CTR076783.M25-0004_Evaluation_Documents_Landscape_Maintenance_FMON___RV_Park.pdf

Quote History Landscape Maintenance FMON/CN Rv Park M25-0004

Supplier Proposal Status Documents Proposal Progress Submitted (UTC-7) Total

KOEHLER

ENTERPRISES Proposal # 1 Submitted 1 100% 4/24/2025 $10,916.00 USD

Procurement File: DEMA BPM006777/M25-0004 RE: Contract Award Recommendation – Landscape Maintenance FMON & RV Park

Katie Hobbs Maj Gen Kerry L Muehlenbeck Governor The Adjutant General

Contract Award/Procurement Summary

TO: Chief Procurement Officer Program Area Manager

Cc: Procurement File: DEMA BPM006777/M25-0004

FROM: Robert Coleman, Procurement Specialist

DATE: April 30, 2025

RE: Contract Award Recommendation – Landscape Maintenance FMON & RV Park

PROCUREMENT TYPE: Invitation for Bid (IFB) A.R.S. 41-2533 (Competitive Sealed Bidding)

Anticipated Contract Award Date: May 02, 2025

RECOMMENDED AWARDED CONTRACTOR(S): Koehler Enterprises.

The Scope of Work for this solicitation is: Landscape Maintenance FMON & RV Park. Set-Aside contracts were considered but not appropriate for this Scope of Work.

The quotes submitted have been reviewed and evaluated. In accordance with A.R.S. 41-2533 (Competitive Sealed Bidding) of the Arizona Procurement Code. It has been determined Koehler Enterprises quote is the lowest responsive, responsible bidder based on the factors set forth in the solicitation.

1. The scope of work for this solicitation is: Landscape Maintenance FMON & RV Park

2. The Invitation for Bid DEMA BPM006777 was issued on March 28, 2025 through the Arizona Procurement Portal (APP) website. The notification of the Invitation for Bid was electronically sent to all suppliers of record contained in the Arizona Procurement Portal (APP) system.

3. Significant Procurement Role notice was posted on the SPO Website.

4. A Site Visit meeting was held on April 15, 2025 at 10:00 AM which 1 supplier(s) attended including the recommended supplier.

5. The quote was opened on April 25, 2025 officially at 3:00 pm (AZ Time) in Arizona Procurement Portal

(APP).

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DEMA PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

RE: Contract Award Recommendation – Landscape Maintenance FMON & RV Park

6. The following suppliers responded by the solicitation due date and their prices were as:

Supplier: Koehler Enterprises Qty Per Total CN Military Reservation ( Monthly per Scope of Work ) 1 MO $7,045 CN RV Park ( Monthly per Scope of Work ) 1 MO $1,111 K4200 Flagstaff Armory ( Monthly per Scope of Work ) 1 MO $700 N4103 Show Low Armory ( Monthly per Scope of Work ) 1 MO $1,400 Y5380 Prescott Armory ( Monthly per Scope of Work ) 1 MO $610

7. Licensing has been verified and is appropriate for this Scope of Work.

8. The supplier being recommended for the award of this contract has not been listed under the Arizona State

Procurement Office Excluded Parties List and/or the System for Award Management of the General Services Administration.

9. I have reviewed all the required written determinations required by either the Arizona Procurement Code or Arizona Revised Statues and have appropriately written and placed those determinations in the solicitation file.

10. Significant Procurement Role SPO 120 form was signed and placed in the file. Significant Procurement notice was posted on SPO Website.

11. ACORD Certificate of Liability Insurance will be requested once confirmation of the recommendation is received. The awarded supplier will have 5 days to provide upon Notice of Intent.

Robert Coleman Procurement Specialist

CONCUR:

Lisa Ledbetter Sr. Procurement Officer

Program Area Recommendation for Award

After evaluation of the quotes received, it is recommended that the award be made to Koehler Enterprises for their, complete, low, responsive and responsible quote as described above.

A copy of the quote from Koehler Enterprises, is being forwarded along with this memo for your review and retention. After your review, please forward a copy of your written determination to this office.

ALL persons involved in the evaluation process are CAUTIONED NOT TO DISCUSS the information contained in this memo or the Invitation for Bid (IFB) with anyone other than staff directly involved in the decision of recommendation. If there are any questions as to this requirement, please contact this office.

RE: Contract Award Recommendation – Landscape Maintenance FMON & RV Park

No further action will be taken pending your reply.

Approve Award as Recommended Date Disapprove Award as Recommended Date

GIGLIOTTI.JOHN.JOSEPH.1615979

Digitally signed by

GIGLIOTTI.JOHN.JOSEPH.1615979160

Date: 2025.05.02 14:47:02 -07'00'

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DETAILS FOR

Koehler Enterprises Inc

LICENSE NUMBER ROC 328030

This information is current as of 2025-05-06 08:54:08

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Name : Matthew Koehler

Position : Qualifying Party

Name : Keith Sklarsky

Position : Owner

Name : Amy Beth Koehler

Position : Secretary

Other Positions : Shareholder

Business Entity Name Koehler Enterprises Inc

Doing Business As Titan Landscaping

City and State Prescott, AZ, 86304

Phone 9287722361

Status / Action Active

Specialty Dual CR-21 Hardscaping and Irrigation Systems

Corporation

2020-03-06

2026-03-31

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Name : Matthew Koehler

Position : President

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Bond Type : Surety

Bond Number : LSM1321663

Effective Date : 2020-02-12

Bond Company : RLI Insurance Company

Amount : $ 6750

Paid : $ 0

Available : $ 6750

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Katie Hobbs Maj Gen Kerry Muehlenbeck Governor The Adjutant General

MEMORANDUM

TO: File BPM006777/M25-0004, Landscape Maintenance FMON/CN RV Park FROM: Robert Coleman, Procurement Specialist DATE: April 29, 2025 RE: Only One Offer Received – R2-7-B309

DEMA sent the quote to 297 suppliers and one quote was received.

In accordance with R2-7-B309 of the Arizona Procurement Code, it has been determined the one bid received is in the best interest of the State for the following reasons:

1. The price/fee received is fair and reasonable and,

2. The offer is responsive and,

3. The offeror is responsible and

4. Other bidders had adequate time (approximately 12 days) to prepare their bids;

Therefore, the one bid/proposal received will be accepted and a contract awarded to: Koehler Enterprises

_______________________ ____04/29/2025__________________ Robert Coleman Date Procurement Specialist

CONCUR:

Lisa Ledbetter Date Sr. Procurement Officer

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DIVISION OF STATE ACTIVITIES – PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

04/30/2025

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