CTR078966_Contract_Amendment_1.pdf
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- Attached to
- AZ|CTR078966
- Contract number
- CTR078966
- Issued by
- Arizona
About this file
This document is a contract amendment between the Arizona Department of Economic Security (DES) and Catholic Charities Community Services for the Refugee Program, specifically covering Case Coordination and Housing services. The contract number is CTR078966, and the amendment includes two separate budgets - one for Refugee Housing with a total allocation of $437,500.00 and another for Case Coordination with a total allocation of $700,000.00, both covering the contract period from October 21, 2025 through September 30, 2026.
The amendment modifies the Scope of Work to allow the contractor to allocate up to 10% of the Housing Coordinator's expenses as an administrative cost, and establishes a staffing structure requirement that a minimum of 60% of total program funding must be dedicated to direct services staffing. The budgets detail various cost categories including personnel, professional services, travel, equipment, materials, operating services, and indirect costs. The funding will support refugee services such as housing assistance, case management, employment support, interpretation, transportation, and other direct client services. Both budgets are fully funded by the Arizona Department of Economic Security's Refugee Program, with matching total allocations and revenues, ensuring complete budget alignment.
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Other files
| File | Type | Posted |
|---|---|---|
| CI26003_Determination.pdf | ||
| CTR078966__Contract_Documents.pdf | ||
| CTR078966_Pre-Contract_Documents.pdf | ||
| myCOI_Instructions.pdf |
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CONTRACT AMENDMENT
Arizona Department of Economic Security
1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007
CONTRACT NUMBER: AMENDMENT NUMBER:
CTR078966 One (1)
DESCRIPTION/ LABEL: Refugee Program – Case Coordination
CONTRACTOR NAME: Catholic Charities Community Services
THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:
1. In accordance with the Uniform Terms and Conditions, Section 5, Contract Changes, the Scope of Work is being revised as follows:
• Scope of Work, Section 7. Case Coordination Services, Section 7.10, Housing, Subsection 7.10.2.1, is being added as follows:
7.10.2.1 The Contractor may allocate up to ten percent (10%) of the total cost associated with the Housing Coordinator's expenses under the Housing Support funds as an administrative cost.
All remaining salary, fringe benefits, and associated costs for this position must be charged to the RSS administrative funds under this contract.
• Scope of Work, Section 5, General Requirements, Section 5.11, Subsection 5.11.11, is being revised and replaced as follows:
5.11.11 Staffing structure: Maintain an organizational structure that ensures effective oversight, coordination, and delivery of all services under this contract. The staffing structure must include key personnel with clear roles, responsibilities, personal qualifications to support program implementation and meet performance expectations. The Contractor must maintain adequate staffing levels and submit a detailed staffing plan within forty-five (45) days of contract execution, including an organization chart, staff roles, and the percentage of time allocated to this program. A minimum of sixty percent (60%) of the total program funding must be allocated exclusively to direct services staffing, thereby ensuring that the majority of program resources are dedicated to client-facing service delivery.
2. In accordance with the Special Terms and Conditions, Section 28, Levels of Service, the purpose of this amendment is to add the initial Itemized Service Budgets for the period of October 21, 2025 through September 30, 2026. The funding allocations are as follows:
• The Refugee Housing total reimbursement ceiling is $437,500.00.
• The Case Coordination total reimbursement ceiling is $700,000.00.
The Itemized Service Budgets are attached as part of this amendment.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED
ACKNOWLEDGEMENT AND AUTHORIZATION
This Amendment shall be fully executed by means of electronic approval in APP.
Funding: State Agency: Catholic Charities Community Services Phoenix
Service: RRP-Housing Contract #: CTR078966 Total Allocation: $437,500.00 Contract Period: 10/21/2025-09/30/2026
Agency UEI#:
Voucher (Y/N): No No Client Direct Svcs eligible (Y/N):
Indirect Cost Eligible (dropdown) Cost Category (dropdown) FTE Level Position Title Total Salary for the Contract Period per FTE ERE Rate
% Billed to this Contract Personnel Subtotal
Employee Related Expenses Subtotal Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL PERSONNEL & ERE: $0.00 $0.00 $0.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
ATTACHMENT
ITEMIZED SERVICE BUDGET
1. PERSONNEL & ERE
2. PROFESSIONAL AND OUTSIDE SERVICES
Revised 3.26.13
$0.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $0.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL TRAVEL: $0.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Other 1 Other Space $3,645.83 12 Year $43,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL SPACE: $43,750.00
4. SPACE
3. TRAVEL
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT: $0.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL MATERIALS AND SUPPLIES: $0.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00
