Technical Specifications

FIGHTING CREEK ADA TRAIL

POWHATAN COUNTY VIRGINIA

TIMMONS GROUP

1001 BOULDERS PARKWAY, SUITE 300

RICHMOND, VA 23225

OFFICE: 804.200.6500

FAX: 804.560.1016

June 8, 2026

Fighting Creek ADA Trail 06/08/2026

Project No. 56979.008

TABLE OF CONTENTS TOC - 1

TABLE OF CONTENTS

SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

010200 General Sitework Requirements

011000 Summary

012110 Sitework Allowances

012300 Alternates

012900 Payment Procedures

013100 Project Management and Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

014000 Quality Requirements

014200 References

015000 Temporary Facilities and Controls

016000 Product Requirements

017300 Execution

017419 Construction Waste Management and Disposal

017700 Closeout Procedures

DIVISION 2 - EXISTING CONDITIONS

024113 Selective Site Demolition

DIVISION 31 – EARTHWORK

311000 Site Clearing

312000 Earthwork

312500 Erosion Control

DIVISION 32 – EXTERIOR IMPROVEMENTS

321216 Asphalt Pavement

321313 Site Concrete

321700 Pavement Markings, Signs and Specialties

329200 Lawns and Grasses

DIVISION 33 – UTILITIES

334100 Storm Drainage

LIST OF DRAWINGS

Fighting Creek ADA Trail dated 06/08/2026 by TIMMONS GROUP

Appendix “A” – Fighting Creek Park ADA Trail Geotechnical Report

END OF TABLE OF CONTENTS

GENERAL SITEWORK REQUIREMENTS 01 0200 - 1

SECTION 01 0200 – GENERAL SITEWORK REQUIREMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The provisions of the Contract Documents apply to the work of this Section.

1.2 SITEWORK LAYOUT

A. Monuments and Benchmarks

1. Maintain all monuments, property corners, bench marks and other reference points.

2. If these are disturbed or destroyed during construction operations, have them replaced by a surveyor licensed in the Commonwealth of Virginia. This replacement shall be at no additional expense to the

Contract.

B. Laying out the Work.

1. Locate all existing bench marks and other reference points.

2. Protect these points throughout construction.

3. Layout work utilizing these reference points.

C. Record Drawings

1. Maintain a record of the horizontal and vertical locations of all underground utilities and piping, both newly installed and existing encountered.

2. Maintain a record of any variations of the work.

3. Record Drawings shall be certified by a Land Surveyor registered in the Commonwealth of Virginia.

4. Maintain record drawings throughout construction, recording information as work is performed. Record

Drawings shall be available for periodic inspection during the course of the project.

5. Submit final, complete record drawings at Substantial Completion.

1.3 EASEMENTS

A. Verify the acquisition of all off-site easements and Rights-of-Way prior to the start of off-site construction.

This may be done by contacting the Engineer.

B. Restore all off-site easements to the condition existing prior to the start of work.

1.4 MAINTENANCE OF TRAFFIC

A. Maintain vehicular and pedestrian traffic within existing parking lots and road surrounding the project.

Comply with all applicable safety requirements.

1.5 CORRELATION OF CONSTRUCTION DOCUMENTS

A. Review construction documents thoroughly prior to the start of construction.

B. Report any conflict or discrepancy discovered in the Construction Documents to the Engineer prior to the start of construction.

GENERAL SITEWORK REQUIREMENTS 01 0200 - 2

C. Report any conflict or discrepancy discovered between the Construction Documents and state and local governmental regulations to the Engineer prior to the start of construction.

1.6 PROJECT CONDITIONS

A. The conditions existing at the time of inspection for bidding purposes will be maintained by the Owner to the extent practical. However, minor variations may occur due to natural occurrences prior to the start of clearing work.

B. The location of existing underground utilities indicated is approximate only. Field locate all existing underground utilities in the area of work, regardless of whether or not they are indicated. Call “Miss

Utility” prior to the start of demolition work for assistance in the location of existing underground utilities.

