CTR078964_Contract_Amendment_1.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR078964 One (1)

DESCRIPTION/ LABEL: Refugee Program – Case Coordination

CONTRACTOR NAME: International Rescue Committee Inc. - Tucson

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

1. In accordance with the Uniform Terms and Conditions, Section 5, Contract Changes, the Scope of Work is being revised as follows:

• Scope of Work, Section 7. Case Coordination Services, Section 7.10, Housing, Subsection 7.10.2.1, is being added as follows:

7.10.2.1 The Contractor may allocate up to ten percent (10%) of the total cost associated with the Housing Coordinator's expenses under the Housing Support funds as an administrative cost.

All remaining salary, fringe benefits, and associated costs for this position must be charged to the RSS administrative funds under this contract.

• Scope of Work, Section 5, General Requirements, Section 5.11, Subsection 5.11.11, is being revised and replaced as follows:

5.11.11 Staffing structure: Maintain an organizational structure that ensures effective oversight, coordination, and delivery of all services under this contract. The staffing structure must include key personnel with clear roles, responsibilities, personal qualifications to support program implementation and meet performance expectations. The Contractor must maintain adequate staffing levels and submit a detailed staffing plan within forty-five (45) days of contract execution, including an organization chart, staff roles, and the percentage of time allocated to this program. A minimum of sixty percent (60%) of the total program funding must be allocated exclusively to direct services staffing, thereby ensuring that the majority of program resources are dedicated to client-facing service delivery.

2. In accordance with the Special Terms and Conditions, Section 28, Levels of Service, the purpose of this amendment is to add the initial Itemized Service Budgets for the period of October 21, 2025 through September 30, 2026. The funding allocations are as follows:

• The Refugee Housing total reimbursement ceiling is $250,000.00.

• The Case Coordination total reimbursement ceiling is $400,000.00.

The Itemized Service Budgets are attached as part of this amendment.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

Funding: State Agency: International Rescue Committee (Tucson)

Service: RRP-Housing Contract #: CTR078964 Total Allocation: $250,000.00 Contract Period: 10/21/2025-09/30/2026

Agency UEI#:

Voucher (Y/N): No No Client Direct Svcs eligible (Y/N):

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) FTE Level Position Title

Total Salary for the Contract Period per FTE ERE Rate

% Billed to this Contract Personnel Subtotal

Employee Related Expenses Subtotal Total Cost

Yes Case Management 1 Housing Supervisor $50,700.00 29.31% 25.00% $12,675.00 $3,715.04 $16,390.04 Yes Admin 0.34 Development Director $86,922.00 29.31% 0.52% $153.92 $45.12 $199.04 Yes Admin 0.34 Deputy Director for Operations $88,385.00 29.31% 0.52% $156.52 $45.87 $202.39 Yes Admin 0.34 Senior Community Engagement & Advocacy Mgr $74,404.00 29.31% 0.52% $131.76 $38.62 $170.38 Yes Admin 0.34 Grants Manager $63,800.00 29.31% 0.52% $112.98 $33.11 $146.09 Yes Admin 0.34 HR Manager $65,131.00 29.31% 0.52% $115.34 $33.81 $149.14 Yes Admin 0.34 Sr. Budget Manager $71,764.00 29.31% 0.52% $127.08 $37.25 $164.33 Yes Admin 0.34 Development Manager $63,811.00 29.31% 0.52% $113.00 $33.12 $146.12 Yes Admin 1.36 Finance Specialists $40,425.00 29.31% 0.52% $286.34 $83.93 $370.27 Yes Admin 0.34 Compliance Officer $79,750.00 29.31% 0.52% $141.22 $41.39 $182.62 Yes Admin 1 HR Coordinator $46,706.00 29.31% 0.52% $243.26 $71.30 $314.56 Yes Admin 1 Admin Assistant $32,659.00 29.31% 0.52% $170.10 $49.86 $219.95 Yes Admin 1 Development Coordinator $46,706.00 29.31% 0.52% $243.26 $71.30 $314.56 Yes Admin 1 Operations Coordinator $50,325.00 29.31% 0.52% $262.11 $76.82 $338.93 Yes Case Management 1 Deputy Director of Programs $89,320.00 29.31% 0.52% $465.21 $136.35 $601.56

TOTAL PERSONNEL & ERE: $15,397.10 $4,512.89 $19,909.99

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

ATTACHMENT

ITEMIZED SERVICE BUDGET

1. PERSONNEL & ERE

2. PROFESSIONAL AND OUTSIDE SERVICES

Revised 3.26.13

TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

TOTAL TRAVEL: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 0.52% Other Facilities Rental $20,264.29 11 Other $1,160.97 Yes Admin 0.52% Other Facilities Security $1,890.00 11 Other $108.28 Yes Admin 0.52% Other Facilities Maintenance $400.00 11 Other $22.92 Yes Admin 0.52% Other Storage Fees $160.00 11 Other $9.17 Yes Case Management 0.52% Other Phone $305.00 11 Other $17.47 Yes Admin 0.52% Other Internet Connection $408.00 11 Other $23.38 Yes Admin 0.52% Other Postage, Courier & Delivery $200.00 11 Other $11.46