5. EQUIPMENT
6. MATERIALS AND SUPPLIES
7. OPERATING SERVICES
$0.00 $0.00 $0.00 $0.00 $0.00
TOTAL OPERATING SERVICES: $0.00
Cost Category Total costs eligible for
Indirects Indirect % Total Cost Not Applicable -$ $0.00 Case Management -$ 30.00% $0.00 Employment -$ $0.00 Admin -$ $0.00 Other -$ $0.00
TOTAL INDIRECT COSTS: $0.00
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences Rate of reoccurrence
(dropdown) Total Cost Case Management 1 Other Emergency Housing Assistance $2,000.00 196.875 Year $393,750.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL CLIENT DIRECT SERVICES: $393,750.00
8. INDIRECT COSTS
If there are no Indirect Costs, please provide an explanation/details in this box
9. CLIENT DIRECT SERVICES/VOUCHERS
Total Cost
Personnel $0.00
ERE $0.00
Professional & Outside Services $0.00 Travel $0.00 Space $43,750.00
Equipment $0.00
Materials & Supplies $0.00 Operating Services $0.00
Indirect Costs $0.00
Client Direct Services/Vouchers $393,750.00
TOTAL COSTS: $437,500.00
Revenue: Total Cost
ADES Refugee Program $437,500.00
TOTAL REVENUE: $437,500.00
Budget Check:
Total Allocation $437,500.00
Total Revenue ADES Cost $437,500.00 (Should equal zero) $0.00
Funding: Case Coordination Agency: Catholic Charities Community Services (Phoenix) Service: RFG-RRP-Case Coordination Contract #: CTR078966
Total Allocation: $700,000.00 Contract Period: 10/21/2025-9/30/2026 Agency UEI#:
Voucher eligible (Y/N): No Client Direct Svcs eligible (Y/N):
Indirect Cost Eligible (dropdown) Cost Category (dropdown) FTE Level Position Title
Total Salary for the Contract Period per FTE ERE Rate
% Billed to this Contract Personnel Subtotal
Employee Related Expenses Subtotal Total Cost
Yes Case Management 0.5 Director of Refugee Programs $75,000.00 33.00% 100.00% $37,500.00 $12,375.00 $49,875.00 Yes Employment 1 Sr. Program Manager $67,000.00 33.00% 100.00% $67,000.00 $22,110.00 $89,110.00 Yes Case Management 1 Housing Coordinator $52,000.00 33.00% 100.00% $52,000.00 $17,160.00 $69,160.00 Yes Case Management 1 Safety Specialist $48,000.00 33.00% 100.00% $48,000.00 $15,840.00 $63,840.00 Yes Case Management 1 Special Med. Coor. $52,000.00 33.00% 100.00% $52,000.00 $17,160.00 $69,160.00 Yes Employment 1 Employment Support Specialist $48,000.00 33.00% 100.00% $48,000.00 $15,840.00 $63,840.00 Yes Case Management 0.5 Parish and Comm. Supervsior $55,000.00 33.00% 100.00% $27,500.00 $9,075.00 $36,575.00 Yes Admin 0.4 Admin. Assistant $41,246.00 33.00% 100.00% $16,498.40 $5,444.47 $21,942.87
TOTAL PERSONNEL & ERE: $348,498.40 $115,004.47 $463,502.87
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Other 1 Hour Interpretation $90.00 280 Year $25,200.00
$0.00
$0.00
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $25,200.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Other 1 Mile Mileage $0.60 15000 Year $9,000.00
No Other 1 Other Vehicle Maintenance $1,402.71 12 Year $16,832.57 No Other 1 Other Vehicle Lease $1,500.00 12 Year $18,000.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL TRAVEL: $43,832.57
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL SPACE: $0.00
ATTACHMENT
ITEMIZED SERVICE BUDGET
1. PERSONNEL & ERE
2. PROFESSIONAL AND OUTSIDE SERVICES
3. TRAVEL
4. SPACE
5. EQUIPMENT
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Admin 1 Other Laptop Upgrade/Replace $1,200.00 1 Year $1,200.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT: $1,200.00
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Other 1 Other Printing $250.00 12 Year $3,000.00 No Other 1 Other Postage $7.93 12 Year $95.20 No Other 1 Other Program Supplies $100.00 12 Year $1,200.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL MATERIALS AND SUPPLIES: $4,295.20
Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
No Other 1 Other Telephone $20.00 12 Year $240.00 No Other 1 Other Cell Phone $600.00 12 Year $7,200.00 No Other 1 Other Liability Insurance $700.00 12 Year $8,400.00 No Other 1 Other Staff Recruitment/Fingerprin $100.00 12 Year $1,200.00 No Other 1 Other Conference/Training $223.21 12 Year $2,678.50
$0.00 $0.00 $0.00 $0.00 $0.00
TOTAL OPERATING SERVICES: $19,718.50
Cost Category Total costs eligible for Indirects Indirect % Total Cost Not Applicable -$ $0.00 Case Management 288,610.00$ 30.00% $86,583.00 Employment 152,950.00$ 30.00% $45,885.00 Admin 21,942.87$ 30.00% $6,582.86 Other -$ $0.00
TOTAL INDIRECT COSTS: $139,050.86
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences Rate of reoccurrence
(dropdown) Total Cost
Employment 1 Other Bus Pass $32.00 100 Year $3,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
9. CLIENT DIRECT SERVICES/VOUCHERS
6. MATERIALS AND SUPPLIES
7. OPERATING SERVICES
8. INDIRECT COSTS
If there are no Indirect Costs, please provide an explanation/details in this box
TOTAL CLIENT DIRECT SERVICES: $3,200.00
Total Cost
Personnel $348,498.40
ERE $115,004.47
Professional & Outside Services $25,200.00 Travel $43,832.57 Space $0.00
Equipment $1,200.00
Materials & Supplies $4,295.20 Operating Services $19,718.50
Indirect Costs $139,050.86
Client Direct Services/Vouchers $3,200.00
TOTAL COSTS: $700,000.00
Revenue: Total Cost
ADES Refugee Program $700,000.00
TOTAL REVENUE: $700,000.00
Budget Check:
Total Allocation $700,000.00
Total Revenue ADES Cost $700,000.00 (Should equal zero) $0.00
| CTR078966 Contract Amendment 1 - CCCSv2 |
| APPROVED CCCS_PHX.Refugee_-_ISB_Housing.REVISED (1) |
| Original ISB |
| APPROVED DES_ISB_Case_Coordination_FFY2026.CCCS_PHX_(3) |
| DRAFT Sept.2025 |
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