CTR077499_Post_Award_Documents.pdf
PDF 248 KB Posted
- Attached to
- Master Agreement AZ|CTR077499
- Contract number
- CTR077499
- Issued by
- Arizona
About this file
This document is a Post Award Agenda for an Acquisition and Relocation Services On Call contract issued by the Arizona Department of Transportation (ADOT). The meeting involves multiple contract numbers (CTR077497, CTR077498, CTR077499, and CTR077501) and includes participants from ADOT Procurement, ADOT Right of Way (ROW), Procurement Compliance, and external vendors such as Artisan Right of Way Agency LLC, Acquisition Sciences Ltd, Consultant Engineering Inc, and Tierra Right of Way Service Ltd.
The post-award meeting agenda covers critical contract elements including contract deliverables, special terms and conditions, federal provisions, pricing, and vendor performance reporting. Key discussion topics include scope of work, reporting requirements, contract terms, eligible agencies, ordering processes, invoicing and payment requirements, insurance requirements, and federal reporting obligations like DBE (Disadvantaged Business Enterprise) and OJT (On-the-Job Training) reporting through the DOORS system. The meeting is scheduled for July 21, 2025, at 11:00 am and will be conducted virtually via Google Meets, with representatives from multiple organizations in attendance to review and align on contract implementation and compliance.
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Text version
Post Award Agenda
Acquisition and Relocation Services On Call CTR077497, CTR077498, CTR077499 and CTR077501
Rev. 03/2025
Date: July 21, 2025 Time: 11:00am – 11:30am Location: Google Meets Attendees: See attendance sheet
AGENDA TOPICS
Welcome/ Introduction Brenden
1. Primary Points of Contact
Procurement Officer Department Representative(s), Project Manager, Financial Supplier(s) See attendance sheet
2. Contract Deliverables
Scope of Work Reporting – Exhibits
3. Special Terms and Conditions
Contract Term Eligible Agencies Ordering Review of Contractor’s Work Invoicing & Payment Requirements Price Increase Requests Insurance Requirements Usage Report Requirements Key Personnel Subcontractors License Requirements Task Assignments
4. Federal Provisions
Reporting Requirements – DBE & OJT Online Reporting System (DOORS) Inclusion of provisions in Subcontractor agreements (Federal Provisions; Title VI Appendix
A & E).
Entry and acknowledgement of payments in DOORS.
Submittal of Certified DBE Subcontractor changes.
Post Award Agenda
Acquisition and Relocation Services On Call CTR077497, CTR077498, CTR077499 and CTR077501
5. Pricing
6. Vendor Performance Reports
OPEN DISCUSSION/ROUNDTABLE
ACTION ITEMS
DESCRIPTION PERSON
RESPONSIBLE
DEADLINE
POST AWARD MEETING
BPM006797 / Acquisition and Relocation Services On Call July 21, 2025 • 11:00 am MST Google Meets
Completion of this sign-in sheet is completely voluntary and helps the project team keep an accurate record of meeting attendees.
Under state law, any identifying information provided below will become part of the public record and, as such, must be released to any individual upon request. Please print clearly.
NAME ORGANIZATION PHONE EMAIL
SIGNATURE
For virtual (present/not present)
Bambi Brenden ADOT Procurement 602-712-4294 bbrenden@azdot.gov Present
David Edwards ADOT ROW 602-712-8803 dedwards2@azdot.gov Present
Sandy Ojeda ADOT ROW 602-712-7142 Sojeda2@azdot.gov Present
Carolyn Stocker ADOT ROW 602-712-8796 cstocker@azdot.gov Present
Esther Valencia ADOT ROW 602-712-8793 evalencia@azdot.gov Not Present
Sonia Munoz ADOT ROW 602-712-7515 smunoz@azdot.gov Present
Robyn Caillouette ADOT Procurement Compliance 602-712-7466 rcaillouette@azdot.gov Not Present
Gloria Paul ADOT Procurement Compliance 602-712-8584 gpaul@azdot.gov Present
Alyssa Strong Artisan Right of Way Agency LLC 480-823-5558 Artisanrightofway@gmail.com Present
Beverly Francy Acquisition Sciences Ltd 602-234-1000 beverlyf@acqsl.com Present
Clark Hochstein Consultant Engineering Inc 480-201-8646 chochstein@cei-az.com Present
Corey Long Tierra Right of Way Service Ltd
602-282-0000 x3050 clong@tierra-row.com Present
Felicia Lehman Tierra Right of Way Service Ltd 520-319-2106 flehman@tierra-row.com Present
Karen Barnabas Tierra Right of Way Service Ltd 602-282-0000 kbarnabas@tierra-row.com Not Present
Stephanie Tellier Acquisition Sciences Ltd 818-399-4875 stephaniet@acqsl.com Present
| Post Award Agenda |
| Date: July 21, 2025 |
| Time: 11:00am – 11:30am |
DESCRIPTION
Meeting Sign-In Sheet - Post Award
File details come from the government source that posted it. Updated .