C. Should charted, uncharted or incorrectly charted utilities be encountered during demolition, contact the

Engineer immediately for instructions. Cooperate with Owner and utility companies to keep services and facilities in operation.

1.7 SCHEDULING

A. Coordinate any impacts to existing facilities with Owner.

PART 2 - PRODUCTS

Not Applicable

PART 3 – EXECUTION

3.1 PROJECT CLEAN UP

A. Clean site as construction progresses. Do not allow trash or other waste materials to accumulate.

B. Prior to requesting the punch-list inspection, clean the site to the following requirements:

1. Power wash all walks and pavements.

2. The remainder of the site shall be broom clean.

3. Remove all trash and debris.

3.2 EXISTING FACILITIES

A. Preserve existing signs, markers, guardrails, fences and other amenities in their original condition unless written permission is obtained for their removal and replacement.

B. Replace damaged items at no additional cost to the Contract.

END OF SECTION 01 0200

SUMMARY 01 0200 - 1

SECTION 011000 — SUMMARY

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other

Division l Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Type of the Contract.

3. Project Completion Schedule.

4. Use of premises.

5. Owner’s occupancy requirements.

6. Work restrictions.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Fighting Creek ADA Trail.

1. Project Locations: 2505 Mann Road, Powhatan, VA 23139

2. Owner: Powhatan County; Representative: Mr. Coleman Smith

B. Civil Engineer: Timmons Group of Richmond, Virginia; Greg Nelson

C. This Project consists of constructing a pad site on the above referenced property. The Project includes the following major components:

1. Site Demolition

2. Erosion and Sediment Control Facilities

3. Asphalt trail

4. Sidewalk and stairs

5. Permanent stabilization

D. During the construction period, the Contractor will be responsible for the maintenance and proper operation of facilities which the Contractor alters, connects to, or damages as a result of project work.

E. Use of Professional Seals on Bidding, Procurement, and Contract Documents: for the purposes of this paragraph, the term “Regulant” refers to the individual who signs and seals parts of the Contract Documents

(e.g. the Drawings and Specifications). Certain information has been excerpted verbatim from a source or sources (e.g., UL Assemblies, SMACNA details, IBC code text) which was considered or used by Regulant in preparing parts of the Contract Documents, as follows:

1. The excerpted information was neither prepared under the direct control nor personal supervision nor created by the Regulant, as it was prepared by the source and owner of the excerpted information.

2. For purposes of bidding, procuring, and performance of the Work, and in any event of conflicts or ambiguities between the excerpted information in the Contract Documents and the requirements of

SUMMARY 01 0200 - 2

applicable codes and standards, provide the better quality or greater quantity of Work which, at a minimum, complies with the requirements of the applicable codes and standards.

3. Advise Engineer immediately upon becoming aware of requirements of the Work which are not consistent with the requirements of the excerpted information.

4. Attribution is acknowledged for information obtained and included herein verbatim from other source or sources.

5. Regulant has taken into consideration and used certain excerpted information from other sources which are applicable to the Contract Documents, and the Regulant indicates by its seal that it is assuming responsibility for its services in use and application of the excerpted information to the requirements of

Work, but not for the excerpted information itself which was prepared by others. Regulant does not indicate by its seal that it is responsible for use or application of other information in such source or sources which was not included herein.

1.4 TYPE OF CONTRACT

A. This project will be constructed under a single prime contract.

1.5 PROJECT COMPLETION SCHEDULE AND WORK SEQUENCE

A. Contractor shall provide the Owner with a schedule of work prior to commencing any construction.

B. The Contractor shall not interfere with the operation of equipment and services in those areas of the facility where work is not scheduled and where the Owner, students, employees and others occupy the facility, facilities and/or site.

C. Notice to Proceed will be issued by Owner and is anticipated to occur in July 2026. Construction activities cannot begin until this date.

D. Construction Contract Project Substantial Completion shall be obtained not later than one-hundred and twenty (120) days from Notice to Proceed.

