CTR069179_Contract_Documents.pdf

Procurement

ATTACHMENT 1

OFFER AND ACCEPTANCE

Solicitation No: BPM005628 Available online at https://app.az.gov

Rev 09/2022

OFFER

TO THE STATE OF ARIZONA:

The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents.

Offeror (Company) Name Signature of Person Authorized to Sign Offer

Address Printed Name Date

City State Zip Title

Email Address Phone Number

Company Email Address Fax Number

By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices.

ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY)

The Contractor is now bound to perform based upon Contract Number _________________________________including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state.

The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document.

State of Arizona

Effective this day of 20

Procurement Officer Awarded Date

Southwest Siteworks LLC

6727 N Silverbell RD

Tucson AZ 85743 jakebuckley@southwestsiteworks.com info@southwestsiteworks.com

Jacob Buckley 9/31/23

President

520-904-2456

DocuSign Envelope ID: 7008D7DA-B202-4CB5-A918-AF9F18747F5A

December

12/20/2023

CTR069179

https://app.az.gov/

Rev. 05/2023

STATE OF ARIZONA

ARIZONA DEPARTMENT OF TRANSPORTATION

1655 W. Jackson St., MD 100P Phoenix, AZ 85007

REQUEST FOR PROPOSAL

SOLICITATION NUMBER: BPM005628

DESCRIPTION: On-Call Pipelining and Drainage Repair Services

QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e-Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab.

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION.

Danyelle Ellington Senior Procurement Officer Phone: 602-712-8519 Email: dellington@azdot.gov

This solicitation is issued in accordance with A.R.S. §41-2534 and A.A.C. R2-7-C301 et seq., Competitive Sealed Proposals.

“An Equal Opportunity Agency”

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award.

Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by phone (602) 712-7466. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-7466.

TABLE OF CONTENTS

Solicitation No: BPM005628 Available online at

SECTION PAGE

Notice 1

Table of Contents 2

Scope of Work 3

Special Terms and Conditions 22

Uniform Terms and Conditions 33

EXHIBITS

1 - Title VI/Non-Discrimination Assurances Appendix A 50

2 - Title VI/Non-Discrimination Assurances Appendix E 51

3 - Work Location Map 52

4 - Task Assignment 53

5 - Daily Work and Traffic Control Activity Report 55

6 - Previous Week’s Completed Work Report 57

7 - Safety Program Plan Requirements 58

8 - Quarterly Usage Report 59

9 – Vendor Performance Report 60

10 – Drawings for Pipe Details 61

SCOPE OF WORK

1. Statement of Need

1.1. Pursuant to the Arizona Procurement Code, A.R.S. §41-2501 et seq., the State of Arizona Department of Transportation (Department), has a requirement for On-Call Pipelining and Drainage Repair Services.

2. Introduction and Background

2.1. The Contractor shall furnish all necessary labor, tools, equipment, supplies and materials, essential to effectively perform the services required under this contract. This includes hydrovac services when necessary, installation of liners for slip lining existing culvert pipe materials, bulkhead construction, drainage excavation, erosion control, grouting the annular space between the two pipes, other related work, and traffic control, if requested.

2.2. This contract will serve as the primary contract for future negotiated project related services, which will be assigned through separate Task Assignments Exhibit 4, and Purchase Orders. Each final Task Assignment will include a specific Scope of Services for each project, a negotiated cost based upon contracted rates, and a project schedule.

2.3. This contract contains line items with fixed prices that are identified as not-to-exceed or maximum unit price. For those line items, contractors may provide quotes on a task assignment request where the unit price is equal to or less than the unit price in the contract.

3. General Requirements

3.1. Work Locations

3.1.1. The service area includes various locations within the Northeast, Southeast, Central, North

Central, South Central, Northwest and Southwest Maintenance Districts. Refer to Work Location Map, Exhibit 3.

3.1.2. Some work areas may be located in Native American Tribal Communities. A project which is located within Native American Tribal Land, may subject the Contractor to the laws and regulations of that Tribal Nation.

3.1.3. The Contractor shall make themselves aware of and adhere to all Tribal rules and regulations, including any labor requirements, taxes, equipment, fees, licenses, permits or conditions that may be imposed by the Native American Community or Reservation for work performed at these locations.

3.1.4. Any such permits and/or conditions that result in additional costs that are beyond the original scope of this contract will be considered for direct reimbursement by the Department on a case-by-case basis. Such costs will normally be considered by the Department as a direct expense that has no allowance for overhead or handling costs. The Contractor will only be able to be reimbursed per the actual cost of that additional cost.

4. Specific Requirements

4.1. Work Details

4.1.1. The materials, equipment, traffic control and along with all other work performed under this contract shall comply with all applicable local, state, federal and tribal laws, statutes, ordinances, rules and regulations, and the acts, codes, orders and decrees of any administrative bodies, councils or tribunals. The links provided are for convenience and may not cover all requirements.

4.1.1.1. ADOT Standard Specifications for Road and Bridge Construction:

https://azdot.gov/business/contracts-and-specifications/specifications-pay-items-list

4.1.1.2. American Society for Testing Materials:

https://www.astm.org/

4.1.1.3. Occupational Safety and Health Administration:

https://www.osha.gov/

4.1.2. All web links and personnel referenced throughout this solicitation are current as of the solicitation release date, and are subject to change.

