CUPCCAA FY 26-27 Request for On-Call Qualified Contractors.pdf

CITY OF FULLERTON

DEPARTMENT OF PUBLIC WORKS

CUPCCAA FY'26-27 - REQUEST FOR ON-

CALL QUALIFIED CONTRACTORS

CUPCCAA-FY2026-27

City Of Fullerton

Public Works Department

303 W. Commonwealth Avenue

Fullerton, CA 92832

FRIDAY, JULY 24, 2026

Table Of Contents

1. Electronic Submission

2. Scope of Work

3. Miscellaneous Information and Requirements

4. Minimum Requirements for Award of Contract

5. Vendor Questionnaire

Attachments:

A - Standard Insurance Requirements

1. Electronic Submission

1.1. Instructions for Electronic Submittal

The City of Fullerton Public Works Department is accepting electronic submissions. Interested contractors must create a free account with OpenGov Procurement by signing at https://procurement.opengov.com/signup. Once registered, return to this posting, and follow the instructions to complete and submit the Vendor Questionnaire electronically.

2. Scope of Work

A. This is not a bid for a specific project. The City of Fullerton is creating its list of contractors which may be interested in performing Public Works projects with a contract value of no more than $220,000 and to be informally bid starting Fiscal Year 2026-2027 and onward.

B. Potential projects could involve:

o Building - General Renovations o Electrical - Building and Site o HVAC o Plumbing - Building and Site o Roofing o Painting – Building Interior and Exterior o Flooring o Asphalt Concrete Pavement Grinding and Paving o Concrete – i.e. sidewalk, curb and gutter, curb ramps, cross gutters, etc.

o Masonry – i.e. block walls, retaining walls, etc.

o Water System – i.e. main distribution pipes, services, valves, fire hydrants, etc.

o Sewer System – i.e. main pipes, laterals, manholes, etc.

o Drainage System – i.e. main pipes, laterals, catch basins, junction structures, etc.

o Pipe Rehabilitation – i.e. pipe lining o Landscape and Irrigation o Fencing and Gates o Traffic Signing and Striping https://procurement.opengov.com/signup o Other projects as applicable

C. Contractors interested in being included in the list must submit the Vendor

Questionnaire, Section 5, of this notice.

D. Contractors who have successfully registered to be on the City's Qualified Contractor list will be notified of City public projects valued at less than $220,000 based on the type of work that the contractor is interested and is currently licensed to perform. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids. The notified contractors shall have a minimum of 10 calendar days to respond before bids are due.

E. Bids for work will be requested on an as-needed basis to the Contractors qualified in the appropriate field of work. The City does not guarantee Contractors will be awarded any projects.

3. Miscellaneous Information and Requirements A. Contractors must have an active contractor license and be registered with the

Department of Industrial Relations (DIR) in accordance with Senate Bill 854 and be subject to verification through the Contractors State Licensing Board (CSLB) and DIR.

Should any information on file need to be updated, please reapply by filling out the

Vendor Questionnaire with the updated information.

B. When completing the Vendor Questionnaire, please provide the correct information that is being requested. Contractors that do not provide accurate information or fail to specify the type of work they are licensed to perform may not be notified when a public works project is available for informal bidding. The City is not responsible for submissions with missing information, incorrectly marked, or sent to the wrong email address. All questions regarding this Notice should be directed to the Question and Answer portion on the OpenGov portal.

C. Contractors who have successfully registered to be on the City's Qualified Contractor

List will remain eligible for a period of three years from the fiscal year of registration.

After the three-year period, Contractors must reapply through OpenGov to remain eligible.

D. If all informal bids received exceed $220,000, the governing body, by adoption of a resolution by a four-fifths vote, award the contract up to $235,000 or less, to the lowest responsible bidder, if they determine the cost estimate was reasonable.

E. The City of Fullerton may create a new qualified contractor's list each year and may include any contractor names they so desire on the list, but must include, at a minimum, all contractors who have properly provided the City with the required information in response to this notice or contractors who have submitted one or more valid bids to the

City.