E. Final Complete shall be obtained not later than thirty (30) days from Substantial Completion.

F. Contractor shall submit Certificates of Insurance identifying Powhatan County as additionally insured to the

Owner within 2 weeks of Notice of Award. Failure to submit Certificates of Insurance within this 2-week period will not be considered for extensions of Contract Time.

1.6 USE OF PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section

B. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site Beyond areas in which Work is indicated.

1. Limits of Use of Site: Confine construction operations to areas required for the Work.

C. Condition of Existing Grounds: Maintain portion of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 OWNER’S OCCUPANCY REQUIREMENTS

A. The Owner may occupy portions of the site and all facilities located at the site during portions of construction.

The Contractor shall cooperate fully with the Owner and any of his representatives during construction operations to minimize conflicts and to facilitate the Owner’s usage of the facilities. The Contractor shall perform the work so as not to interfere with the Owner’s usage.

SUMMARY 01 0200 - 3

1.8 WORK RESTRICTIONS

A. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements with authorities having jurisdiction.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied be adjacent residents and businesses unless permitted under the following conditions and then only after providing notice not less than five days in advance of proposed utility interruptions.

1.9 EXAMINATION OF SITE

A. Bidders are required to visit the site, compare the Drawings and specifications with existing conditions and inform themselves of all conditions. Failure to visit the site and examine the existing conditions in relation to the Work to be performed will in no way relieve the Contractor from necessity of furnishing any materials or performing any Work that may be required to complete Work in accordance with Drawings and specifications without any additional cost to the Owner. The Contractor will be responsible for demolition of all existing utilities and site elements necessary to provide finished product as indicated by the Contract

Documents.

B. The Contractor shall be responsible for locating, determining, and clearly identifying (marking) all existing underground utilities. The Contractor shall contact “Miss Utility” at 1-800-532-7001 prior to any digging work to identify and mark any underground utilities. The Contractor shall commission an independent utility locator to determine the exact location of all utilities before commencing Work and agree to be fully responsible for any and all damages which might be occasioned by the Contractor’s failure to fully and exactly locate and preserve any and all underground utilities.

C. Any relocations of existing utilities for the convenience of the Contractor shall be at no additional cost to the

Owner.

D. The Contractor shall not damage utilities. Damage caused to utilities by the Contractor shall be repaired and the facilities restored to their original conditions at no additional cost to the Owner.

E. The Contractor shall be responsible for filing all requests with public utility corporations, jurisdictional agencies, or other Owners to make all adjustments to public utility fixtures.

1.10 MISCELLANEOUS PROVISIONS

A. Use, consumption, and/or possession of any controlled substance, substances consider to be illegal, and alcohol are strictly prohibited on County property.

B. The entire site, including construction areas, are no tobacco zones. Use of tobacco products and/or cigarette smoking are strictly prohibited on County property.

C. Use or possession of weapons, firearms, or archery equipment of any types, including those intended for hunting, are strictly prohibited on County property.

D. Use of vulgar, suggestive, or abusive language and/or gestures are strictly prohibited on County property.

E. Contractor shall provide identity badges that must be visibly worn at all times by each construction worker while on County property.

1.11 ACBM MATERIALS AND CERTIFICATION

A. All new materials provided by this Contract shall be free from all new asbestos-containing building materials.

The Contractor shall submit certification at the completion of the Project that no asbestos-containing materials have been used in the construction.