TOTAL SPACE: $1,353.65

4. SPACE

3. TRAVEL

(dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

TOTAL EQUIPMENT: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

TOTAL MATERIALS AND SUPPLIES: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Admin 0.52% Other Office Supplies $2,377.60 11 Other $136.22

5. EQUIPMENT

6. MATERIALS AND SUPPLIES

7. OPERATING SERVICES

Yes Admin 0.52% Other Depreciation $871.36 11 Other $49.92 Yes Admin 0.52% Other Printing $127.50 11 Other $7.30 Yes Admin 0.52% Other Dues and Registrations $42.84 11 Other $2.45 Yes Admin 0.52% Other Recruitment $42.84 11 Other $2.45 Yes Admin 0.52% Other Employee Background Check $25.50 11 Other $1.46 Yes Admin 0.52% Other General Insurance $2,418.40 11 Other $138.55

TOTAL OPERATING SERVICES: $338.37

Cost Category Total costs eligible for

Indirects Indirect % Total Cost Not Applicable -$ $0.00 Case Management 18,170.05$ 15.73% $2,858.15 Employment -$ $0.00 Admin 3,431.95$ 15.73% $539.85 Other -$ $0.00

TOTAL INDIRECT COSTS: $3,397.99

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Other 180 Other Refugee Housing/Rent $1,250.00 1 Other $225,000.00 $0.00

TOTAL CLIENT DIRECT SERVICES: $225,000.00

8. INDIRECT COSTS

If there are no Indirect Costs, please provide an explanation/details in this box

9. CLIENT DIRECT SERVICES/VOUCHERS

Total Cost

Personnel $15,397.10

ERE $4,512.89

Professional & Outside Services $0.00 Travel $0.00 Space $1,353.65

Equipment $0.00

Materials & Supplies $0.00 Operating Services $338.37

Indirect Costs $3,397.99

Client Direct Services/Vouchers $225,000.00

TOTAL COSTS: $250,000.00

Revenue: Total Cost

ADES Refugee Program $250,000.00

TOTAL REVENUE: $250,000.00

Budget Check:

Total Allocation $250,000.00

Total Revenue ADES Cost $250,000.00 (Should equal zero) $0.00

Funding: RSS Agency: International Rescue Committee (Tucson)

Service: RRP-Case Coordination Contract #: CTR078964 Total Allocation: $400,000.00 Contract Period: 10/21/2025-09/30/2026

Agency UEI#:

Voucher (Y/N): No No Client Direct Svcs eligible (Y/N):

Indirect Cost Eligible (dropdown) Cost Category (dropdown) FTE Level Position Title

Total Salary for the Contract Period per FTE ERE Rate

% Billed to this Contract Personnel Subtotal

Employee Related Expenses Subtotal Total Cost

Yes Employment 1 ECM Program Manager $75,000.00 29.31% 36.00% $27,000.00 $7,913.70 $34,913.70 Yes Case Management 1 Casework Coordinator $46,475.00 29.31% 100.00% $46,475.00 $13,621.82 $60,096.82 Yes Case Management 1 Caseworker $39,325.00 29.31% 100.00% $39,325.00 $11,526.16 $50,851.16 Yes Case Management 1 Casework Supervisor $50,700.00 29.31% 25.00% $12,675.00 $3,715.04 $16,390.04 Yes Case Management 1 Benefits Coordinator $50,700.00 29.31% 10.00% $5,070.00 $1,486.02 $6,556.02 Yes Case Management 1 Housing Supervisor $50,700.00 29.31% 75.00% $38,025.00 $11,145.13 $49,170.13 Yes Case Management 1 Clinical Manager $82,056.00 29.31% 12.00% $9,846.72 $2,886.07 $12,732.79 Yes Admin 1 Technical Assistance $90,948.00 29.31% 1.00% $909.48 $266.57 $1,176.05 Yes Admin 0.34 Development Director $94,824.00 29.31% 7.48% $2,411.30 $706.75 $3,118.05 Yes Admin 0.34 Deputy Director for Operations $96,420.00 29.31% 7.48% $2,451.88 $718.65 $3,170.53 Yes Admin 0.34 Senior Community Engagement & Advocacy Mgr $81,168.00 29.31% 7.48% $2,064.03 $604.97 $2,669.00 Yes Admin 0.34 Grants Manager $69,600.00 29.31% 7.48% $1,769.87 $518.75 $2,288.62 Yes Admin 0.34 HR Manager $71,052.00 29.31% 7.48% $1,806.79 $529.57 $2,336.36 Yes Admin 0.34 Sr. Budget Manager $78,288.00 29.31% 7.48% $1,990.80 $583.50 $2,574.30 Yes Admin 0.34 Development Manager $69,612.00 29.31% 7.48% $1,770.18 $518.84 $2,289.01 Yes Admin 1.36 Finance Specialists $44,100.00 29.31% 7.48% $4,485.71 $1,314.76 $5,800.47 Yes Admin 0.34 Compliance Officer $87,000.00 29.31% 7.48% $2,212.34 $648.44 $2,860.77 Yes Admin 1 HR Coordinator $50,952.00 29.31% 7.48% $3,810.79 $1,116.94 $4,927.73 Yes Admin 1 Admin Assistant $35,628.00 29.31% 7.48% $2,664.68 $781.02 $3,445.69 Yes Admin 1 Development Coordinator $50,952.00 29.31% 7.48% $3,810.79 $1,116.94 $4,927.73 Yes Admin 1 Operations Coordinator $54,900.00 29.31% 7.48% $4,106.06 $1,203.49 $5,309.55 Yes Case Management 1.00 Deputy Director of Programs $97,440.00 29.31% 7.48% $7,287.70 $2,136.02 $9,423.72 Yes Admin 29.31% 7.48% $0.00 $0.00 $0.00

