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Instructions (READ FIRST) Instructions for the Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles attachment:
The Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles is made up of the following sections: General Information, OEM Parts, OEM Labor and Repair and Labor and Repair with non-OEM parts awhich coincide with the tabs listed below. All Contractors placing a Bid Submittal shall at a minimum Complete the General Information Tab and any and all tabs for the categories being offered. Extended Amounts for each evaluation section must be entered into the items tab in the Arizona Procurement Portal.
| Category One: OEM Parts |
| Category Two: OEM Labor and Repair |
| Category Three: Labor and Repair with non-OEM parts |
General Information
| Offer Response Form for Automotive Parts and Repair for Mediun and Heavy Duty Equipment |
| Automotive Parts and Repair for Medium and Heavy Duty Equipment - BPM006654 |
General Information
Instructions: The Contractor shall complete the sections of the General Information tab below to include 1.1 thru 1.8 to be considered for an award per section 4 of the Scope of Work.
| 1.1 The Contractor may provide goods/services described in any or all of the categories listed below. The Contractor shall indicate the categories with an (X) that are being offered: | |
| x | Category One: OEM Parts |
| x | Category Two: OEM Labor and Repair |
| x | Category Three: Vehicle Labor and Repair with non-OEM parts |
| 1.2 If offering category One and/or Two, complete the following: | | |
| Are you a current authorized dealer? | Are you an authorized distributer? | What Manufacturer are you offering? |
| Yes | Yes | Cummins |
| Yes | Yes | Bluebird Bus |
| 1.3 If offering category Two and/or Three, provide the following information for all repair locations: | | |
| Name of Contractor | Physical Address | Additional Information |
| Canyon State Bus Sales | 5600 W Claremonth St Glendale AZ 85301 | Mobile service at customer locations avaiable as well |
| 1.4 Does the Contractor offer statewide coverage for categories two and/or three, OEM Labor and Repair and Automotive Labor and repair with non-OEM parts | |
| x | Yes |
| No |
| 1.5 If the contractor offers coverage area for categories two and/or three, OEM Labor and Repair and Automotive Labor and repair with non-OEM parts by county, they may indicate with an (X) next to the applicable counties | |
| x | Apache |
| x | Cochise |
| x | Coconino |
| x | Gila |
| x | Graham |
| x | Greenlee |
| x | La Paz |
| x | Maricopa |
| x | Mohave |
| x | Navajo |
| x | Pima |
| x | Pinal |
| x | Santa Cruz |
| x | Yavapai |
| x | Yuma |
| x | (X) Statewide Coverage |
| 1.6 Does the Contractor offer Towing service? If yes, note towing charges for the service area indicated. (Paragraph 4.2.10 and 4.3.9 in the Scope of Work) | |
| x | Yes |
| No |
Towing Flat Rate fee for the first 30 miles Towing Flat Rate fee for Increments of 15 Miles thereafter
| Notes | | |
| N/A | N/A | $183 per hour. No flat rate. |
| 1.7 The Offeror must explain their minimum warranties that are included for all products and repairs per paragraph 5.2 of the Scope of Work for all three categories: |
| 90 days minimum warranty on all labor. Component warranty would match the manufacturer's warranty with a minimum of 90 days guaranteed by Canyon State Bus Sales. |
| 1.8 The Offeror must list any Purchasing Card surcharges associated with payment of parts or services by the agency (Paragraph 5.3 in the Scope of Work). |
| 4% Card Fee |
1. OEM Parts
| Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles |
| Automotive Parts and Repair of Medium and Heavy Duty Vehicles - BPM006654 |
Pricing for OEM Parts
Instructions: The Contractor shall complete the sections of the OEM Parts tab below to include 2.1 thru 2.7 to be considered for an award for this category per section 4.1 of the Scope of Work.