SUMMARY 01 0200 - 4

1.12 LEAD-BASED PAINT MATERIALS AND CERTIFICATION

A. The Work shall be free from all new lead-containing building materials. Contractor shall submit certification at the completion of the Project that the Project is free from all new lead-containing building materials.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SITEWORK ALLOWANCES 01 2110 - 1

SECTION 01 2110 – SITEWORK ALLOWANCES

A. The provisions of the Contract Documents apply to the work of this Section.

A. This Section specifies administrative and procedural requirements regarding allowances associated with sitework.

B. This Section includes the following unit price allowances:

1. Additional Excavation

2. Chemical Augmentation with Lime (Tons)

3. Woven Geotextile Fabric

4. Asphalt Mill and Overlay

5. Pavement Marking

6. Asphalt Crack and Joint Filling

7. Asphalt Seal Coating

8. VDOT Std. No.3 Stone, in place

9. VDOT Std. No.1 Stone, in place

PART 2 – PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICE ALLOWANCES

A. Additional Excavation (C.Y.)

1. Provide in the Base Bid an allowance of 30 c.y. for excavation of material, where authorized or directed, below or in addition to the levels required for the Work. Dispose of excavated material off-site in a legal manner. Backfill with imported structural fill material compacted per specifications.

Credit or additions to the Contract Price for actual quantities removed and replaced (based on volume of material cut) shall be made per the Unit Prices contained in the Bid Form. Include in the unit price the cost of quantity verification by a Surveyor Licensed in the Commonwealth of Virginia.

B. Chemical Augmentation with Lime (Tons)

1. Provide in the Base Bid an allowance of 5 Tons of lime, meeting the requirements of AASHTO M-

216. When standard means of drying soils are proven unsuccessful and with authorization from

Architect, augment soils with the appropriate amount of lime. Lime mixing shall be in accordance with the section 306e of the 2016 VDOT Road and Bridge Specifications. Effective manipulation and augmentation of wet fill soils with lime includes thoroughly mixing the lime into the wet soils with self-propelled rotary mixing equipment, to create a homogenous blend of augmented soil, to the full depth of the loose lift of soil (lift thickness shall not exceed 8 inches) prior to its compaction, in

SITEWORK ALLOWANCES 01 2110 - 2

accordance with the project specifications. Credit or additions to the Contract Price for actual quantities used shall be made per the Unit Prices contained in the Bid Form. Include in the unit price the cost of quantity verification by a Surveyor Licensed in the Commonwealth of Virginia.

C. Woven Geotextile Fabric, in place (S.Y.)

1. Provide in the Base Bid an allowance of 10 square yards (S.Y.) of woven geotextile fabric, in addition to the levels required for the Work, in place.

2. Refer to Section 312000 for Woven Geotextile Fabric Specification.

D. Asphalt Mill and Overlay (S.Y.)

1. Provide in the Base Bid an allowance of 10 s.y. for the mill and overlay of existing asphalt, where authorized or directed, in addition to that which is shown on the construction drawings.

2. Limits of mill and overlay shall be determined by the Owner as directed by the Engineer.

3. Remove demolished materials from the site and dispose of off-site in a legal manner.

4. Mill top 1.5” of existing pavement section, overlay with 1.5” of asphalt concrete surface course (SM-

9.5A) installed per specifications.

5. Consideration for time extensions due to asphalt mill and overlay shall only be considered after the allowance quantity is exceeded.

E. Pavement Marking, in place (L.F.)

1. Provide in the Base Bid an allowance of 500 L.F. for parking space pavement marking.

2. Limits of pavement marking shall be determined by the Owner as directed by the Engineer.

3. Refer to Section 321700 for pavement marking specification.

F. Asphalt Crack and Joint Filling, in place (L.F.)

1. Provide in the Base Bid an allowance of 750 L.F. for crack and joint filling.

2. Limits of Asphalt Crack and Joint Filling shall be determined by the Owner as directed by the

Engineer.

3. Refer to Section 321216 for crack and joint filling specification

G. Asphalt Seal Coating (S.Y.)

1. Provide in the Base Bid an allowance of 2,000 s.y. for Asphalt Seal Coating.

2. Limits of Asphalt Seal Coating shall be determined by the Owner as directed by the Engineer.

3. Asphalt seal coat shall be an asphalt emulsion pavement sealer conforming to ASTM D8099 and shall be petroleum-based and free of coal tar.

