CTR066291_ISB.pdf
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- Attached to
- Master Agreement AZ|CTR066291
- Contract number
- CTR066291
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (Exhibit N) for Emergency Shelter Services, covering a contract period from 7/1/2025 to 6/30/2026, involving Pima County as the organization and involving the Arizona Department of Economic Security (ADES) as a funding source. The contract number is CTR066291 with Amendment 5, and it focuses on Emergency Solutions Grants (ESG) program services.
The budget totals $1,492,654.75, with $250,891.72 coming from ADES-Homeless funding, and the remaining funds sourced from Government Funding - City ($44,000) and Government Funding - State ($1,197,763.03). The services include emergency shelter operations, with personnel costs of $202,000 for three staff positions (two Program Coordinators and one Program Specialist), and additional expenses covering supportive services, client transportation, shelter operations (utilities, janitorial, food, equipment, security), and indirect costs. The budget covers essential services such as case management, child care, education services, employment assistance, life skills training, transportation, and services for special populations, with specific provisions for rental assistance, housing inspections, and stabilization support for homeless individuals and families.
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TOTAL FTE Level Service Code
(O, S, R, HP)
Position Title & Description ONLY include personnel who provide direct services or support
TOTAL COST ADES COST
1.00 S Program Coordinator 77,000.00 0.00
1.00 S Program Coordinator 68,000.00 0.00
1.00 S Program Specialist 57,000.00 0.00
TOTAL # of FTEs: 202,000.00 0.00
Service Code (R, HP only)
Item/Basis TOTAL COST ADES COST
0.00 0.00
Service Code (R, HP only)
Item/Basis TOTAL COST ADES COST
0.00 0.00
Service Code (S only)
Item/Basis TOTAL COST ADES COST
TOTAL:
4) TOTAL ESSENTIAL SERVICES FOR EMERGENCY SHELTER
Case Management, child care, education services, employment assistance, life skills training, transportation, and services for special populations (e.g., services for people living with HIV/AIDS, homeless youth, and victim services). These are non-employee expenses.
Short term rental assistance = Fair Market rent and utility payments up to 100 percent for up to three months. Medium term rental assistance less up to 30 percent of client income, whichever provider payment is less, contingent upon quarterly client re-assessment and income verification. Payment of rental arrears consists of a one-time payment for up to 6 months of rent in arrears, including late fees.
TOTAL:
3) TOTAL RAPID RE-HOUSING AND/OR HOMELESS PREVENTION STABILIZATION & FINANCIAL ASSISTANCE:
Housing inspections, assessment of housing in compliance with ESG requirements (i.e., rent reasonableness, habitability standards, lead based paint evaluation), rental application fees, security deposits, last month's rent, utility deposits, payments of utility arrears for up to six (6) months, legal fees for landlord/tenant matters, credit repair, transportation, miscellaneous moving expenses to include truck rental, to support homeless individuals and families in order to move participant as quickly as possible into permanent housing and to achieve stability in that housing or achieve stability in current housing. These are non-employee expenses.
EXHIBIT N
ITEMIZED SERVICE BUDGET
CONTRACT SERVICE(S): EMERGENCY SHELTER SERVICES ORGANIZATION: PIMA COUNTY
CONTRACT PERIOD: 7/1/2025 - 6/30/2026 CONTRACT NUMBER: CTR066291 / Amendment 5
SERVICE CODES: O = Street Outreach S = Emergency Shelter R = Rapid Re-housing HP = Homeless Prevention
1) TOTAL PERSONNEL & EMPLOYEE RELATED EXPENSES FOR DIRECT SERVICES (One Service Code Per Line)
Compensation directly related to carrying out the activities of the identified Service Code as well as other costs such as insurance, workers compensation, etc.
