CTR073185 Contract Miscellaneous Award Documents.pdf
PDF 1 MB Posted
- Attached to
- Master Agreement AZ|CTR073185
- Contract number
- CTR073185
- Issued by
- Arizona
About this file
The document is an executive summary and award recommendation from the Arizona Department of Transportation (ADOT) for Solicitation BPM006305, a janitorial services contract for Central Arizona Regions. The solicitation was issued on May 29, 2024, and received 20 responses from various cleaning and janitorial service companies including Huntsinger Enterprises, Belle Cleaning LLC, WCD Enterprises, Bio Janitorial Services, and Villa 13, among others. Initially awarded to Belle Cleaning LLC on July 5, 2024, the contract was subsequently revised after Belle Cleaning notified ADOT of a pricing mistake.
The contract covers janitorial services across 14 different geographic groups/regions in central Arizona, with different companies awarded services for specific groups. After the initial award was canceled, ADOT re-evaluated and awarded contracts to multiple vendors based on responsiveness and pricing. Huntsinger Enterprises was awarded Group 5 (Payson), with an effective contract date of July 5, 2025. Other groups were awarded to companies like WCD Enterprises, Bio Janitorial Services, and Villa 13 for various regions. The solicitation was conducted in accordance with Arizona Revised Statutes and Administrative Code, with the procurement process involving a pre-offer conference, electronic notifications, and careful evaluation of submitted offers.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ACCCEPTED CTR073185 WC 01.01.24-01.01.25 (1).pdf | ||
| CTR073185_Contract_Amendment_Summary_1.pdf | ||
| CTR073185_Contract_Documents.pdf | ||
| CTR073185_Pricing.xlsx | XLSX spreadsheet | |
| ACCEPTED ANY_ALL GL,AL 05.24.24-05.24.25 (1).pdf |
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Text version
Executive Summary REVISED
ARIZONA DEPARTMENT OF TRANSPORTATION
1655 W. Jackson St. | Suite A, MD 100P | Phoenix, AZ 85007 | azdot.gov
Rev. 03/2021
Procurement Katie Hobbs, Governor Jennifer Toth, Director
BPM006305
Janitorial Services for Central Arizona Regions
Solicitation Process
On May 29, 2024, electronic notification of the solicitation was sent to 285 prospective suppliers who were registered on Arizona Procurement Portal (APP) for Commodity Code: 76110000 – Cleaning and Janitorial Services. The solicitation was formally advertised in the Arizona Republic in accordance with A.R.S. § 41- 2533(C) and A.A.C. R2-7-B301(B).
A pre-offer conference was conducted on June 5, 2024 electronically via Google Meet. The conference was attended by 3 people representing the Department and 24 people representing 15 suppliers.
Amendment Number One (1) was issued on June 12, 2024 to add additional locations to the Building Location Sheet.
Evaluation Process
Twenty (20) responses were received, opened and recorded in APP on June 27, 2024 at 3:01 P.M in accordance with A.R.S. § 41-2533(D) and A.A.C. R2-7-B306. Offers were evaluated in accordance with A.R.S. § 41-2533(E) and A.A.C. R2-7-B312 by the ADOT Procurement Officer.
Responses were received from:
Adam Carter
Alta Quality Cleaning LLC
Aniisha Sarkissian
Bailey & Parham LLC
Belle Cleaning LLC
Bio Janitorial Services Inc
Bori Facility Services
Change Behavioral Health Inc.