4. Apply using spray application equipment or squeegee application equipment.

5. Provide two coats with the first coat at a rate of 0.12 to 0.15 gal/yd2 and the second coat at a rate of

0.10 to 0.13 gal/yd2.

H. VDOT No. 3 stone, in place (C.Y.)

1. Provide in the Base Bid an allowance of 10 cubic yards (C.Y.) of VDOT No. 3 stone, in addition to the levels required for the Work, in place.

I. VDOT No. 57 aggregate, in place (C.Y.)

1. Provide in the Base Bid an allowance of 10 cubic yards (C.Y.) of VDOT No. 1 aggregate, in addition to the levels required for the Work, in place.

SITEWORK ALLOWANCES 01 2110 - 3

3.2 ADMINISTRATION OF SITEWORK UNIT PRICE ALLOWANCES

A. Unit Prices for each allowance shall be given on the Bid Form.

1. The Owner reserves the right to negotiate said Unit Prices prior to the award of Contract.

B. Allowances required by this Section shall be included in the Base Bid amount.

C. Allowances required by this Section shall be indicated on the Schedule of Values and shall be determined by multiplying the quantity indicated by the unit price given on the Bid Form.

D. Submit invoices or surveyor’s certificate, as required, with pay requests that involve the Unit Price Allowances.

E. Credit unused amount of Unit Price Allowance (if any) to Owner by Change Order at Project Closeout.

END OF SECTION 01 2110

ALTERNATES 01 2300 - 1

SECTION 01 2300 – ALTERNATES

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this section.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the contract sum to incorporate alternates into the Work. No other adjustments are made to the contract Sum.

1.3 PROCEDURES

A. Coordination: Revised or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for complete installation whether or not indicated as part of the alternate

B. Execute accepted alternates under the same conditions as other work of the Contract.

C. Schedule: A schedule of alternates is included in this section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS

Not Applicable

PART 3 – EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Additive Alternate No 1: Educational Trail Bridges

1. Base Bid: Construct base bid concessions / restroom building in accordance with drawings C1.00, C1.00, C1.01, C1.02, C1.03, C1.10, C2.00, C2.01, C2.10, C2.11, C2.12, C3.00, C3.01, C3.10, C3.11, C4.01, C5.00, C5.01, C5.10.

2. Alternate: Construct Education Trail Bridges in accordance with drawings S001 and S100.

END OF SECTION 01 2300

PAYMENT PROCEDURES 01 2900 - 1

SECTION 012900 – PAYMENT PROCEDURES

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other

Division l Specification Sections, apply to this Section.

A. This Section specifies administrative and procedural requirements necessary to prepare and process

Applications for Payment.

B. Related Sections:

1. Division 01 Section “Construction Progress Documentation” for administrative requirements governing preparation and submittal of Contractor’s construction schedule.

2. Division 01 Section “Submittal Procedures” for administrative requirements governing the preparation and submittal of the submittal schedule.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the values with preparation of Contractor’s construction schedule.

B. Submit the schedule of values to Engineer at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

C. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Engineer.

c. Engineer’s project number.

d. Contractor’s name and address.

e. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

PAYMENT PROCEDURES 01 2900 - 2

1) Labor.

2) Materials.

3) Equipment.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

Applications for Payment and progress reports. Coordinate with the Project Manual table of contents.

Provide multiple line items for principal subcontract amounts in excess of five percent of Contract Sum or as appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor’s option.

7. Schedule Updating: Update and resubmit the schedule of values before the next Applications for

Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by

Engineer and paid for by Owner.

B. Payment Application Times: Contractor shall submit application for payment at regularly scheduled pay meetings as established at the Pre-Construction Conference. The period covered by each Application for

Payment shall be clarified at the Pre-Construction Conference.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for

Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Engineer will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor’s construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for

Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: No payment will be made for materials stored off-site.

