CTR078034_Contract_Amendment_1.pdf
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- Attached to
- Master Agreement AZ|CTR078034
- Contract number
- CTR078034
- Issued by
- Arizona
About this file
This document is a contract amendment between the Arizona Department of Economic Security and the International Rescue Committee, Inc. for the Refugee School Impact program. The amendment covers two geographic areas: Maricopa County and Pima County, with separate budgets for each county. The contract period runs from August 18, 2025, through September 30, 2026.
The contract provides funding for refugee education support services, with a total allocation of $578,924.41 for Maricopa County and $385,947.60 for Pima County. The budget covers various expense categories including personnel, professional services, travel, space, materials, and operating services. Key services include youth education coordination, translation and interpretation, staff travel, facility costs, and direct client services such as school supplies and educational materials. The contract includes an indirect cost rate of 15.73% for case management and administrative expenses. The funding will support activities like youth education programs, early childhood education, data support, and community engagement for refugee students.
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CONTRACT AMENDMENT
Arizona Department of Economic Security
1789 W Jefferson Street, Mail Drop 1541, Phoenix, AZ 85007
CONTRACT NUMBER: AMENDMENT NUMBER:
CTR078034 One (1)
DESCRIPTION/ LABEL: Refugee Program – Refugee School Impact
CONTRACTOR NAME: International Rescue Committee, Inc.
THE ABOVE REFERENCED CONTRACT IS HEREBY MODIFIED AS FOLLOWS:
In accordance with the Special Terms and Conditions, Section 27, Levels of Service, the purpose of this amendment is to revise and replace the Itemized Service Budget for the period of August 18, 2025 through September 30, 2026.
The Funding allocations are as follows:
a) The Refugee School Impact reimbursement ceiling for Maricopa County is $578,924.41.
b) The Refugee School Impact reimbursement ceiling for Pima County is $385,947.60.
The Itemized Service Budgets are attached as part of this amendment.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS REMAIN UNCHANGED
ACKNOWLEDGEMENT AND AUTHORIZATION
This Amendment shall be fully executed by means of electronic approval in APP.
Service: Refugee School Impact
CTR078034
Total Allocation:
$578,924.41
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) FTE Level Position Title Total Salary for the Contract Period per FTE ERE Rate
% Billed to this Contract Personnel Subtotal
Employee Related
Expenses Subtotal Total Cost
Yes Admin 1.00 Deputy Director of Programs $120,162.00 29.31% 3% $3,604.86 $1,056.58 $4,661.44 Yes Case Management 1.00 Youth Education Manager $80,010.00 29.31% 70% $56,007.00 $16,415.65 $72,422.65 Yes Case Management 1.00 Youth Education Coordinator $58,562.00 29.31% 100% $58,562.00 $17,164.52 $75,726.52 Yes Case Management 1.00 School Liaison $45,864.00 29.31% 100% $45,864.00 $13,442.74 $59,306.74 Yes Case Management 1.00 Youth Program Specialist $45,864.00 29.31% 100% $45,864.00 $13,442.74 $59,306.74 Yes Case Management 1.00 Early Childhood Education Coordinator $58,562.00 29.31% 75% $43,921.50 $12,873.39 $56,794.89 Yes Admin 1.00 Youth Data Support Specialist $45,864.00 29.31% 50% $22,932.00 $6,721.37 $29,653.37 Yes Admin 0.66 Development Director $110,628.00 29.31% 5.2% $3,827.50 $1,121.84 $4,949.33 Yes Admin 0.66 Deputy Director for Operations $112,490.00 29.31% 5.2% $3,891.92 $1,140.72 $5,032.64 Yes Admin 0.66 Senior Community Engagement & Advocacy Mgr $94,696.00 29.31% 5.2% $3,276.28 $960.28 $4,236.56 Yes Admin 0.66 Grants Manager $81,200.00 29.31% 5.2% $2,809.35 $823.42 $3,632.77 Yes Admin 0.66 HR Manager $82,894.00 29.31% 5.2% $2,867.96 $840.60 $3,708.56 Yes Admin 0.66 Sr. Budget Manager $91,336.00 29.31% 5.2% $3,160.03 $926.21 $4,086.24 Yes Admin 0.66 Development Manager $81,214.00 29.31% 5.2% $2,809.83 $823.56 $3,633.40 Yes Admin 2.64 Finance Specialists $51,450.00 29.31% 5.2% $7,120.25 $2,086.94 $9,207.19 Yes Admin 0.66 Compliance Officer $101,500.00 29.31% 5.2% $3,511.69 $1,029.28 $4,540.96 Yes Admin 1.00 IT & Admin Coordinator $61,236.00 29.31% 5.2% $3,210.06 $940.87 $4,150.92 Yes Admin 1.00 Admin Assistant $43,134.00 29.31% 5.2% $2,261.13 $662.74 $2,923.87 Yes Admin 2.00 Supply Chain Coordinator $59,458.00 29.31% 5.2% $6,233.70 $1,827.10 $8,060.80
TOTAL PERSONNEL & ERE: $321,735.05 $94,300.54 $416,035.59
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 39 Hour Translation & Interpretation $50.00 14 Month $27,300.00
Yes Case Management 1 Other Field Trip $700.00 1 Other $700.00
Contract Period: August 18, 2025 - September 30, 2026
Contractor: International Rescue Committee, Inc.
ITEMIZED SERVICE BUDGET
1. PERSONNEL & ERE
2. PROFESSIONAL AND OUTSIDE SERVICES
Geographic Area: Maricopa County
$28,000.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management $339.55 Mile Local Staff Travel $0.7 $14.0 Month $3,184.95
TOTAL TRAVEL: $3,184.95
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Admin 5.2% Other Facilities Rental $45,493.00 14 Month $33,387.07
Yes Admin 5.2% Other Storage Fees $357.00 14 Month $262.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES:
3. TRAVEL
4. SPACE
TOTAL SPACE: $33,649.07
(dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
TOTAL EQUIPMENT: $0.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 100% Other Program Supplies & Education Materials $250.00 14 Month $3,500.00
5. EQUIPMENT
6. MATERIALS AND SUPPLIES
TOTAL MATERIALS AND SUPPLIES: $3,500.00
(dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Admin 5.2% Other Phone $956.76 14 Month $702.16
Yes Admin 100% Other Employee Cell Phone (9) $91.04 14 Month $1,274.56
Yes Admin 5.2% Other Internet Connection $381.48 14 Month $279.97
Yes Admin 5.2% Other Postage, Courier & Delivery $510.00 14 Month $374.29
Yes Admin 5.2% Other Office Supplies $1,326.00 14 Month $973.14
Yes Admin 5.2% Other <$5k It Equipment $680.34 14 Month $499.30
Yes Admin 5.2% Other Software Agreements & Maintenance $3,338.00 14 Month $2,449.74
Yes Admin 5.2% Other Vehicle Insurance $4,419.66 14 Month $3,243.57
Yes Admin 5.2% Other Printing $153.00 14 Month $112.29
Yes Admin 5.2% Other Dues & Registrations $25.50 14 Month $18.71 Yes Admin 5.2% Other Recuritment $25.50 14 Month $18.71 Yes Admin 5.2% Other Employee Background Checks $25.50 14 Month $18.71 Yes Admin 5.2% Other General Insurance $3,570.00 14 Month $2,620.00 Yes Admin 100.00% Other Staff Training $500.00 1 Other $500.00
TOTAL OPERATING SERVICES: $13,085.15
Cost Category Total costs eligible for Indirects Indirect % Total Cost
Not Applicable -$ $0.00
Case Management 358,242.49$ 15.73% $56,351.54
Employment -$ $0.00
Admin 139,212.28$ 15.73% $21,898.09
Other -$ $0.00
TOTAL INDIRECT COSTS: $78,249.64
9. CLIENT DIRECT SERVICES/VOUCHERS
7. OPERATING SERVICES
8. INDIRECT COSTS
If there are no Indirect Costs, please provide an explanation/details in this box
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Other 20 Other Education Materials School Supplies (Ex.
