CTR078963_Contract_Amendment_1.pdf

CONTRACT AMENDMENT

Arizona Department of Economic Security

1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007

CONTRACT NUMBER: AMENDMENT NUMBER:

CTR078963 One (1)

DESCRIPTION/ LABEL: Refugee Program – Case Coordination

CONTRACTOR NAME: International Rescue Committee Inc. - Phoenix

THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:

1. In accordance with the Uniform Terms and Conditions, Section 5, Contract Changes, the Scope of Work is being revised as follows:

• Scope of Work, Section 7. Case Coordination Services, Section 7.10, Housing, Subsection 7.10.2.1, is being added as follows:

7.10.2.1 The Contractor may allocate up to ten percent (10%) of the total cost associated with the Housing Coordinator's expenses under the Housing Support funds as an administrative cost.

All remaining salary, fringe benefits, and associated costs for this position must be charged to the RSS administrative funds under this contract.

• Scope of Work, Section 5, General Requirements, Section 5.11, Subsection 5.11.11, is being revised and replaced as follows:

5.11.11 Staffing structure: Maintain an organizational structure that ensures effective oversight, coordination, and delivery of all services under this contract. The staffing structure must include key personnel with clear roles, responsibilities, personal qualifications to support program implementation and meet performance expectations. The Contractor must maintain adequate staffing levels and submit a detailed staffing plan within forty-five (45) days of contract execution, including an organization chart, staff roles, and the percentage of time allocated to this program. A minimum of sixty percent (60%) of the total program funding must be allocated exclusively to direct services staffing, thereby ensuring that the majority of program resources are dedicated to client-facing service delivery.

2. In accordance with the Special Terms and Conditions, Section 28, Levels of Service, the purpose of this amendment is to add the initial Itemized Service Budgets for the period of October 21, 2025 through September 30, 2026. The funding allocations are as follows:

• The Refugee Housing total reimbursement ceiling is $437,500.00.

• The Case Coordination total reimbursement ceiling is $700,000.00.

The Itemized Service Budgets are attached as part of this amendment.

ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED

ACKNOWLEDGEMENT AND AUTHORIZATION

This Amendment shall be fully executed by means of electronic approval in APP.

Funding: State Agency: International Rescue Committee (Phoenix)

Service: RRP-Housing Contract #: CTR078963 Total Allocation: $437,500.00 Contract Period: 10/21/2025-09/30/2026

Agency UEI#:

Voucher (Y/N): No No Client Direct Svcs eligible (Y/N):

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) FTE Level Position Title Total Salary for the Contract Period per FTE ERE Rate

% Billed to this Contract Personnel Subtotal

Employee Related Expenses Subtotal Total Cost

Yes Case Management 1 Housing Program Manager $78,000.00 29.31% 30.88% $24,086.69 $7,059.81 $31,146.50 Yes Admin 0.66 Development Director $94,824.00 29.31% 0.33% $203.43 $59.63 $263.06 Yes Admin 0.66 Deputy Director for Operations $96,420.00 29.31% 0.33% $206.86 $60.63 $267.49 Yes Admin 0.66 Senior Community Engagement & Advocacy Mgr $81,168.00 29.31% 0.33% $174.14 $51.04 $225.17 Yes Admin 0.66 Grants Manager $69,600.00 29.31% 0.33% $149.32 $43.77 $193.08 Yes Admin 0.66 HR Manager $71,052.00 29.31% 0.33% $152.43 $44.68 $197.11 Yes Admin 0.66 Sr. Budget Manager $78,288.00 29.31% 0.33% $167.96 $49.23 $217.19 Yes Admin 0.66 Development Manager $69,612.00 29.31% 0.33% $149.34 $43.77 $193.12 Yes Admin 2.64 Finance Specialists $44,100.00 29.31% 0.33% $378.44 $110.92 $489.37 Yes Admin 0.66 Compliance Officer $87,000.00 29.31% 0.33% $186.65 $54.71 $241.35 Yes Admin 1 IT & Admin Coordinator $52,488.00 29.31% 0.33% $170.62 $50.01 $220.62 Yes Admin 1 Admin Assistant $36,972.00 29.31% 0.33% $120.18 $35.22 $155.40 Yes Admin 2 Supply Chain Coordinator $50,964.00 29.31% 0.33% $331.32 $97.11 $428.43 Yes Case Management 0.13 Special Projects Coordinator $52,788.00 29.31% 0.33% $22.31 $6.54 $28.84

TOTAL PERSONNEL & ERE: $26,499.68 $7,767.06 $34,266.74

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

ATTACHMENT

ITEMIZED SERVICE BUDGET

1. PERSONNEL & ERE

2. PROFESSIONAL AND OUTSIDE SERVICES

Revised 3.26.13

TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

TOTAL TRAVEL: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 0.33% Other Facilities Rental $45,493.00 12 Month $1,774.54 Yes Admin 0.33% Other Storage Fees $357.00 12 Month $13.93 Yes Admin 0.33% Other Phone $956.76 12 Month $37.32 Yes Case Management 100.00% Other Employee Cell Phone $30.00 12 Month $360.00 Yes Admin 0.33% Other Internet Connection $381.48 12 Month $14.88 Yes Admin 0.33% Other Postage, Courier & Delivery $510.00 12 Month $19.89