Fullington Enterprises
Historic Palm LLC
Huntsinger Enterprises LLC
Internet Will Call LLC
JJ and Associates Contracting CO LLC
J’s Janitorial Cleaning Service
Office Keepers
The DM Caldwell Corporation
Titian Cleaning LLC
Docusign Envelope ID: 33B29B45-D85D-4391-933A-FE4DB3AA0D7E
WCD Enterprises LLC
The following were determined nonresponsive in accordance with A.R.S. § 41-2533 and A.A.C. R2-7-B312:
Belle Cleaning LLC – Group 7
Recommendation for Award
In accordance with A.R.S. § 41-2533(G) and A.A.C. R2-7-B314 the solicitation shall be awarded to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation. The ADOT Procurement Officer recommends the following award:
Group
Supplier Name
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Belle Cleaning
WCD ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐
Bio Janitorial
Villa 13 ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐ ☐
Mistake Discovered After Award
The Department awarded solicitation BPM006305 on July 5, 2024 as indicated above. On July 25, 2024, Belle Cleaning LLC notified the Department that there was a mistake with the pricing submitted in their offer. The Department received a written request for correction from Belle Cleaning LLC on August 2, 2024. After review and in accordance with A.R.S. § 41-2533 (F), the Department did not allow this correction. Pursuant to A.A.C.
R2-7-B315 (B) the award to Belle Cleaning LLC was canceled in its entirety on August 8, 2024.
Re-Evaluation Process
Per A.A.C. R2-7-B315 (C), the Department is recommending award to the next lowest responsible and responsive offerors for each group impacted by the cancelation of Belle Cleaning LLC’s award. In determining the next lowest responsible and responsive offer, the following additional nonresponsive determinations were made in accordance with A.R.S. § 41‐2533 and A.A.C. R2‐7‐B312:
Villa 13 for Group 1
WCD Enterprises for Group 1 and Group 5
Bori Facility Services for Group 4 and Group 5
Bio Janitorial Services for Group 5
DM Caldwell Corporation for Group 5
Bailey & Parman LLC for Group 12
Revised Award Recommendation
In accordance with A.R.S. § 41‐2533(G), A.A.C. R2‐7‐B314, and A.A.C. R2-7-B315 (C), the revised solicitation award shall be made to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation. The ADOT Procurement Officer recommends the following revised award:
Group
Supplier Name
1 2 3 4 5 6 7 8 9 10 11 12 13 14
Huntsinger Enterprises ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐
WCD ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐ ☒ ☒ ☐
Bio Janitorial
Villa 13 ☐ ☒ ☒ ☒ ☐ ☒ ☐ ☐ ☒ ☒ ☐ ☐ ☐ ☐
Titan ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐
Date:
Brett Jones Procurement Officer
8/8/2024
ARIZONA DEPARTMENT OF TRANSPORTATION
1655 W. Jackson St. | MD 100P | Phoenix, AZ 85007 | azdot.gov
Procurement Katie Hobbs, Governor Jennifer Toth, Director
Kristine Ward, Deputy Director, Chief Financial Officer
August 8, 2024
Huck Huntsinger
CEO
Huntsinger Enterprises PO Box 2348 Lakeside, AZ 85929
Subject: Award of Contract No CTR073185 - REVISED
Dear Mr. Huntslinger:
Per our conversation, this letter serves as notice of an award change to solicitation BPM006305 which was awarded on July 5, 2024. On July 25, 2024, Belle notified ADOT that there was a mistake with their bid. On August 2, 2024 Belle sent a written request to ADOT asking that they be permitted to correct their offer. After reviewing their request, ADOT determined no correction would be allowed in accordance with A.R.S. § 41-2533 (F). On August 8, 2024, ADOT canceled the award to Belle Cleaning LLC in its entirety pursuant to A.A.C. R2-7-B315 (B).
Per A.A.C. R2-7-B315 (C), ADOT is awarding the following groups to Huntsinger Enterprise as the next lowest responsible and responsive offeror.
Group 5 -Payson
Your contract and its effective dates will be July 5, 2025. Your contract to add these locations will be forthcoming.
If you have any questions regarding this award change, please contact me at (602) 712- 4321 or via email.
Sincerely, Brett Jones Procurement Officer
Cc: File
Docusign Envelope ID: F62122D1-0C4B-4082-A227-3F8FA9A7A76B
Docusign Envelope ID: F62122D1-0C4B-4082-A227-3F8FA9A7A76B
5th
8/8/2024
July 24
CTR073185
| Signed-BPM006305 REVISED Executive Summary 08.08.2024.docx.pdf |
| Recommendation for Award |
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