Backpacks) $10.00 14 Month $2,800.00
Other 15 Other Bus Passes $2.00 14 Month $420.00
TOTAL CLIENT DIRECT SERVICES: $3,220.00
Total Cost
Personnel $321,735.05
ERE $94,300.54
Professional & Outside Services $28,000.00
Travel $3,184.95
Space $33,649.07
Equipment $0.00
Materials & Supplies $3,500.00
Operating Services $13,085.15
Indirect Costs $78,249.64
Client Direct Services/Vouchers $3,220.00
TOTAL COSTS: $578,924.41
Service: Refugee School Impact
CTR078034
Total Allocation: $385,947.60
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) FTE Level Position Title Total Salary for the Contract Period per FTE ERE Rate
% Billed to this Contract Personnel Subtotal
Employee Related
Expenses Subtotal Total Cost
Yes Admin 1.00 Deputy Director of Programs $120,162.00 29.31% 2% $2,403.24 $704.39 $3,107.63 Yes Case Management 1.00 Youth Education Manager $80,010.00 29.31% 30% $24,003.00 $7,035.28 $31,038.28 Yes Case Management 1.00 Youth Education Coordinator $51,350.00 29.31% 100% $51,350.00 $15,050.69 $66,400.69 Yes Case Management 1.00 Education Specialist $45,864.00 29.31% 100% $45,864.00 $13,442.74 $59,306.74 Yes Case Management 1.00 Early Childhood Education Coordinator $58,562.00 29.31% 25% $14,640.50 $4,291.13 $18,931.63 Yes Case Management 1.00 Youth Data Support Specialist $45,864.00 29.31% 50% $22,932.00 $6,721.37 $29,653.37 Yes Admin 0.34 Development Director $110,628.00 29.31% 6.4% $2,405.70 $705.11 $3,110.81 Yes Admin 0.34 Deputy Director for Operations $112,490.00 29.31% 6.4% $2,446.19 $716.98 $3,163.17 Yes Admin 0.34 Senior Community Engagement & Advocacy Mgr $94,696.00 29.31% 6.4% $2,059.24 $603.56 $2,662.81 Yes Admin 0.34 Grants Manager $81,200.00 29.31% 6.4% $1,765.76 $517.54 $2,283.31 Yes Admin 0.34 HR Manager $82,894.00 29.31% 6.4% $1,802.60 $528.34 $2,330.94 Yes Admin 0.34 Sr. Budget Manager $91,336.00 29.31% 6.4% $1,986.18 $582.15 $2,568.33 Yes Admin 0.34 Development Manager $81,214.00 29.31% 6.4% $1,766.07 $517.63 $2,283.70 Yes Admin 1.36 Finance Specialists $51,450.00 29.31% 6.4% $4,475.29 $1,311.71 $5,787.00 Yes Admin 0.34 Compliance Officer $101,500.00 29.31% 6.4% $2,207.20 $646.93 $2,854.13 Yes Admin 1.00 HR Coordinator $59,444.00 29.31% 6.4% $3,801.94 $1,114.35 $4,916.29 Yes Admin 1.00 Admin Assistant $41,566.00 29.31% 6.4% $2,658.49 $779.20 $3,437.70 Yes Admin 1.00 Development Coordinator $59,444.00 29.31% 6.4% $3,801.94 $1,114.35 $4,916.29 Yes Admin 1.00 Operations Coordinator $64,050.00 29.31% 6.4% $4,096.53 $1,200.69 $5,297.22 Yes Admin 1.00 Deputy Director of Programs $113,680.00 29.31% 6.4% $7,270.78 $2,131.07 $9,401.85
TOTAL PERSONNEL & ERE: $203,736.65 $59,715.21 $263,451.87
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 50 Hour Translation and Interpretation $25.00 14 Month $17,500.00
2. PROFESSIONAL AND OUTSIDE SERVICES
ITEMIZED SERVICE BUDGET
1. PERSONNEL & ERE
Contractor: International Rescue Committee, Inc.