F. A contractor may have their firm added to the City's contractors list any any time by providing the required information.

G. The City is subject to prevailing wage laws. By Resolution No. 6173, the City Council adopted the general prevailing rate of per diem wages as determined and published by the State Director of the Department of Industrial Relations, pursuant to Sections 1770, 1773, and 1773.1 of the California Labor Code. The contractor shall also comply with

Sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 as required by the California

Labor Code.

H. Prevailing wage requirements apply when a Contractor is awarded a contract for a specific project. Invoices will not be paid unless accompanied with copies of applicable certified payroll.

4. Minimum Requirements for Award of Contract Contracts will be authorized via issuance of a Purchase Order (P.O.). The following requirements must be on file prior to the issuance of a P.O., but are not a prerequisite for the submittal to be added to the City of Fullerton's Qualified Contractor List.

• Business License: All Contractors under contract with the City of Fullerton are required to obtain and maintain a City of Fullerton business license throughout the duration of any

Contract.

• W-9: All Contractors under contract with the City of Fullerton must submit a W-9 to the

Public Works Department prior to the issuance of a P.O. Work cannot be performed without a P.O.

• Insurance Certificates: See Attachment A - Standard Insurance Requirements for the City of Fullerton's standard insurance requirements. Work may not commence without review and approval from the City's Risk Management Department. Contractors will report to, and operate under, the direction of the City of Fullerton Public Works staff.

The City reserves the right to require a Performance Bond and/or Labor and Materials Bond for specific projects. Additional requirements may be applicable to projects depending on the specific needs of the work.

5. Vendor Questionnaire

1. Legal Name of Company* *Response required

2. Contact Name and Title* *Response required

3. Company Address* *Response required

4. Company Phone Number* *Response required

5. Contact Email* *Response required

6. License Classification(s) & Number* *Response required

7. License Expiration Date* *Response required

8. Department of Industrial Relations (DIR) Number* This is the Public Works Contractor's Registration number (PWCR) issued by the Department of Industrial Relations (DIR).

*Response required

9. Categories of Work* Select all that apply

☐ Building - Residential

☐ Building - Electrical

☐ Building - HVAC

☐ Building - Plumbing

☐ Building - Roofing

☐ Building - Flooring

☐ Building/Structure Painting (Interior & Exterior)

☐ Asphalt Concrete Pavement Grind & Paving

☐ Concrete - Sidewalk, curb and gutter, curb ramps, cross gutters, etc.

☐ Masonry - Block walls, etc.

☐ Water System - main pipes and services, valves, fire hydrants, etc.

☐ Sewer System - main pipes, laterals, manholes, etc.

☐ Drainage System - main pipes, laterals, catch basins, junction structures, etc.

☐ Pipe Lining/Rehabilitation - Sewer and storm drain pipe lining

☐ Landscape and Irrigation

☐ Fencing and Gates

☐ Traffic Signing and Striping

☐ Other - Provide Response in Question 10

*Response required

10. If marked "Other" in Question 9, please provide the category(s) of work your company is licensed for.* If you did not mark "Other" in Question 9, please submit "N/A".

*Response required

11. By submitting, the Contractor represents that they have experience with local agency public projects, have successfully completed similar projects, and are capable of performing quality work to achieve the objectives of the City.* ☐ Please confirm

*Response required

12. The City is not liable for any costs incurred by the Contractors before entering into a contract with the City. Costs for developing any proposal or any other such expenses incurred by the Contractor in responding to this Notice will be entirely the responsibility of the Contractor and shall not be reimbursed by the

City.* ☐ Please confirm

*Response required

13. Certification* The person executing this request on behalf of the above company, hereby certifies that he/she has full power to execute the request, is qualified to perform the above work, and agrees to the terms of the Notice and associated insurance requirements. Furthermore, the provided is true and correct, and understands that the inclusion of the City's Qualified Contractor List does not guarantee award of any contract. The City of Fullerton reserves the right to determine qualified contractors based on project-specific criteria.

☐ Please confirm

*Response required