TOTAL SPACE: $2,220.56

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

4. SPACE

5. EQUIPMENT

3. TRAVEL

TOTAL EQUIPMENT: $0.00

(dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

TOTAL MATERIALS AND SUPPLIES: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Admin 0.33% Other Printing $153.00 12 Month $5.97 Yes Admin 0.33% Other Dues and Registrations $25.50 12 Month $0.99 Yes Admin 0.33% Other Recruitment $25.50 12 Month $0.99 Yes Admin 0.33% Other Employee Background Checks $25.50 12 Month $0.99 Yes Admin 0.33% Other General Insurance $3,570.00 12 Month $139.25 Yes Admin 0.33% Other Office Supplies $1,326.00 12 Month $51.72 Yes Admin 0.33% Other <5k Equipment $680.45 12 Month $26.54 $0.00 Yes Admin 0.33% Other Software Agreement and Maintenance $3,338.00 12 Month $130.20

6. MATERIALS AND SUPPLIES

7. OPERATING SERVICES

TOTAL OPERATING SERVICES: $356.68

Cost Category Total costs eligible for

Indirects Indirect % Total Cost Not Applicable -$ $0.00 Case Management 33,309.88$ 15.73% $5,239.64 Employment -$ $0.00 Admin 3,534.09$ 15.73% $555.91 Other -$ $0.00

TOTAL INDIRECT COSTS: $5,795.56

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Other 356 Other Refugee Housing/Rent $1,109.16 1 Other $394,860.47

TOTAL CLIENT DIRECT SERVICES: $394,860.47

Total Cost

Personnel $26,499.68

ERE $7,767.06

Professional & Outside Services $0.00 Travel $0.00 Space $2,220.56

Equipment $0.00

Materials & Supplies $0.00 Operating Services $356.68

Indirect Costs $5,795.56

Client Direct Services/Vouchers $394,860.47

TOTAL COSTS: $437,500.00

8. INDIRECT COSTS

If there are no Indirect Costs, please provide an explanation/details in this box

9. CLIENT DIRECT SERVICES/VOUCHERS

Revenue: Total Cost

ADES Refugee Program $437,500.00

TOTAL REVENUE: $437,500.00

Budget Check:

Total Allocation $437,500.00

Total Revenue ADES Cost $437,500.00 (Should equal zero) $0.00

Funding: RSS Agency: International Rescue Committee (Phoenix)

Service: RRP-Case Coordination Contract #: CTR078963 Total Allocation: $700,000.00 Contract Period: 10/21/2025-09/30/2026

Agency UEI#:

Voucher (Y/N): No No Client Direct Svcs eligible (Y/N):

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) FTE Level Position Title Total Salary for the Contract Period per FTE ERE Rate

% Billed to this Contract Personnel Subtotal

Employee Related Expenses Subtotal Total Cost

Yes Case Management 1 Program Manager $75,000.00 29.31% 30.00% $22,500.00 $6,594.75 $29,094.75 Yes Case Management 1 Casework Supervisor $56,826.00 29.31% 100.00% $56,826.00 $16,655.70 $73,481.70 Yes Case Management 1 Intake Coordinator $46,475.00 29.31% 100.00% $46,475.00 $13,621.82 $60,096.82 Yes Case Management 1 Caseworker $39,325.00 29.31% 100.00% $39,325.00 $11,526.16 $50,851.16 Yes Case Management 1 Caseworker $39,325.00 29.31% 100.00% $39,325.00 $11,526.16 $50,851.16 Yes Case Management 1 Caseworker $39,325.00 29.31% 100.00% $39,325.00 $11,526.16 $50,851.16 Yes Case Management 1 Deputy Director of Programs $103,200.00 29.31% 10.00% $10,320.00 $3,024.79 $13,344.79 Yes Case Management 1 Sr. Program Manager, Health Services $81,996.00 29.31% 10.00% $8,199.60 $2,403.30 $10,602.90 Yes Case Management 1 Interpreter Services Supervisor $61,992.00 29.31% 30.00% $18,597.60 $5,450.96 $24,048.56 Yes Admin 1 Technical Assistance $90,948.00 29.31% 2.00% $1,818.96 $533.14 $2,352.10 Yes Case Management 1 Housing Program Manager $78,000.00 29.31% 69.00% $53,820.00 $15,774.64 $69,594.64 Yes Admin 0.66 Development Director $94,824.00 29.31% 6.85% $4,288.64 $1,257.00 $5,545.64 Yes Admin 0.66 Deputy Director for Operations $96,420.00 29.31% 6.85% $4,360.82 $1,278.16 $5,638.98