4.1.3. The Contractor shall be responsible for the safety of all materials delivered until placement on the roadway. The handling of the liner pipe shall be in such a manner that the pipe is not damaged. All necessary precautions shall be taken to avoid loss by fire, theft or damage. The Contractor shall be responsible for replacing any such material, at no additional cost to the Department, which is lost, destroyed, or damaged after delivery is complete. Pipe with deep scratches or gouges is unacceptable.

4.2. Call out Notification

4.2.1. The Department shall notify the Contractor by phone or email when Pipelining services are needed and issue a Task Assignment, Exhibit 4, advising the Contractor of work location and other pertinent information.

4.2.2. The Contractor has five (5) days (excluding weekends and State holidays) to respond to the Task Assignment request and provide the Department with a quote reflecting the number of hours, equipment required and cost to perform the service.

4.2.3. The Contractor shall begin services within fourteen (14) calendar days (including weekends and State holidays) upon receipt of the Department’s issued purchase order unless otherwise approved by the Project Manager.

https://azdot.gov/business/contracts-and-specifications/specifications-pay-items-list https://azdot.gov/business/contracts-and-specifications/specifications-pay-items-list https://www.astm.org/ https://www.osha.gov/

4.2.4. In emergency cases, the response time shall be within two (2) hours of notification and services shall begin within twenty‐four (24) hours of notification. Emergency work shall be indicated on the Task Assignment.

4.2.5. A written Task Assignment, Exhibit 4, and Contract Purchase Order for each project are required before any work can proceed on any project.

4.2.6. No work shall begin until the quote is approved by the Department. Deviation from the amount reflected on the quote which results in an increased cost to the Department must be approved in writing prior to the commencement of work.

4.2.7. Any work that is done by the Contractor without proper authorization shall not be eligible for payment.

4.3. Liner Pipe Installation Plan

4.3.1. The Contractor shall submit a liner pipe installation plan to the ordering District for approval fourteen (14) calendar days prior to installation of liner pipe; approval shall be gained prior to commencement of work. At a minimum, the plan shall include:

4.3.1.1. A description of the required reinforcement of the liner pipes to prevent deformation and maintain the liner pipe shape.

4.3.1.2. The proposed method to prevent flotation of the liner pipe (such as blocks or skids). The description shall include the size, spacing, and pattern, type of material and method of attachment of any proposed flotation prevention device.

Flotation prevention devices shall have sufficient structural strength to resist the buoyant force created as the liner pipe is grouted in place.

4.3.1.3. A description of the type of pipe joints for the liner pipe.

4.3.1.4. A description of how the Contractor will insert the liner into the existing pipe, including the type of equipment and method to be used to push and/or pull the liner pipe material.

4.3.1.5. The method to assure that joints do not separate during insertion.

4.3.1.6. A description of the installation sequence for lining the existing pipes with catch basins, if applicable.

4.4. Grout Injection Plan

4.4.1. The Contractor shall submit a grout injection plan to the ordering District for approval prior to installation of liner pipe; approval shall be gained prior to commencement of work. The grout injection plan shall detail how the Contractor plans to grout the annular space between the existing culvert and the liner pipes. The plan shall include:

4.4.1.1. How the Contractor will avoid collapse and floating of the liner pipe during grouting.

4.4.1.2. Methods to be used to ensure that the grout does not leak through the pipe joints during grouting.

4.4.1.3. How the forms and bulkheads will be constructed to seal the ends of the existing pipe and resist pressure due to grout injection.

4.4.1.4. The method to be used to close off the two openings used to pump grout into the annular space.

4.4.1.5. The method to be used to close off the grout verification opening.

4.4.1.6. The method to assure that there are no air voids in the grouted annular spaces.

4.4.2. Variation from the approved liner installation plan, grout injection plan, and grout mix design shall be grounds for the Department to stop work until the Contractor complies with the approved submittals.

4.5. CCTV Camera

4.5.1. At the Department’s direction the Contractor shall use a robotic inspection crawler closed circuit television (CCTV) camera prior to and during work. The camera shall have “live feed” capability to inspect for any obstructions or pipes prior to work.

4.6. Material

4.6.1. High Density Polyethylene

4.6.1.1. High Density Polyethylene (HDPE) pipe liners shall be in accordance with

American Society for Testing Materials (ASTM) ASTM F 714. The pipe liner shall have a Standard Dimension Ratio (SDR), as defined in ASTM F 412, equal to or less than 32.5. The resin used in fabrication of the liner shall have a minimum cell classification of 345434C in accordance with ASTM D 3350.

4.7. Grout Mix Design

4.7.1. The Contractor shall submit grout mix design(s) recommended by the pipe liner manufacturer to the Project Manager for approval a minimum of seven (7) calendar days before installation of the liner. Approval shall be gained prior to work. The mix design shall include:

• The type, brand source, and amounts of material, pozzolans, admixtures, and other additives;

• Source and amount of water;

• Specific gravity of all materials;

• Results of manufacturer required tests;

• Manufacturers Certificates of Compliance

4.8. Certificate of Compliance

4.8.1. The Contractor shall submit material certificates of compliance to the Project Manager for pipe and grout materials including admixture in accordance with the requirements of subsection 106.05(B) of the 2021 Arizona Department of Transportation (ADOT) Standard Specifications for Road and Bridge Construction, current Edition, including errata and addenda. Certificates shall be submitted and approved by the Project Manager prior to starting work.

