Contractor inspection completed to meet timeframes.

conduct periodic monitoring.

Government inspection completed to meet timeframes.

schedule and complete work on schedule will be reflected in the performance evaluation as either positive or negative incentive.

Completing work on schedule is necessary to receive full unit price as positive incentive.

C2.1 PERFORMANCE REQUIREMENTS SUMMARY TABLE