CTR078969_Competition_Impracticable_Determination.pdf

Competition Impractical Authorization (03/2025)

Procurement Determination:

Competition Impracticable Authorization R2-7-E303

SECTIONS 1THROUGH 3 MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - Requestor Information

Agency Arizona Department of Transportation Division/Unit PSD / Procurement

Requestor Sage Brenner Title Senior Procurement Specialist

Email sbrenner@azdot.gov Telephone 602.712.8860

SECTION II - Background

Provide full description of materials or services:

The Contractor will provide comprehensive wastewater septic pumping services. This will include pumping of the septic tanks and subsequent haul-away and disposal, imaging, and hydrovacing.

SECTION III - Justification

CI Type Authorization Request for new CI Justification Category Business Continuity

Contract No. CTR078969 Requesting

Term 12 months

Supplier VLS Recovery Services LLC Supplier ID IV0000065893

Estimated Cost $ 400,000 Commodity

47101531, 72151101

Rationale: Compliance with A.R.S. § 41-2533, 41-2534, 41-2538 or 41-2578 is: Impracticable

Provide justification details:

The Department requires these services to perform necessary septic pumping, inspections, and preventive maintenance to the Department’s facilities across the state. Failure to obtain these services could result in restroom facilities being out of order, with no way to remedy the issue. These services will also enable emergency responses when needed, which can prevent environmental issues such as groundwater seepage.

The Department intends to solicit these services at the end of the year, and approval of this will provide the Department with additional time for supplier outreach and to re-evaluate the scope of work and line items, such as the potential inclusion of mobilization.

Fair and reasonable price determined pursuant to A.A.C. R2-7-702:

CTR067483 was previously issued for this service in 2020. The pricing for Routine Wastewater Septic Pumping, Hauling, and Disposal was $0.31 per gallon, and the pricing for Emergency Wastewater Septic Pumping, Hauling, and Disposal was $0.41 per gallon.

The submitted pricing from VLS Recovery Services for Routine Wastewater Septic Pumping, Inspection, Hauling, and Disposal is $0.36 per gallon (a 16.1% increase), and for Emergency Wastewater Septic Pumping, Hauling, and Disposal is $0.46 per gallon (a 12.2% increase) after five years.

The ProcurementIQ market report for Wastewater Treatment and Disposal indicates an average industry cost growth of 19.2% from 2020 to 2025. Based on this analysis, the contractor’s quoted pricing reflects a lower-than-market escalation and is therefore determined to be fair and reasonable in accordance with market prices.

I have determined no statewide contract is available for these goods / services ☒

Docusign Envelope ID: 8316FD08-94DC-4688-9623-729B2A0B8952

Competition Impractical Authorization (03/2025)

PO Signature: Date:

SECTION IV – MANAGER AND DCPO REVIEW

PM Initials: Date: DCPO Initials: Date:

SECTION V – APPROVAL BY PROCUREMENT AUTHORITY

Determination:

☐ Request Authorized Pursuant to R2-7-E303 ☐ Request Authorized with Conditions/Restrictions R2-7-E303

☐ Request Returned for Additional Information ☐ Request Denied

Comments:

Approved by: Date:

Title: Signature:

Tracking No. ______ Initials ____

Docusign Envelope ID: 8316FD08-94DC-4688-9623-729B2A0B8952 10/10/2025

10/10/2025 10/10/2025

Chief Procurement Officer

10/14/2025Christine Fruitman

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