4.9. Verification and Ordering

4.9.1. The Contractor shall verify existing pipe conditions for suitability of liner installation and pipe diameter. The Contractor shall not order pipe liner materials until the sizes are approved by the Department. Approval by the Department does not relieve the Contractor of the responsibility to furnish and install the pipe liner material in accordance with the project requirements.

4.9.2. The Contractor shall order and install the pipe liner segments in lengths such that installation will not require encroachment on adjacent Right-of-Way during the culvert lining process.

4.10. Cleaning

4.10.1. Prior to insertion of the liner material, the Contractor shall remove all debris and sediment from inside the existing culvert pipes. To accomplish this, hydrovac services may be required.

4.10.2. If hydrovac services are required, adequate water will be supplied by the Department to accomplish the project requirements. The Project Manager and Contractor shall coordinate how the Contractor will acquire the necessary water from the Department.

4.11. Installation

4.11.1. The liner may be installed by either pushing and/or pulling the assembled pipe from either end unless otherwise instructed by the Department. Existing end sections shall be removed prior to the installation of the pipe liner. The Contractor shall provide a temporary nose cone or plug to guide the pipe liner material through the existing culvert pipe when needed.

4.11.2. Pipes joined by mechanical connections shall be assembled in approximate alignment with the culvert pipes being lined and can be pushed and/or pulled into the existing culvert pipe immediately upon inspection and approval of the connection by the Department. The Contractor shall be responsible for securely joining pipes.

4.11.3. The only acceptable pipe joining methods are by means of mechanical or butt fused splices. No other joining methods are acceptable.

4.11.4. Bulkheads shall be constructed at both ends of each liner pipe. The liner pipe shall extend a minimum of eight (8) inches beyond the end formwork, excluding catch basins. There needs to be sufficient room to attach the pipe end sections to the new pipe liner material.

4.11.4.1. Refer to Drawings for Pipe Details, Exhibit 10.

4.12. Grouting

4.12.1. The Contractor shall adhere to concrete washout best management practices used to protect storm water, which include proper disposal of all excess grout, concrete, and wash water.

4.12.2. The space between the liner pipe and existing culvert pipe shall be filled completely with grout for the full length of the existing culvert pipe. The liner shall sit at the bottom of the existing culvert pipe to maintain the invert elevation.

4.12.3. The diameter of the injection, air relief and grout verification holes shall not exceed two

(2) inches.

4.12.4. Grout injection pipes shall be fitted with positive mechanical shutoff valves.

4.12.5. When the grouting operation is complete, as determined by the Department, the grout injection holes shall be plugged. The grout injection plugs and the formwork shall not be removed until the grout has attained a solid consistency with a minimum strength of 300 PSI. The grout shall attain a solid consistency in less than twenty four (24) hours.

4.12.6. The end formwork shall remain in place for a minimum of twenty four (24) hours after filling the annular space with grout. The Project Manager shall approve the removal of the end formwork.

4.12.7. After removal of the formwork, the Contractor shall finish the pipe ends including reattachment of end sections. All drill tailings, spilled grout, and other debris shall be removed from inside the new pipe lining and the work area.

4.13. Bank Protection

4.13.1. Erosion control shall be completed in accordance with the Arizona Department of

Transportation Standard Specifications for Road and Bridge Construction, current Edition, including errata and addenda, Section 913.

4.14. Rail Bank Protection

4.14.1. Rail bank protection shall be completed in accordance with Standard Specifications

Section 913-3.01(H), and ADOT Construction Standard Drawings C-17.10, C-17.15, and/or C-17.20.

https://app.az.gov/ https://apps.azdot.gov/files/Roadway-Engineering/Construction-Standard-Drawings/C-17_10.pdf https://apps.azdot.gov/files/Roadway-Engineering/Construction-Standard-Drawings/C-17_10.pdf

4.15. Erosions/Sediment Control beyond the Project Limits

4.15.1. The Contractor shall apply erosion sediment and water quality protection Best

Management Practices (BMPs), including off-project site areas as required by the commercial material source owner, facility owner, and standard at no additional cost to the Department.

4.15.2. The Contractor shall only use off-project sites for staging, material storage, maintenance yard disposal spots, and stockpile areas, which are covered by an existing Environmental Permit for operation in consultation with ADOT districts.

4.16. Drainage Excavation

4.16.1. Drainage excavation shall consist of the excavation, cleanout, or restoration of ditches, channels or waterways.

4.16.2. Ditches, channels, and waterways shall be re-established in reasonably close conformity to the original lines and grades directed by the Project Manager. Suitable excavated materials shall be used in the construction of embankment or disposed of as unsuitable material. Unsuitable and surplus material shall be disposed of properly by the Contractor.

4.16.3. When directed by the Project Manager to provide outfall, ditches, channels, and waterways shall be continued outside the limits of the Right-of-Way. Prior to performing work outside the Right-of-Way, the Project Manager will obtain proper authorization from the property owner. All waterways shall be constructed to drain effectively.