TOTAL PERSONNEL & ERE: $221,969.10 $65,059.14 $287,028.24

Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 100% Other Interpretation Services $2,140.44 12 Month $25,685.28 $0.00 $0.00 $0.00 $0.00

ATTACHMENT

ITEMIZED SERVICE BUDGET

1. PERSONNEL & ERE

2. PROFESSIONAL AND OUTSIDE SERVICES

$0.00 $0.00 $0.00 $0.00 $0.00

TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $25,685.28

Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 166.121 Mile Local staff travel $0.70 12 Month $1,395.42

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

TOTAL TRAVEL: $1,395.42

Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 7.48% Other Facilities Rental $20,264.29 12 Month $18,187.20

Yes Admin 7.48% Other Facilities Security $1,890.00 12 Month $1,696.28

Yes Admin 7.48% Other Facility Maintenance $400.00 12 Month $359.00 Yes Admin 7.48% Other Storage Fees $160.00 12 Month $143.60 Yes Case Management 7.48% Other Phone $305.00 12 Month $273.74 Yes Case Management 100.00% Other Employee Cell $90.00 12 Month $1,080.00 Yes Case Management 7.48% Other Internet Connection $408.00 12 Month $366.18 Yes Admin 7.48% Other Postage, Courier and Delivery $200.00 12 Month $179.50

4. SPACE

3. TRAVEL

TOTAL SPACE: $22,285.49

(dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

TOTAL EQUIPMENT: $0.00

Indirect Cost Eligible (dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

TOTAL MATERIALS AND SUPPLIES: $0.00

6. MATERIALS AND SUPPLIES

7. OPERATING SERVICES

5. EQUIPMENT

(dropdown) Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Admin 7.48% Other Office Supplies $2,377.60 12 Month $2,133.90 Yes Admin 7.48% Other <5k It Equipment $255.00 12 Month $228.86 Yes Admin 7.48% Other Software Agreements & Maintenance $4,000.00 12 Month $3,590.00 Yes Admin 7.48% Other Printing $127.50 12 Month $114.43 Yes Admin 7.48% Other Dues and Registrations $42.84 12 Month $38.45 Yes Admin 7.48% Other Recruitment $42.84 12 Month $38.45 Yes Admin 7.48% Other Employee Background Checks $25.50 12 Month $22.89 Yes Admin 7.48% Other General Insurance $2,550.00 12 Month $2,288.63 Yes Admin 7.48% Other Depreciation $871.36 12 Month $782.05

TOTAL OPERATING SERVICES: $9,237.64

Cost Category Total costs eligible for

Indirects Indirect % Total Cost Not Applicable -$ $0.00 Case Management 252,208.50$ 15.73% $39,672.40 Employment 34,913.70$ 15.73% $5,491.93 Admin 58,509.88$ 15.73% $9,203.60 Other -$ $0.00

TOTAL INDIRECT COSTS: $54,367.93

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit Number of reoccurrences Rate of reoccurrence

(dropdown) Total Cost

8. INDIRECT COSTS

If there are no Indirect Costs, please provide an explanation/details in this box

9. CLIENT DIRECT SERVICES/VOUCHERS

TOTAL CLIENT DIRECT SERVICES: $0.00

Total Cost

Personnel $221,969.10

ERE $65,059.14

Professional & Outside Services $25,685.28 Travel $1,395.42 Space $22,285.49

Equipment $0.00

Materials & Supplies $0.00 Operating Services $9,237.64

Indirect Costs $54,367.93

Client Direct Services/Vouchers $0.00

TOTAL COSTS: $400,000.00

Revenue: Total Cost

ADES Refugee Program $400,000.00

TOTAL REVENUE: $400,000.00

Budget Check:

Total Allocation $400,000.00

Total Revenue ADES Cost $400,000.00 (Should equal zero) $0.00