Geographic Area: Pima County
Contract Period: August 18, 2025 - September 30, 2026
TOTAL PROFESSIONAL AND OUTSIDE SERVICES: $17,500.00
(dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 1453.452 Mile Local Staff Travel $0.67 14 Month $13,633.38
TOTAL TRAVEL: $13,633.38
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Admin 6.4% Other Facilities Rental $20,264.29 14 Month $18,144.98
Yes Admin 6.4% Other Facilities Security $1,890.00 14 Month $1,692.34
Yes Admin 6.4% Other Facilities Maintenance $400.00 14 Month $358.17
Yes Admin 6.4% Other Storage Fees $160.00 14 Month $143.27
TOTAL SPACE: $20,338.75
3. TRAVEL
4. SPACE
5. EQUIPMENT
(dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
TOTAL EQUIPMENT: $0.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Case Management 100.00% Other Program Supplies & Educational Materials $300.00 14 Month $4,200.00
TOTAL MATERIALS AND SUPPLIES: $4,200.00
Indirect Cost Eligible (dropdown)
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Yes Admin 6.4% Other Phone $305.00 14 Month $273.10
Yes Admin 100.00% Other Employee Cell Phones $68.28 14 Month $955.92
Yes Admin 6.4% Other Internet Connection $408.00 14 Month $365.33
Yes Admin 6.4% Other Postage, Courier & Delivery $200.00 14 Month $179.08
6. MATERIALS AND SUPPLIES
7. OPERATING SERVICES
Yes Admin 6.4% Other Office Supplies $2,377.60 14 Month $2,128.94
Yes Admin 6.4% Other <$5k It Equipment $255.00 14 Month $228.33
Yes Admin 6.4% Other Software Agreements & Maintenance $4,000.00 14 Month $3,581.67
Yes Admin 6.4% Other Vehicle Insurance $510.00 14 Month $456.66
Yes Admin 6.4% Other Depreciation- Office Furniture/ Equipment $871.36 14 Month $780.23 Yes Admin 6.4% Other Printing $127.50 14 Month $114.17 Yes Admin 6.4% Other Dues and Registrations $42.84 14 Month $38.36 Yes Admin 6.4% Other Recruitment $42.84 14 Month $38.36 Yes Admin 6.4% Other Employee Background Check $25.50 14 Month $22.83 Yes Admin 6.4% Other General Insurance $2,550.00 14 Month $2,283.31 Yes Admin 100.00% Other Staff Training&Education $500.00 1 Other $500.00
TOTAL OPERATING SERVICES: $11,946.30
Cost Category Total costs eligible for Indirects Indirect % Total Cost
Not Applicable -$ $0.00
Case Management 240,664.08$ 15.73% $37,856.46
Employment -$ $0.00
Admin 90,406.22$ 15.73% $14,220.84
Other -$ $0.00
TOTAL INDIRECT COSTS: $52,077.30
Cost Category (dropdown) Total Units Unit (dropdown) Unit description Rate per Unit
Number of reoccurrences
Rate of reoccurrence (dropdown) Total Cost
Other 20 Other Education Materials School Supplies (Ex.
Backpacks) $10.00 14 Month $2,800.00
TOTAL CLIENT DIRECT SERVICES: $2,800.00
9. CLIENT DIRECT SERVICES/VOUCHERS
8. INDIRECT COSTS
If there are no Indirect Costs, please provide an explanation/details in this box
Total Cost
Personnel $203,736.65
ERE $59,715.21
Professional & Outside Services $17,500.00
Travel $13,633.38
Space $20,338.75
Equipment $0.00
Materials & Supplies $4,200.00
Operating Services $11,946.30
Indirect Costs $52,077.30
Client Direct Services/Vouchers $2,800.00
TOTAL COSTS: $385,947.60
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