4.16.4. Drainage excavation will be measured by the cubic yard in the original space occupied and the volume of material removed will be computed in cubic yards by the average end area method.

4.17. Regrade Roadway Drainage Cut Ditch

4.17.1. Regrading roadway drainage cut ditches shall be excavated and refinished in reasonably close conformity to the lines and grades of the existing conditions as detailed in ADOT Roadway Standard Drawings C-02.10, C-02.20 and/or C-02.30, or as directed by the Project Manager . Excavated and finished with a motor grader or similar type equipment.

4.17.2. All suitable excavated material shall be used in the construction of roadway shoulder buildup in close proximity of the designated area by placing, compacting and finishing in accordance with the requirements of the specifications or as directed by the Project Manager.

4.17.3. No excavated material shall be wasted without the approval of the Project Manager.

https://apps.azdot.gov/files/Roadway-Engineering/Construction-Standard-Drawings/C-02_10.pdf https://apps.azdot.gov/files/Roadway-Engineering/Construction-Standard-Drawings/C-02_20.pdf https://apps.azdot.gov/files/Roadway-Engineering/Construction-Standard-Drawings/C-02_30.pdf

4.17.4. Surplus material that is considered unsuitable or excess material from the excavation shall be disposed of by the Department.

4.17.5. Regrade roadway drainage cut ditches will be measured by the linear foot along the centerline of the ditch, parallel to the ground surface.

4.17.6. The accepted quantities of the regraded roadway drainage cut ditches, measured as provided above, will be paid for at the contract unit price per linear foot.

4.17.7. Full compensation for handling, placing, and compacting excavated material in roadway shoulder buildup or otherwise handling of surplus material shall be considered as included in the contract price paid for excavating the material.

4.18. Dumping and Waste Removal

4.18.1. The Contractor shall be responsible for the legal disposal and hauling of all waste. The

Contractor shall remove and transport waste and debris from the job site to a lawful licensed dumpsite which meets all Local, State, and Federal requirements, ordinances, rules and regulations.

4.18.2. The Department will provide reimbursement for these dump fees to complete assigned work. Upon completion, the Contractor shall submit all necessary receipts for disposal.

The Contractor shall be reimbursed only for the actual cost incurred to the Contractor. No costs associated with travel time or mobilization will be absorbed by the Department.

4.19. Mobilization

4.19.1. Mobilization includes, but is not limited to , the movement of personnel, equipment, supplies and incidentals to the project site; the establishment of all offices, buildings and other facilities necessary for work on the project, and for all other work and operations that must be performed and costs incurred prior to beginning work on the various items on the project site.

4.19.2. The Contractor shall not charge more than one (1) mobilization charge per task assignment. If there are multiple projects on one (1) task assignment, the Contractor may include the mileage from one project to the other.

4.19.3. The mobilization rate shall be inclusive of all mobilization costs per mile from the

Contractor’s nearest yard or jobsite to the jobsite listed on the Task Assignment. This rate will be a not-to-exceed line item and the Contractors may offer mobilization rates less than the fixed price to gain a competitive advantage.

4.20. Corrective Re-Work

4.20.1. The Contractor shall rework any unacceptable repairs and provide traffic control, if necessary, within thirty (30) calendar days after notice, at no cost to the Department.

Repairs shall be accomplished in a professional manner.

4.20.2. The Department shall notify the Contractor, verbally and in writing, of any deficiencies found within the contract limits and of the need for corrective re-work. If deficiencies are noted, a copy of the completed Vendor Performance Report, Exhibit 9, shall be forwarded to the Procurement Officer and a copy shall be furnished to the Contractor.

4.21. Work Schedule

4.21.1. All work shall be performed during the time requested by the Department. All work hours and days will be subjected to restrictions that are established by the Department.

4.21.2. The Contractor’s work schedule must reflect adequate time for completion of all routine work activities on a daily, weekly, and if necessary, monthly basis.

4.21.3. The Contractor shall adhere to the approved work schedule and shall complete all work during the calendar week in which it is scheduled unless circumstances occur which are beyond the control of the Contractor.

4.21.4. All Contractor generated plans and schedules are subject to the Department’s approval.

Any significant change to the schedule and/or plan must be submitted in writing for review and approval. No work shall be scheduled without prior written approval from the Department.

4.21.5. All work not completed during the week scheduled shall be reported to the Project

Manager in writing by the end of that week. The report shall include an explanation of why the work was not completed and plans for getting the work back on schedule. If the Contractor’s action or non-action is judged to be the reason for the problem, the Department may require the Contractor to assign additional personnel and equipment at no additional cost to the Department to get the project back on schedule.

4.22. Equipment

4.22.1. The Contractor shall provide and maintain during the entire period of this contract, equipment sufficient in number, operational condition, and capacity to efficiently perform the work and render the services required by this contract. This includes sufficient “back-up” equipment to provide uninterrupted service when equipment breakdown occurs.

4.22.2. The Contractor shall be solely responsible for any equipment breakdown repair cost associated with this service.

4.22.3. All vehicles/equipment must be maintained in good repair, appearance, and conditions at all times.

4.22.4. The Department reserves the right to inspect equipment at any time, including registrations, and require the replacement of any that does not meet minimum serviceability standards. Equipment, machinery, component, or system failures that affect the safe operations of any equipment shall be corrected prior to using the equipment.