2.1 Category 1, OEM Parts Pricing:The Contractor shall provide pricing structures for any and all manufacture parts list being offered in accordance to section 4.1 of the specification. Additionally the Contractor shall provide evaluation pricing in the table below labeled Evaluation Pricing. The Contractor shall enter the total extended amount in RED below to Line #1 in APP under the line items tab.
| Class/Items/Tier/Level | Minimum Percentage (%) Off Discount |
| Blue Bird Bus | 5% off Trade |
| Cummins | 5% off Trade |
| Microbird | 5% off Trade |
| Evalaution Pricing: The contractor shall provide pricing for the listed evaluation parts. The pricing provided for the evaluation parts will be used in evaluation. | | | |
| Evaluation Parts | Estimated Annual Quantity | Price Per Each $ | Extended $ (Price X QTY) |
| Air filter for 2012 Navistar 4300 or equilivent | 12 | 122.12 | $ 1,465.44 |
| Oil filter for 2018 Freightliner 114D or equilivent | 12 | 16.12 | $ 193.44 |
| Total amount to be entered into Line #1 in the APP Line Items tab | |
| $ 1,658.88 |
| 2.2 Delivery for category one, OEM Parts (Paragraph 4.1.4 in the Scope of Work) Indicate with an (X), the counties that delivery of parts is available and the applicable charges associated with: | | |
| | Charges if Applicable |
| x | Apache | pass through on freight charges |
| x | Cochise | pass through on freight charges |
| x | Coconino | pass through on freight charges |
| x | Gila | pass through on freight charges |
| x | Graham | pass through on freight charges |
| x | Greenlee | pass through on freight charges |
| x | La Paz | pass through on freight charges |
| x | Maricopa | |
| x | Mohave | pass through on freight charges |
| x | Navajo | pass through on freight charges |
| x | Pima | pass through on freight charges |
| x | Pinal | pass through on freight charges |
| x | Santa Cruz | pass through on freight charges |
| x | Yavapai | pass through on freight charges |
| x | Yuma | pass through on freight charges |
| x | (X) here for all of the above Counties | |
2.3 The contractor may add any additional information regarding delivery of OEM parts:
| 2.4 Is there a cut-off time for same day delivery? | | 2.5 If yes, indicate the cut-off time | |
| x | Yes | | AM |
| No | 12:00 | PM |
| 2.6 Restocking Fees for category one, OEM Parts (Paragraph 4.1.3.4 in the Scope of Work) Indicate any applicable charges: | | | |
| Restocking fees for Special Order Parts ($) | Restocking fees for non-special order parts ($) | | |
| Restocking fees for Obsolete Parts returns ($) | Notes: i.e. Time from delivery restrictions ($) | | |
| 15% of purchase price | 15% of purchase price | N/A | 6 months |
| 2.7 Core Charge for category one, OEM Parts (Paragraph 4.1.3.3 in the Scope of Work). Indicate if there is a Core charge program. Explain requirements and if any timeframes apply. |
| Core charges will be added at time of purchase, 6 month window to return core for full credit. |
2. OEM Labor and Repair
| Offer Response Form for Automotive Parts and Repair of Medium and Heavy Duty Vehicles |
| Automotive Parts and Repair of Medium and Heavy Duty Vehiclest - BPM006654 |
Labor for OEM Repair
Instructions: The Contractor shall complete the sections of the OEM Labor and Repair tab below to include 3.1 thru 3.6 to be considered for an award for this category per section 4.2 of the Scope of Work.
3.1 OEM Labor Rates: For category 2, the Contractor shall provide labor rates for any labor levels that may be applicable to the service being offered. This may include Field Service, Emergency After Hours etc. Any additional labor rates shall be listed.The base Labor rate will be used for evaluation purposes. Below indicate all labor rates as required in section 4.2.