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Engineer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

PAYMENT PROCEDURES 01 2900 - 3

2. Schedule of values.

3. Contractor’s construction schedule (preliminary, if not final).

4. Products list (preliminary, if not final).

5. Submittal schedule (preliminary, if not final).

6. List of Contractor’s staff assignments.

7. List of Contractor’s principal consultants.

8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

9. Initial progress report.

10. Report of pre-construction conference.

11. Certificates of insurance and insurance policies.

12. Performance and payment bonds.

13. Data needed to acquire Owner’s insurance.

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of the changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited to, the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, “Contractor’s Affidavit of Payment of Debts and Claims”.

5. AIA Document G707, “Consent of Surety to Final Payment”.

6. Evidence that claims have been settled.

PART 3 - EXECUTION (Not Used).

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 1

SECTION 013100 — PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other

Division l Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Section 013200 “Construction Progress Documentation” for preparing and submitting Contractor’s construction schedule.

2. Section 017300 “Execution” for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 “Closeout Procedures” for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner, Engineer, or Contractor seeking information required by or clarifications of the

Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 10 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.5 REQUESTS FOR INFORMATION (RFIs):

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract

Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Engineer will return RFIs submitted to Engineer by other entities controlled by Contractor with no

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 2

response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor’s work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Engineer.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor’s suggested resolution. If Contractor’s suggested resolution impacts the Contract Time or the

Contract Sum, Contractor shall state impact in the RFI.

12. Contractor’s signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

14. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

15. RFI forms: Software-generated form with substantially the same content as indicated above, acceptable to Engineer.

16. Attachments shall be electronic files in Adobe Acrobat PDF format.

C. Engineer’s Action: Engineer will review each RFI, determine action required, and respond. Allow seven working days for Engineer’s response for each RFI. RFI’s received by Engineer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFI’s will be returned without action:

2. Requests for approval of submittals.

3. Requests for approval of substitutions.

4. Requests for approval of Contractor’ s means and methods.

5. Requests for coordination information already indicated in the Contract Documents.

6. Requests for adjustments in the Contract Time or the Contract Sum.

7. Requests for interpretation of Engineer’s actions on submittals.

8. Incomplete RFIs or inaccurately prepared RFIs.

9. Engineer’s action may include a request for additional information, in which case Engineer’s time for response will date from time of receipt of additional information.

10. Engineer’s action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to conditions of the Contract.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 3

11. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify

Engineer in writing within 10 days of receipt of the RFI response.

D. RFI log: Prepare, maintain, and submit a tabular log of RFI organized by the RFI number. Submit log at intervals as established. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Engineer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Engineer’s response was received.

E. On receipt of Engineer’s action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal

Request, as appropriate.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Engineer of scheduled meeting dates and times.

2. Agenda: The Engineer will prepare the meeting agenda and distribute it to all invited attendees.

3. Minutes: The Engineer will record significant discussions and agreements achieved. Within 7 days of the meeting the Engineer will distribute the meeting minutes to the Owner, the Engineer’s consultants, and to the Contractor for distribution to his personnel and attending major subcontractors, manufacturers, suppliers and other concerned parties.

B. Pre-construction Conference: Schedule a pre-construction conference before starting construction, at a time convenient to Owner and Engineer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. The Engineer shall conduct the meeting to review responsibilities and personnel assignments.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner Engineer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference.

Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

4. Tentative construction schedules.

5. Phasing.

6. Critical work sequencing and long-lead items.

7. Designation of key personnel and their duties.

8. Lines of communications.

9. Procedures for processing field decisions and Change Orders.

10. Procedures for RFIs.

PROJECT MANAGEMENT AND COORDINATION 01 3100 - 4

11. Procedures for testing and inspecting.

12. Procedures for processing Applications for Payment.

13. Distribution of the Contract Documents.

14. Submittal procedures.

15. Preparation of record documents.

16. Use of the premises and existing building.

17. Work restrictions.

18. Working hours.

19. Owner’s occupancy requirements.

20. Responsibility for temporary facilities and controls.

21. Procedures for disruption and shutdowns.

22. Construction waste management.

23. Parking availability.

24. Office, work, and storage areas.

25. Equipment deliveries and priorities.

26. First aid.

27. Security.

28. Progress cleaning.

29. Minutes: Engineer will record and Contractor will distribute meeting minutes, as noted.

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 01 3200 - 1

SECTION 013200 — CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Provisions of the Contract apply to this Section.