4.22.5. All Contractor vehicles and mobile equipment shall be clearly marked with company name and/or logo and an identification number.

4.22.6. Vehicles used within the scope of this contract shall be equipped with a minimum of one

(1) amber rotating beacon of strobe light. Lights shall be visible to the oncoming traffic at all times and not be blocked by material in truck beds.

4.22.7. The marker-installation vehicle, traffic control vehicle(s) with truck-mounted attenuator

(TMA), and the traffic control vehicle shall have self-contained flashing arrow panels.

4.22.8. Arrow panels shall be truck or trailer mounted and shall be of the sequential chevron type.

4.22.9. All Contractor vehicles shall be washed down before coming on the job and before leaving

(if it operates on unpaved areas) to reduce the tracking of noxious weeds in and out.

4.22.10. The Contractor may store equipment at the Maintenance Unit location as approved by

4.22.11. The Contractor may anticipate needing equipment for, but not limited to, the following:

• Minimum 16 cubic yard debris capacity;

• Minimum 1500 gallon on-board water tank capacity;

• Minimum 100 gallon per minute (gpm) flow capability;

• Minimum 2000 PSI pressure capability;

• 2 Stage Minimum Centrifugal Fan

• Minimum 8000 cfm air flow capacity

• Minimum 200 inch column negative water pressure capability;

• Telescopic Extendible Boom: Minimum 8 foot extension length;

4.23. Maintenance & Protection of Traffic Control

4.23.1. If requested, all traffic shall be maintained through the work area and protected in accordance with the requirements of the Manual on Uniform Traffic Control Devices (MUTCD) current edition as adopted by ADOT including errata and addenda; the ADOT Supplement to current Edition of MUTCD and ADOT Traffic Control Design Guidelines.

• MUTCD Standards:

https://mutcd.fhwa.dot.gov/kno_2009r1r2r3.htm

• Traffic Engineering references:

https://mutcd.fhwa.dot.gov/kno_2009r1r2r3.htm https://azdot.gov/business/engineering-and-construction/traffic/traffic-engineering-references

• MASH Crashworthy Work Zone Traffic Control Devices:

https://safety.fhwa.dot.gov/roadway_dept/countermeasures/reduce_crash_sev erity/listing.cfm?code=workzone

• Arizona Supplement to the current Edition of MUTCD:

https://azdot.gov/business/engineering-and-construction/traffic/traffic-engineering-references

• ADOT Traffic Control Design Guidelines:

chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://azdot.gov/sites/default/f iles/2019/09/TrafficControlDesignGuidelines2019.pdf

• American Traffic Safety Services Association:

https://www.atssa.com/

4.23.2. In addition to the required Maintenance and Protection of Traffic Control, the use of a TL 3 Truck Mounted Attenuator shall be required at all times during any work within clear/recovery zone with below exceptions:

4.23.2.1. Use of attenuators is not required for work on 2-lane highways with lane closures and flagging/pilot operations.

4.23.2.2. Use of attenuators may be omitted on shoulder work when the shoulder is so narrow, soft, etc. that vehicles cannot completely pull off the roadway, which would result in the side of the vehicle obstructing a travel lane. Determination of unsatisfactory shoulder conditions shall be determined on a site specific basis with the Department’s approval.

4.23.3. These manuals address only minimum standards for traffic control. If any conditions exist, that are determined by the Department, that require additional or special traffic control methods or signing, the Contractor shall supply such traffic control at no additional cost to

4.23.4. If traffic control services are requested by the Department, all traffic control devices shall be furnished by the Contractor and must be in place prior to the start of work.

4.23.5. All moving installation operations shall stop at a regular interval, as determined by the

Project Manager for the clearing of the queued vehicles.

4.23.6. The Contractor shall have variable message boards in place one (1) week in advance of the proposed work in order to alert the public of the work location, possible delays, and closures. At a minimum, one (1) message board shall be placed at each end of the limits of the work zone, for a total of two (2) message boards. Actual location shall be as directed by the Department.

4.23.7. All traffic control devices shall meet the requirements set forth in the MUTCD for size, color, reflectivity, and construction, and shall be maintained in a clean and serviceable https://app.az.gov/ https://azdot.gov/business/engineering-and-construction/traffic/traffic-engineering-references https://azdot.gov/business/engineering-and-construction/traffic/traffic-engineering-references https://safety.fhwa.dot.gov/roadway_dept/countermeasures/reduce_crash_severity/listing.cfm?code=workzone https://safety.fhwa.dot.gov/roadway_dept/countermeasures/reduce_crash_severity/listing.cfm?code=workzone https://azdot.gov/business/engineering-and-construction/traffic/traffic-engineering-references https://azdot.gov/business/engineering-and-construction/traffic/traffic-engineering-references https://azdot.gov/sites/default/files/2019/09/TrafficControlDesignGuidelines2019.pdf https://azdot.gov/sites/default/files/2019/09/TrafficControlDesignGuidelines2019.pdf https://azdot.gov/sites/default/files/2019/09/TrafficControlDesignGuidelines2019.pdf https://www.atssa.com/ condition at all times. All traffic control devices shall be kept free from dirt, mud, and roadway grime. Scratched, rips, and tears in reflective sheeting shall be promptly corrected by the Contractor.