TOTAL:
2) HOUSING VOUCHERS FOR RAPID RE-HOUSING & HOMELESS PREVENTION
S Supportive Services 10,000.00
S Client Transportation 5,000.00
S Operating Expense 500.00
15,500.00 0.00
Service Code
(O) only
Item/Basis TOTAL COST ADES COST
0.00 0.00
Service Code (S only)
Item/Basis TOTAL COST ADES COST
S utilities 65,000.00 4,000.00
S janitorial/linens 130,000.00 117,000.00
S food 175,000.00 0.00
S equipment 10,000.00 0.00
S furnishings 56,765.00 20,500.00
S supplies 55,000.00 27,500.00
S security 175,000.00 34,166.71
S maintenance 50,000.00 15,000.00
S lease 365,000.00 0.00
1,081,765.00 218,166.71
Item/Basis TOTAL COST ADES COST
TOTAL: 0.00 0.00
Service Code
(O, S, R, HP)
Indirect Cost Rate de minimus rate, Federally negotiated rate, or other
TOTAL COST ADES COST
S 15% De Minimis Rate 193,389.75 32,725.01
8) INDIRECT COSTS
Please review HUD's Indirect Cost Toolkit for guidance on Indirect Costs and the Emergency Solutions Grants (ESG) program. Copy and paste the link into your browser:
https://files.hudexchange.info/resources/documents/Indirect-Cost-Toolkit-for-CoC-and-ESG-Programs.pdf. Your agency is responsible for under-standing how Indirect Costs are calculated and charged under the ESG program. If your agency is billing a Federally-Negotiated Indirect Cost Rate, your agency must provide a copy of the rate agreement with the ISB.
TOTAL:
Engagement, case management, emergency health and mental health services, and transportation.
TOTAL:
6) TOTAL SHELTER OPERATIONS EXPENSES
Maintenance, rent, security, fuel, equipment, insurance, utilities, food, furnishings, supplies necessary for operation of a Emergency Shelter. Eligible costs may also include hotel/motel vouchers for individuals or families experiencing homelessness when congregant Emergency Shelter is unavailable.
7) HMIS EXPENSES
Purchasing or leasing computer system equipment, obtaining technical support; paying a portion of utilities, and high-speed data transmission necessary to operate or contribute data to the HMIS; paying salaries for operating HMIS, i.e. data entry, monitoring and reviewing data quality, and data analysis; training including costs of travel to attend HUD-sponsored and HUD-approved training on HMIS; paying participation fees charged by the HMIS Lead, if the subrecipient is not the HMIS Lead.
TOTAL:
5) TOTAL ESSENTIAL SERVICES FOR STREET OUTREACH
193,389.75 32,725.01
Admin % and Basis
(ONLY UP TO 7.5% OF THE AWARD) TOTAL COST ADES COST
TOTAL: 0.00 0.00
1,492,654.75 250,891.72
TOTAL COST ADES COST
8) 0.00
9) 1,492,654.75 250,891.72
Manually Calculate Total Rapid Re-housing (R) COST 0.00
11) 0.00
12) Total HMIS COST 0.00 0.00
13) **LOCAL GOVERNMENTS ONLY** Total ADMIN COST 0.00 0.00
14) TOTAL COSTS BY SERVICE CODES: 1,492,654.75 250,891.72
14) REVENUE SOURCES: TOTAL COST ADES COST
ADES-HOMELESS 250,891.72 250,891.72
Government Funding - City 44,000.00
Government Funding - County 0.00
1,197,763.03
Gov. Funding - Federal 0.00
Foundation & Corporate Support 0.00
United Way 0.00
Contributions / Donations 0.00
Special Events / Fundraising 0.00
Legacies / Bequests / Investments 0.00
Program Service Fees & Reimbursements 0.00
In-Kind Support 0.00
Other Revenue* 0.00
* Identify Other Revenue Sources Here TOTAL REVENUE*: 1,492,654.75 250,891.72
10)
Manually Calculate total Homeless Prevention (HP) COST
Government Funding – State (Do not include ADES Homeless Program funding listed above)
*Total Revenue must equal the Total Cost
TOTAL:
Manually Calculate Total Street Outreach (O) COST
Manually Calculate Total Shelter Operations (S) COST
9) ADMIN COSTS **ONLY LOCAL GOVERNMENTS MAY REQUEST ADMIN - NOT REQUIRED**
Only Local Governments may request up to 7.5% in Administrative Costs; it is not required. May use for the payment of administrative costs related to the planning and execution of ESG activities. This does not include staff and overhead costs directly related to carrying out activities eligible under § 576.101 through § 576.107, because those costs are eligible as part of those activities. Eligible administrative costs include: 1) General management, oversight and coordination, 2) Training on ESG requirements, 3) Consolidated plan, 4) Environmental review. For specific requirements and eligible costs, see 24 CFR Part 576.108
Total Costs by Above Budget Categories
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