Contractor shall enter the extended total amount in RED to Line #2 in APP under the line items tab.
| Labor Level | Estimated Quantity -Annually | Rate Price per Hour | Extended Amount (Rate X Estimated Quantity) |
| OEM Automotive Parts and Repair of Medium and Heavy Duty Vehicles Base Labor Rate | 1000 | $183 | $ 183,000.00 |
| Afterhours/Overtime | | $183 | |
| Alignments | | $100 | |
| Tow | | $183 | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| Total amount to be entered into Line #2 in the APP Line Items tab | | | |
| | $ 183,000.00 | |
| 3.2 Pickup Delivery Service for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.2.8 in the Specifications). This should be indicated as a flat rate fee. | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Notes | | |
| $100.00 | $25.00 | Per additional 15miles |
| 3.3 Field Service Call for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.2.11) | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Labor Rate per hour | Notes | | |
| n/a | n/a | $183.00 | port to port |
| 3.4 Labor Time Calulation: For category two OEM Labor and Repair and Automotive Labor, indicate how labor times are calculated as required in paragraph 4.2.4.1. |
| 4.1- Service hourly rate per hour of labor spent working on vehicle to the closest 1/10 of an hour |
| 4.3- No dispatch or milage fee. Base hourly rate port to port |
| 3.5 Auto Body Option: Does the Contractor offer Auto Body Repair including Paint for OEM Labor and Repair? | |
| X | Yes |
| No |
| 3.6 If yes, Indicate any and all labor rates for Auto Body Work. | |
| Labor Tier/Level Detail | Auto Body Repair Labor Rate Per Hour: |
| Notes | |
| Base hourly Labor Rate | $125.00 |
| Overtime Labor Rate | $155.00 |
3. Labor and Repair non OEM
| Offer Response Form for Automotive Parts and Repair for Medium & Heavy Duty Vehicles |
| Automotive Parts and Repair for Medium & Heavy Duty Vehicles - BPM006654 |
Labor for Non-OEM Repair
Instructions: The Contractor shall complete the sections of the Labor and Repair non OEM tab below to include 4.1 thru 4.6 to be considered for an award for this category per section 4.3 of the Scope of Work.
4.1 Labor for Non-OEM Repair: For category three, the Contractor shall provide labor rates for any labor levels that may be applicable to the service being offered. This may include Field Service, Emergency After Hours etc. Any additional labor rates shall be listed. The base Labor rate will be used for evaluation purposes. Below indicate all labor rates as required in section 4.3.
Contractor shall enter the extended total amount in RED to Line #3 in APP under the line items tab.
| Labor Level | Estimated Quantity -Annually | Rate Price per Hour | Extended Amount (Rate X Estimated Quantity) |
| Base Labor Rate Non-OEM Automotive Repair | 1000 | $183 | $ 183,000.00 |
| Afterhours/Overtime | | $183 | |
| Alignments | | $100 | |
| Tow | | $183 | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| | $_______ | |
| Total amount to be entered into Line #3 in the APP Line Items tab | | | |
| | $ 183,000.00 | |
| 4.2 Pickup Delivery Service for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.3.8 in the Specifications). This should be indicated as a flat rate fee. | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Notes | | |
| $100.00 | $25.00 | per additional 15miles |
| 4.3 Field Service Call for OEM Labor and Repair and Automotive Labor and repair (Paragraph 4.4) | |
| Flat Rate fee for the first 30 miles | Flat Rate fee for |
Increments of 15 Miles thereafter
| Labor Rate per hour | Notes | |
| n/a | n/a | $183.00 |
| 4.4 Labor Time Calulation: For category two OEM Labor and Repair and Automotive Labor, indicate how labor times are calculated as required in paragraph 4.3.4.1. |
| 4.1- Service hourly rate per hour of labor spent working on vehicle to the closest 1/10 of an hour |
| 4.3 - No dispatch or milage fee. Base hourly rate port to port |
| 4.5 Auto Body Option: Does the Contractor offer Auto Body Repair including Paint for OEM Labor and Repair? | |
| X | Yes |
| No |
| 4.6 If yes, Indicate any and all labor rates for Auto Body Work. | |
| Labor Tier/Level Detail | Auto Body Repair Labor Rate Per Hour: |
| Notes | |
| Base Labor Rate | $125.00 |
| Body Shop Overtime | $155.00 |