4.23.8. Any unsuitable or unserviceable devices shall be replaced immediately, upon demand of the Department. The Project Manager shall be the sole authority in determining the serviceability of the traffic control devices.

4.23.9. Traffic control set-ups shall be continually observed and maintained by the Contractor’s personnel when requested by the Department.

4.23.10. The Contractor is responsible to ensure that all traffic control devices are in place and functional at all times.

4.23.11. No traffic control devices shall be stored within thirty (30) feet of the roadway.

4.23.12. Requirements for National Cooperative Highway Research Program (NCHRP-350) and the

AASHTO Manual for Assessing Safety Hardware (MASH) Crashworthy Work Zone Traffic Control Devices can be located in the following links:

• NCHRP-350 https://ops.fhwa.dot.gov/wz/resources/final_rule.htm

• MASH https://highways.dot.gov/safety/rwd/reduce-crash-severity

4.23.13. During work periods where lane closures are necessary, the Contractor shall maintain a minimum of one (1) lane of traffic. Where no lane closure is necessary but where there is construction alongside the roadway, the Contractor shall place 48” X 48” “ROAD WORK AHEAD” (W20-1) and “SHOULDER WORK AHEAD” (W21-5C) signing as directed by the Project Manager to alert the public to the construction activities.

4.24. Traffic Control Plans

4.24.1. If requested, the Contractor shall provide the Project Manager with a traffic control plan for each location along with a detailed schedule showing the work activities and duration and submit them to the Project Manager for approval prior to the commencement of any work on the project. The Contractor’s proposal shall be submitted early enough to allow at least fourteen (14) calendar days for review and approval before use of the proposed traffic control plan.

4.24.2. Any Department requested revisions to the Contractor’s traffic control plan shall be revised and submitted to the Project Manager within 24 hours. This shall include a revised quote, if applicable.

4.24.3. The individual developing the traffic control plan as well as the Contractor’s On-Site

Supervisor must be American Traffic Safety Services Association (A.T.S.S.A.) trained and certified. The certification must be current and must be valid throughout the duration of https://app.az.gov/ https://ops.fhwa.dot.gov/wz/resources/final_rule.htm https://highways.dot.gov/safety/rwd/reduce-crash-severity the project and life of the contract. The Contractor will provide A.T.S.S.A. certified traffic control technicians for all traffic control activities.

4.24.4. If traffic control is being performed by a Subcontractor, the Contractor shall identify the company on the traffic control plan(s). The traffic control plans shall include the name of the company, address, telephone number, and name of the contact person.

4.24.5. The official report for all traffic control work done shall be recorded on the Daily Work &

Traffic Control Activity Report, Exhibit 5for each day in which traffic control activities are conducted.

4.24.6. The Contractor shall provide regulatory signs as directed by the Department.

4.24.7. The Contractor’s traffic control plan shall include a flagging operation when the site is a two-way roadway.

4.24.8. The traffic control pricing items are listed under the items tab in the Arizona Procurement Portal (APP.) All other items are considered incidental to those items and are not billable.

This includes the development of traffic control plans, estimates, and all the necessary work to coordinate the traffic control with the Project Manager and local jurisdictions (when applicable).

4.25. DPS & Law Enforcement Officer and Vehicle Usage

4.25.1. Law Enforcement is defined as sworn uniformed off-duty police officers with a properly identified and marked police vehicle that has working blue and red flashing lights. The intent of having law enforcement included in a project is to assist with setting up traffic control and monitoring the work zone.

4.25.2. In utilizing law enforcement in ADOT work zones, the officers should be encouraged to be alert and monitor the entire work zone. The officers should not conduct personal business while on the job site. The officer should be encouraged to spend part of their time outside the vehicle, being visible to the public.

4.25.3. Patrols shall be scheduled when workers are present without positive barrier protection

(temporary concrete barrier) or when exceptional hazards exist, such as during set up of traffic control.

4.25.4. Upon request and approval of the Department, the Contractor or their subcontractor will coordinate with DPS for the utilization of their officers. The current phone numbers to coordinate for DPS are:

• (602) 223-2342

• (602) 223-2855

4.25.5. Arrangements shall be made at least two (2) days prior to the event. Contact hours will be from 8:00 A.M. to 5:00 P.M.

4.25.6. The only firms (referred to above as Contractor or subcontractor) that can contact DPS and arrange for officer/vehicle coverage are those approved by DPS and have executed an Off-Duty Law Enforcement Officers Agreement. The current list can be obtained by contacting DPS at (602) 223-2342 or (602) 223-2855.

4.25.7. All Off-Duty Uniformed Law Enforcement personnel utilized under this contract must be certified by the Arizona Law Enforcement Officer Advisory Council (ALEOAC).

4.25.8. The Contractor shall be responsible for ALL scheduling, contacting, and coordination as well as the payment of Off-Duty Uniformed Law Enforcement Officers used on this contract. Acceptance of the Contractor’s request for approval of Off-Duty Uniformed Law Enforcement Officers by the Department shall not be construed as relieving the Contractor of its obligation to contact the law enforcement agency for any changes in scheduling or coordination.