1.2 SUBMITTALS (for information only; no action will be taken by the Engineer)

A. Submittal Schedule: Submit three copies of schedule. Arrange the following information in a tabular format:

1. Scheduled date for each submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for Engineer’s final release or approval.

B. Contractor’s Construction Schedule: Submit two opaque copies of initial schedule, large enough to show entire schedule for entire construction period.

C. Daily Construction Reports: Submit two copies at monthly intervals.

D. Field Condition Reports: Submit two copies at time of discovery of differing conditions.

E. Special Reports: Submit two copies at time of unusual event.

1.3 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor’s Construction Schedule with the Submittals Schedule, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SUBMITTAL SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by

Contractor’s Construction Schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with Contractor’s Construction Schedule.

2.2 CONTRACTOR’S CONSTRUCTION SCHEDULE (BAR CHART SCHEDULE)

CONSTRUCTION PROGRESS DOCUMENTATION 01 3200 - 2

A. Submit a comprehensive, bar chart Contractor’s Construction Schedule within 15 days of date established for Commencement of the Work, the Notice of Award. Base schedule on the startup construction schedule and additional information received since the start of Project.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

1. Use “one workday” as the unit of time. Include list of nonworking days and holidays incorporated into the schedule.

C. Activities: Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 20 days, unless specifically allowed by

Engineer.

2. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 45 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrications, and delivery.

3. Submittal Review Time: Include reasonable review periods and adequate time for resubmittals in the schedule. Coordinate submittal review times in Contractor’s Construction Schedule with Submittals

Schedule.

4. Substantial Completion: Indicate completion of work activities in advance of the date established for

Substantial Completion and include separate activities for Engineer’s administrative procedures necessary for certification of Substantial Completion.

D. Schedule Preparation and Constraints: Prepare a list of all activities required to complete the Work. Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule and show how the sequence of the Work is affected.

1. Activities and Work Restrictions: Indicate estimated time duration, sequence requirements, and relationship of each activity in relation to other activities.

E. Milestones: Include milestones indicated in the Contract Documents in schedule, including but not limited to, the Notice to Proceed (Commencement of the Work), Substantial Completion, and Final Completion.

F. Submittal of the Final Construction Schedule by the Contractor certifies that the work will be prosecuted in accordance with the Schedule, subject to any change therein which is implemented in accordance with the

Contract Documents.

2.3 RECOVERY SCHEDULE

A. Should the updated Construction Schedule show at any time during Contractor’s performance, in the sole opinion of the Owner, that the Contractor is seven (7) or more days behind schedule for any Specific Date, or should Contractor be required to undertake actions under the General Conditions hereof, the Contractor shall prepare a Recovery Schedule at no additional cost to the Owner explaining and displaying how

Contractor intends to reschedule the Work in order to regain compliance with the Construction Schedule during the immediate subsequent pay period.

B. Recovery Schedule Requirements:

1. The Contractor shall prepare and submit to the Owner a one-month maximum duration Recovery

Schedule, which demonstrates how the progress of the Work will return to the approved Construction

Schedule at the earliest possible time. Prepare the Recovery Schedule to same level of detail as the

Construction Schedule.

2. Contractor shall advise the Owner of the effectiveness of the Recovery Schedule during the scheduled recovery time period. At the conclusion of the one-month schedule recovery period, the Owner will direct the Contractor as follows:

a. If Owner determines the Contractor is still behind schedule, Owner will direct the Contractor to

CONSTRUCTION PROGRESS DOCUMENTATION 01 3200 - 3

prepare a Schedule Revision and comply with all of the requirements of a Schedule Revision as stated herein and the other requirements of the Contract Documents; provided, however, that nothing herein shall limit in any way the rights and remedies of the Owner as provided elsewhere in the

Contract Documents.

b. If the Owner determines the Contractor has successfully complied with provisions of the Recovery

Schedule, the Owner will direct the Contractor to return to the use of the approved Construction

Schedule.

