CTR072756 Miscellaneous Award Documents .pdf

Executive Summary REVISED

ARIZONA DEPARTMENT OF TRANSPORTATION

1655 W. Jackson St. | Suite A, MD 100P | Phoenix, AZ 85007 | azdot.gov

Rev. 03/2021

Procurement Katie Hobbs, Governor Jennifer Toth, Director

BPM006305

Janitorial Services for Central Arizona Regions

Solicitation Process

On May 29, 2024, electronic notification of the solicitation was sent to 285 prospective suppliers who were registered on Arizona Procurement Portal (APP) for Commodity Code: 76110000 – Cleaning and Janitorial Services. The solicitation was formally advertised in the Arizona Republic in accordance with A.R.S. § 41- 2533(C) and A.A.C. R2-7-B301(B).

A pre-offer conference was conducted on June 5, 2024 electronically via Google Meet. The conference was attended by 3 people representing the Department and 24 people representing 15 suppliers.

Amendment Number One (1) was issued on June 12, 2024 to add additional locations to the Building Location Sheet.

Evaluation Process

Twenty (20) responses were received, opened and recorded in APP on June 27, 2024 at 3:01 P.M in accordance with A.R.S. § 41-2533(D) and A.A.C. R2-7-B306. Offers were evaluated in accordance with A.R.S. § 41-2533(E) and A.A.C. R2-7-B312 by the ADOT Procurement Officer.

Responses were received from:

Adam Carter

Alta Quality Cleaning LLC

Aniisha Sarkissian

Bailey & Parham LLC

Belle Cleaning LLC

Bio Janitorial Services Inc

Bori Facility Services

Change Behavioral Health Inc.

Fullington Enterprises

Historic Palm LLC

Huntsinger Enterprises LLC

Internet Will Call LLC

JJ and Associates Contracting CO LLC

J’s Janitorial Cleaning Service

Office Keepers

The DM Caldwell Corporation

Titian Cleaning LLC

Docusign Envelope ID: 33B29B45-D85D-4391-933A-FE4DB3AA0D7E

WCD Enterprises LLC

The following were determined nonresponsive in accordance with A.R.S. § 41-2533 and A.A.C. R2-7-B312:

Belle Cleaning LLC – Group 7

Recommendation for Award

In accordance with A.R.S. § 41-2533(G) and A.A.C. R2-7-B314 the solicitation shall be awarded to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation. The ADOT Procurement Officer recommends the following award:

Group

Supplier Name

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Belle Cleaning

WCD ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐

Bio Janitorial

Villa 13 ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐ ☐

Mistake Discovered After Award

The Department awarded solicitation BPM006305 on July 5, 2024 as indicated above. On July 25, 2024, Belle Cleaning LLC notified the Department that there was a mistake with the pricing submitted in their offer. The Department received a written request for correction from Belle Cleaning LLC on August 2, 2024. After review and in accordance with A.R.S. § 41-2533 (F), the Department did not allow this correction. Pursuant to A.A.C.

R2-7-B315 (B) the award to Belle Cleaning LLC was canceled in its entirety on August 8, 2024.

Re-Evaluation Process

Per A.A.C. R2-7-B315 (C), the Department is recommending award to the next lowest responsible and responsive offerors for each group impacted by the cancelation of Belle Cleaning LLC’s award. In determining the next lowest responsible and responsive offer, the following additional nonresponsive determinations were made in accordance with A.R.S. § 41‐2533 and A.A.C. R2‐7‐B312:

Villa 13 for Group 1

WCD Enterprises for Group 1 and Group 5

Bori Facility Services for Group 4 and Group 5

Bio Janitorial Services for Group 5

DM Caldwell Corporation for Group 5

Bailey & Parman LLC for Group 12

Revised Award Recommendation

In accordance with A.R.S. § 41‐2533(G), A.A.C. R2‐7‐B314, and A.A.C. R2-7-B315 (C), the revised solicitation award shall be made to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation. The ADOT Procurement Officer recommends the following revised award:

Group

Supplier Name

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Huntsinger Enterprises ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐

WCD ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐ ☒ ☒ ☐

Bio Janitorial

Villa 13 ☐ ☒ ☒ ☒ ☐ ☒ ☐ ☐ ☒ ☒ ☐ ☐ ☐ ☐

Titan ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☒ ☐ ☐ ☐

Date:

Brett Jones Procurement Officer

8/8/2024

ARIZONA DEPARTMENT OF TRANSPORTATION

1655 W. Jackson St. | MD 100P | Phoenix, AZ 85007 | azdot.gov

Procurement Katie Hobbs, Governor Jennifer Toth, Director

Kristine Ward, Deputy Director, Chief Financial Officer

August 8, 2024

Jesse Villarreal

CEO

Trooper USA LLC 3707 E. Southern Ave. Ste# 1033 Mesa, AZ 85206

Subject: Award of Contract No CTR072756 - REVISED

Dear Mr. Villarreal:

Per our conversation, this letter serves as notice of an award change to solicitation BPM006305 which was awarded on July 5, 2024. On July 25, 2024, Belle notified ADOT that there was a mistake with their bid. On August 2, 2024 Belle sent a written request to ADOT asking that they be permitted to correct their offer. After reviewing their request, ADOT determined no correction would be allowed in accordance with A.R.S. § 41-2533 (F). On August 8, 2024, ADOT canceled the award to Belle Cleaning LLC in its entirety pursuant to A.A.C. R2-7-B315 (B).

Per A.A.C. R2-7-B315 (C), ADOT is awarding the following groups to Villa 13/Trooper USA as the next lowest responsible and responsive offeror.

Group 2 - Avondale

Group 3 - Tempe

Group 4 – Chandler

Group 6 – Glendale

Group 9 – Goodyear

Group 10 – Mesa

Your contract and its effective dates will remain the same. An amendment to your contract to add these locations will be forthcoming.

If you have any questions regarding this award change, please contact me at (602) 712- 4321 or via email.

Sincerely, Brett Jones Procurement Officer

Cc: File

Docusign Envelope ID: F969551B-A620-4BC9-9E2D-3401C5EC1444

Procurement

ATTACHMENT 1

OFFER AND ACCEPTANCE

Solicitation No: BPM006305 Available online at https://app.az.gov

Rev 09/2022

OFFER

TO THE STATE OF ARIZONA:

The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents.

Offeror (Company) Name Signature of Person Authorized to Sign Offer

Address Printed Name Date

City State Zip Title

Email Address Phone Number

Company Email Address Fax Number

By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices.

ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY)

The Contractor is now bound to perform based upon Contract Number _____ _____________including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state.

The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document.

State of Arizona

Effective this day of 20

Procurement Officer Awarded Date

Trooper USA LLC

3707 E. Southern Ave. Ste #1033

Mesa, AZ 85206

Jesse Villarreal jvillarreal@trooperusa.com 713-384-4589 info@trooperusa.com 480-807-4447 gnnnnnatatatatature of Person Authorized to Sig

CEO

06/25/2024

July

PROCUREMENT DETERMINATION

NONRESPONSIVE OFFER

Cc: File Rev. 02/2023

Procurement

Sections 1 through 3 MUST be completed Use Attachments as Necessary

1) Agency: Arizona Department of Transportation

Name: Brett Jones

Title: Procurement Officer

Date: July 5, 2024

Solicitation Number: BPM006305 Solicitation Title: Janitorial Services for Central Arizona Regions

2) Offeror Name: Villa 13

3) Provide justification:

The Procurement Officer has determined that the offer submitted by Villa 13 is nonresponsive as it did not meet the solicitation requirements identified below:

The supplier did not submit pricing for all services for multiple locations under Group 1 for Phoenix locations as required on the pricing spreadsheet. In accordance to Instructions to Offerors, paragraph 3.1 “Invitation for Bids. An Offer that takes exception to a material requirement of any part of the Solicitation, including terms and conditions, shall be rejected”.

To Be Completed by Procurement Authority:

APPROVAL

Request Authorized Pursuant to A.R.S. § 41‐2533 and A.A.C. R2‐7‐B310

Request Denied

Request Returned for Additional Information

See Comments

Comments:

Approved by:

Signature:

Title:

Date:

DocuSign Envelope ID: B00DBEED-FF22-43DE-AB95-BE60985098DE

7/5/2024

X

Procurement Manager