CTR071289.M24-0005_Evaluation_Documents_Pest_Control.pdf

Quote History Pest Control M24-0005

Supplier Proposal Status Documents Proposal Progress Submitted (UTC-7) Total

UNIVERSITY TERMITE AND PEST

CONTROL INC Proposal # 1 Submitted 11 100% 3/28/2024 $5,463.92 USD TRULY NOLEN OF AMERICA INC Proposal # 1 Submitted 2 100% 3/29/2024 $17,268.07 USD CITY WIDE PEST CONTROL INC Proposal # 1 Submitted 2 100% 3/28/2024 $5,426.96 USD

Procurement File: DEMA BPM006073/M24-0005 RE: Contract Award Recommendation – Pest Control

Katie Hobbs Maj Gen Kerry L Muehlenbeck Governor The Adjutant General

Contract Award/Procurement Summary

TO: Chief Procurement Officer Program Area Manager

Cc: Procurement File: DEMA BPM006073/M24-0005

FROM: Robert Coleman, Procurement Specialist

DATE: April 15, 2024

RE: Contract Award Recommendation – Pest Control

PROCUREMENT TYPE: Invitation for Bid (IFB) A.R.S. 41-2533 (Competitive Sealed Bidding)

Anticipated Contract Award Date: April, 25, 2024

RECOMMENDED AWARDED CONTRACTOR(S): City Wide Pest Control.

The Scope of Work for this solicitation is: Pest Control. Set-Aside contracts were considered but not appropriate for this Scope of Work.

The quotes submitted have been reviewed and evaluated. In accordance with A.R.S. 41-2533 (Competitive Sealed Bidding) of the Arizona Procurement Code. It has been determined City Wide Pest Control.

quote is the lowest responsive, responsible bidder based on the factors set forth in the solicitation.

1. The scope of work for this solicitation is: Pest Control

2. The Invitation for Bid DEMA BPM006073 was issued on March 08, 2024 through the Arizona Procurement Portal (APP) website. The notification of the Invitation for Bid was electronically sent to all suppliers of record contained in the Arizona Procurement Portal (APP) system.

3. Significant Procurement Role notice was posted on the SPO Website.

4. A Site Visit meeting was held on March 18, 2024 at 10:00 AM which 3 supplier(s) attended.

5. The quote was opened on March 29, 2024 officially at 3:00 pm (AZ Time) in Arizona Procurement Portal

(APP).

6. The following suppliers responded by the solicitation due date and their prices were as:

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DEMA PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

RE: Contract Award Recommendation – Pest Control

Supplier Base Bid Sales Tax Total City Wide Pest Control Complete $5,426.96 $00,000.00 $5,426.96 University Termite and Pest control Complete $5,463.92 $00,000.00 $5,463.92 Truly Nolen of America Complete $17,268.07 $00,000.00 $17,268.07

7. Licensing has been verified and is appropriate for this Scope of Work.

8. The supplier being recommended for the award of this contract has not been listed under the Arizona State Procurement Office Excluded Parties List and/or the System for Award Management of the General Services Administration.

9. I have reviewed all the required written determinations required by either the Arizona Procurement Code or Arizona Revised Statues and have appropriately written and placed those determinations in the solicitation file.

10. Significant Procurement Role SPO 120 form was signed and placed in the file. Significant Procurement notice was posted on SPO Website.

11. ACORD Certificate of Liability Insurance will be requested once confirmation of the recommendation is received. The awarded supplier will have 5 days to provide upon Notice of Intent.

Robert Coleman Procurement Specialist

CONCUR:

Kyle A. Matthew Chief Procurement Officer

Program Area Recommendation for Award

After evaluation of the quotes received, it is recommended that the award be made to City Wide Pest Control for their, complete, low, responsive and responsible quote as described above.

A copy of the quote from City Wide Pest Control, is being forwarded along with this memo for your review and retention. After your review, please forward a copy of your written determination to this office.

ALL persons involved in the evaluation process are CAUTIONED NOT TO DISCUSS the information contained in this memo or the Invitation for Bid (IFB) with anyone other than staff directly involved in the decision of recommendation. If there are any questions as to this requirement, please contact this office.

RE: Contract Award Recommendation – Pest Control

No further action will be taken pending your reply.

Approve Award as Recommended Date Disapprove Award as Recommended Date

Lisa Durkin 4/18/2024

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