2.4 SCHEDULE REVISIONS

A. Should Contractor desire to or be required under the Contract Documents to make modifications or changes in his method of operation, his sequence of Work or the durations of activities in the Construction Schedule, the Contractor shall do so in accordance with requirements of Contract Documents. Revisions to the improved Construction Schedule shall be identified by Contractor in writing and approved in writing by

Owner prior to incorporation into the approved schedule.

B. Revisions to Contractor’s Construction Schedule required under terms of this Section shall not modify the

Contract Time or any Milestone Date and shall not modify or limit the Contractor’s obligations under this

Contract.

C. Submittal of any proposed schedule revisions by the Contractor certifies that he will prosecute the Work in accordance with the Schedule Revision, subject to any change therein which is implemented in accordance with the Contract Documents.

2.5 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording, at a minimum, the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. Approximate count of personnel at Project site.

3. Equipment at Project site.

4. Materials deliveries.

5. High and low temperatures and general weather conditions.

6. Meetings and significant decisions.

7. Unusual events (refer to special reports).

8. Stoppages, delays, shortages, and losses.

9. Orders and requests of authorities having jurisdiction.

10. Change Orders received and implemented.

11. Construction Change Directives received and implemented.

12. Services connected and disconnected.

13. Substantial Completions authorized.

B. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract

Documents, prepare and submit a detailed report with a request for interpretation on CSI Form 13.2A or alternate form acceptable to Engineer. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

2.6 SPECIAL REPORTS

CONSTRUCTION PROGRESS DOCUMENTATION 01 3200 - 4

A. General: Submit special reports directly to Owner within one day of an occurrence. Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by Contractor’s personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable.

PART 3 - EXECUTION

3.1 CONTRACTOR’S CONSTRUCTION SCHEDULE

A. Contractor’s Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week in advance of the regularly scheduled monthly meeting designated for the review of the project schedule by the Engineer.

1. Revise schedule after each meeting or other activity where revisions have been recognized or made.

Issue updated schedule concurrently with the report of each such meeting.

2. As the Work progresses, indicate Actual Start Dates, Actual Finish Dates and an accurate Completion

Percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Engineer, Owner, and additional parties determined by the Contractor.

END OF SECTION 013200

SUBMITTAL PROCEDURES 01 3300 - 1

SECTION 013300 — SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other

Division 1 Specifications Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes requirements for submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples and other submittals.

B. Related Sections:

1. Division 1 Section “Payment Procedures” for submitting Applications for Payment and the schedule of values.

2. Division 1 Section “Construction Progress Documentation” for submitting schedules and reports, including Contractor’s construction schedule.

3. Division 1 Section “Closeout Procedures” for submitting warranties, record documents, operation and maintenance manuals.

1.3 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Engineer’s responsive action. Submittals may be rejected for not complying with requirements.

B. Informational Submittals: Written and graphic information and physical samples that do not require

Engineer’s responsive action.

C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.4 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or modifications to submittals noted by the Engineer and additional time for handling and reviewing submittals required by those corrections.

1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor’s construction schedule.

2. Initial Submittal: Submit concurrently with start-up construction schedule. Include submittals required during the first 10 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the first complete submittal of Contractor’s construction schedule.

a. Submit revised submittal schedule to reflect changes in current status and timing for submittals.

SUBMITTAL PROCEDURES 01 3300 - 2

1.5 SUBMITTAL ADMINISTRATION REQUIREMENTS

A. Completeness: Submittals shall be complete in every respect. Each Submittal shall be clearly marked to show each item, component and optional feature proposed to be incorporated into the Project.

1. Incomplete submittals may be returned without action. Incomplete submittal packages returned without action or for additional information are not subject to delay claims.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification Section as separate…