4.26. Reports

4.26.1. The Contractor shall complete the following reports and deliver them to the applicable

Project Manager. These reports may be modified at any time to meet the needs of the Department.

4.26.1.1. Daily Work & Traffic Control Activity Report, Exhibit 5, shall be completed daily and delivered daily to the Project Manager(s).

4.26.1.2. The report shall include but not limited to the following:

• Contract name and number

• Date

• Route

• Beginning and ending mileposts

• Names of employees

• Work schedules

• Equipment details

• Any accidents or incidents

• Vandalism

• Unusual Occurrences

• Victims, suspects or witnesses information (Name, address, license plate number, physical description, vehicle description)

4.26.1.3. The Contractor shall immediately notify the Department of any accidents, incidents or unusual occurrences and note them on the Daily Work & Traffic Control Activity Report.

4.26.1.4. Previous Week’s Completed Work Report, Exhibit 6, shall be completed and delivered weekly to the applicable Project Manager(s), Jerry James, Steven Moore and Alicia Felix.

4.27. Safety, Sanitary, & Health Conditions

4.27.1. The Contractor shall comply with all applicable laws and regulations governing safety, health, and sanitation. Attention is directed to Federal, State, and local laws, rules and regulations concerning construction safety and health standards.

4.27.2. The Contractor or subcontractor will designate a capable person as a Safety Supervisor/Leader. This designated person will be responsible for conducting safety meetings, and maintaining job site housekeeping. At least one employee on duty will carry a cell phone with hands-free capability for emergency contact by the Department. The Contractor shall provide that number to the Project Manager before work begins. The Project Manager shall be notified immediately of any incidents or conditions relative to the public health or safety.

4.27.3. The Contractor shall not require any workers to work in surroundings or under conditions that are unsanitary, hazardous or dangerous to their health or safety.

4.27.4. The Contractor shall provide and maintain in a neat and sanitary condition such accommodations for the use of the Contractor’s employees as may be necessary to comply with the requirements and regulations of the Arizona State Department of Health Services or other authorities having jurisdiction therein.

4.27.5. At all times while working within the Right-of-Way, Contractor employees shall wear

Occupational Safety and Health Administration (OSHA) approved hard hats; high visibility, OSHA approved safety vests (Type III); steel-toed footwear; and full length pants.

4.28. Confined Space Requirements

4.28.1. The Contractor shall comply with all applicable laws and regulations regarding confined spaces and as directed by the Occupational Safety and Health Administration (OSHA).

4.28.2. The Contractor shall measure and record air quality/atmosphere readings of the confined space area prior to and during work operations. The Contractor is responsible to provide any necessary rescue equipment, safety monitoring equipment and Personal Protection Equipment (PPE).

4.28.3. The Department may require additional personnel during hydrovac work involving confined spaces to meet OSHA safety requirements.

4.28.4. The Contractor shall provide a written safety plan addressing the hazards likely to be encountered. The safety plan shall be submitted for review to the Department prior to commencing work. Confined Space Entry procedures for recovery of inspection equipment without personnel entry into the confined space shall be defined in the written safety plan, see Exhibit 7 Safety Program Plan Requirements.

4.28.5. The Department will not provide safety monitoring equipment.

4.29. Work Commencement Meeting

4.29.1. Prior to the start of a project, the Project Manager may arrange a meeting with the

Contractor to discuss operational plans for execution of the contracted work. At this meeting the Contractor shall submit the below items:

4.29.1.1. Personnel List – The Contractor shall provide the Department with a personnel list to include the following: names and contact numbers of personnel with their respective scheduled work days, daily work hours, and days off. The list shall contain the name of the On-Site Supervisor who will oversee the work and their phone number.

4.29.1.2. Work Schedule – The Contractor shall provide the Project Manager with a final work schedule.

4.29.1.3. Safety Plan – The Contractor shall provide the Department with a copy of the safety plan.

4.29.1.4. Other items as required by the Department.

5. Contractor’s Responsibilities

5.1. The Contractor shall comply with the Social Security Act, Workers’ Compensation laws, and

Unemployment laws of the State of Arizona as well as all State, Local, and Federal legislation, rules and regulations associated with maintenance and construction relevant to the Contractor’s business.

5.2. The Contractor shall cooperate fully with the Department, Arizona counties, municipalities, and local government officials, and all such others as may be required in the performance of this Contract. This shall include attendance at meetings, discussions, and hearings, as may be required;

presentation of data, as may be requested from time to time by the Department to effect such cooperation; and compliance with all directives issued by the Department.

5.3. The Contractor shall carry on their operations in such a manner that damage is not inflicted to existing grounds, utilities, highway milepost markers, signs, delineators or other structures.

5.4. The Contractor shall be responsible for any highway property damaged by work operations.

5.5. Damage to stop signs, yield signs, railroad crossing or other regulatory signs shall be reported to the Department and the District Regional Signing and Striping Supervisor immediately. Immediate is considered to be within one (1) hour of occurrence. Damage to delineators shall be repaired within forty-eight (48) hours of occurrence.