Yes Admin 0.66 Senior Community Engagement & Advocacy Mgr $81,168.00 29.31% 6.85% $3,671.02 $1,075.97 $4,746.99 Yes Admin 0.66 Grants Manager $69,600.00 29.31% 6.85% $3,147.82 $922.63 $4,070.45 Yes Admin 0.66 HR Manager $71,052.00 29.31% 6.85% $3,213.49 $941.88 $4,155.37 Yes Admin 0.66 Sr. Budget Manager $78,288.00 29.31% 6.85% $3,540.76 $1,037.80 $4,578.56 Yes Admin 0.66 Development Manager $69,612.00 29.31% 6.85% $3,148.37 $922.79 $4,071.15 Yes Admin 2.64 Finance Specialists $44,100.00 29.31% 6.85% $7,978.11 $2,338.38 $10,316.49 Yes Admin 0.66 Compliance Officer $87,000.00 29.31% 6.85% $3,934.78 $1,153.28 $5,088.07 Yes Admin 1 IT & Admin Coordinator $52,488.00 29.31% 6.85% $3,596.81 $1,054.22 $4,651.03 Yes Admin 1 Admin Assistant $36,972.00 29.31% 6.85% $2,533.55 $742.58 $3,276.14 Yes Admin 2 Supply Chain Coordinator $50,964.00 29.31% 6.85% $6,984.75 $2,047.23 $9,031.98 Yes Case Management 0.13 Special Projects Coordinator $52,788.00 29.31% 6.85% $470.26 $137.83 $608.09

TOTAL PERSONNEL & ERE: $387,401.35 $113,547.33 $500,948.68

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 100% Other Interpretation Services $4,282.55 12 Month $51,390.64

ATTACHMENT

ITEMIZED SERVICE BUDGET

1. PERSONNEL & ERE

2. PROFESSIONAL AND OUTSIDE SERVICES

TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $51,390.64

(dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 473 Mile Local Staff Travel $0.70 12 Month $3,974.67

TOTAL TRAVEL: $3,974.67

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

Yes Case Management 6.85% Other Facilities Renta; $45,493.00 12 Month $37,409.61 Yes Admin 6.85% Other Storage Fees $357.00 12 Month $293.57 Yes Admin 6.85% Other Phone $956.76 12 Month $786.76 Yes Case Management 100% Other Employee Cell Phone $150.00 12 Month $1,800.00 Yes Admin 6.85% Other Internet Connection $381.48 12 Month $313.70 Yes Admin 6.85% Other Postage, Courier & Delivery $510.00 12 Month $419.38

4. SPACE

3. TRAVEL

TOTAL SPACE: $41,023.02

(dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

TOTAL EQUIPMENT: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00

TOTAL MATERIALS AND SUPPLIES: $0.00

Indirect Cost Eligible (dropdown)

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

5. EQUIPMENT

6. MATERIALS AND SUPPLIES

7. OPERATING SERVICES

Yes Admin 6.85% Other Office Supplies $1,326.00 12 Month $1,090.39 Yes Admin 6.85% Other <5k It Equipment $680.34 12 Month $559.45 Yes Admin 6.85% Other Software Agreements & Maintenance $3,338.00 12 Month $2,744.89 Yes Admin 6.85% Other Printing $153.00 12 Month $125.81 Yes Admin 6.85% Other Dues and Registrations $25.50 12 Month $20.97 Yes Admin 6.85% Other Recruitment $25.50 12 Month $20.97 Yes Admin 6.85% Other Employee Background Checks $25.50 12 Month $20.97 Yes Admin 6.85% Other General Insurance $3,570.00 12 Month $2,935.67

$0.00 $0.00

TOTAL OPERATING SERVICES: $7,519.12

Cost Category Total costs eligible for

Indirects Indirect % Total Cost Not Applicable -$ $0.00 Case Management 528,000.65$ 15.73% $83,054.50 Employment -$ $0.00 Admin 76,855.48$ 15.73% $12,089.37 Other -$ $0.00

TOTAL INDIRECT COSTS: $95,143.87

Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit

Number of reoccurrences

Rate of reoccurrence (dropdown) Total Cost

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

TOTAL CLIENT DIRECT SERVICES: $0.00

8. INDIRECT COSTS

If there are no Indirect Costs, please provide an explanation/details in this box

9. CLIENT DIRECT SERVICES/VOUCHERS

Total Cost

Personnel $387,401.35

ERE $113,547.33

Professional & Outside Services $51,390.64 Travel $3,974.67 Space $41,023.02

Equipment $0.00

Materials & Supplies $0.00 Operating Services $7,519.12

Indirect Costs $95,143.87

Client Direct Services/Vouchers $0.00

TOTAL COSTS: $700,000.00

Revenue: Total Cost

ADES Refugee Program $700,000.00

TOTAL REVENUE: $700,000.00

Budget Check:

Total Allocation $700,000.00

Total Revenue ADES Cost $700,000.00 (Should equal zero) $0.00