5.6. Contractor’s Employees

5.6.1. All persons engaged in the performance of work under this contract shall be, unless otherwise approved by the Department, direct bona fide employees of the Contractor or authorized subcontractors. Direct bona fide employee is defined as an actual employee of the Contractor that is not a leased or subcontracted employee.

5.6.2. The Contractor shall provide mentally alert, physically fit, adequately trained and qualified employees to ensure contracted services progress in a safe, orderly and timely manner.

The Contractor shall provide an adequate number of qualified and experienced employees to complete the work on each project.

5.6.3. All Contractors’ employees shall be in compliance with all OSHA and other State, Federal, Local regulatory agency/requirements.

5.6.4. All Contractors’ employees shall take the necessary operational and safety precautions during the performance of services to prevent accidents from occurring. Contractor shall ensure all of its employees are properly licensed to operate Contractor’s equipment and are properly trained in their use.

5.6.5. Due to the nature of work performed, the Contractor’s employees, in a particular sense, will represent the State to the motoring public. Employees shall treat motorists in a friendly, courteous manner. Employees should keep well informed on local road conditions, detours, points of interest, and services available, but shall refrain from recommending any retail service over another.

5.6.6. No visitors, spouses, or children of the Contractor’s employees will be allowed in the work location during working hours unless they are bona fide employees of the Contractor.

Parking of employees’ personal vehicles within the Right-of-Way is prohibited.

5.6.7. Employees are required to comply with A.R.S. §28-731, which prohibits driving over, across, or within a highway median.

5.6.8. The Contractor and Contractor’s employees are strictly prohibited from the operation of, or advertising of any commercial enterprise or activity on any premises that are the subject of this contract; except as may be provided under other contracts to which the Department is a signatory. Refer to A.R.S. §28-7053.

5.7. Supervision

5.7.1. The Contractor shall provide the Project Manager with names and telephone numbers of all supervisory personnel who will oversee this contract. The supervisory personnel shall assist the Project Manager in coordinating operational requirements.

5.7.2. An On-Site Supervisor shall be in the work area at all times when work operations are taking place. The On-Site Supervisor shall have authority to make decisions concerning day-to-day operations and shall assist the Project Manager in making on-site inspections and in coordinating other operational requirements. The On Site Supervisor shall be competent in all matters relating to the specific job tasks, including required licenses and certifications, traffic control plans, devices, and services required under this contract.

5.7.3. The On-Site Supervisor shall possess a means of communications with the Project

Manager in advance of and while performing any work under this contract. This form of communication may be cellular telephone with hands-free capability, at no cost to the Department. If the work location is within an area that is known to not receive cellular signal, communication shall be agreed upon by the On-Site Supervisor and the Department.

5.7.4. A copy of this contract and any amendments thereto shall be in the possession of the On-

Site Supervisor at all times when performing work under this service contract.

5.8. Language Requirement

5.8.1. The Contractor’s On-Site supervisor and additional personnel as deemed necessary by the

Department shall communicate in English. This is not meant to require that all Contractors’ personnel speak, read, and write English. This requirement is necessary due to the following reasons that include but are not limited to:

• Warnings of emergencies and hazards

• Preparation of reports

• Communication with Department personnel and traveling public

5.8.2. Due to the significance of the above listed reasons, the English requirement is being made with the intent that communications between the Contractor’s representatives and Department and the public will be understood.

6. Department’s Responsibilities

6.1. Acts of Nature

6.1.1. The Department will be responsible for all damage caused by acts of nature. If the damage is so severe that extended closure of the roadway is necessary, the Contractor’s duties and compensation may be suspended for the closure period.

6.2. Inspection

6.2.1. The Project Manager shall perform periodic inspections to ascertain Contractor’s compliance with contract requirements. The Project Manager reserves the right to inspect equipment at any time and require the replacement of any equipment that does not meet minimum serviceability and safety standards.

6.3. Work Acceptance

6.3.1. The Department shall have the final decision on all questions which may arise as to the quality and acceptability of any work performed under the contract. The Department shall verify all work is completed in a responsible and professional manner and in accordance with the specifications, schedules, performances, and operating standards, which are incorporated in the work assignment.

6.4. Suspension Of Work

6.4.1. The Department shall suspend operations at any time, when in their judgment, present or impending weather conditions, or road and traffic conditions are such that work operations cannot be carried out in a safe and effective manner, or will pose an environmental hazard.

6.4.2. The Department will be responsible for all damage caused by acts of nature. If the damage is so severe that extended closure is necessary, the Contractor’s duties and compensation may be suspended for the closure period.

6.4.3. The Department shall immediately suspend operations when work performance is observed in violation of safety rules, regulations or practices. Violations of safety rules, regulations, or practices may be considered grounds for termination of the contract.

6.4.4. The Contractor shall suspend operations if weather or road and traffic conditions are such that work operations cannot be carried out in a safe and effective manner, or will pose an environmental hazard. If such suspension occurs, the Contractor shall immediately notify

SPECIAL TERMS AND CONDITIONS

1. CONTRACT TERM

1.1 The term of any resultant contract shall commence on the effective day of award and shall continue for a period of twelve months (12) thereafter, unless terminated, cancelled or extended as otherwise provided herein.

2. CONTRACT EXTENSION

2.1 By mutual written contract amendment, any resultant…