CTR066285_Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR066285
- Contract number
- CTR066285
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (Exhibit N) for a state and local contract between the Arizona Department of Economic Security (ADES) and Community Bridges, Inc. (CBI), covering services in Toole Shelter, Pima Rapid Re-Housing (RRH), and Yuma-Gila Rapid Re-Housing for the contract period of July 1, 2023 to June 30, 2024, with the contract number CTR066285.
The contract encompasses comprehensive homeless services including emergency shelter, rapid re-housing, and related support activities across multiple Arizona regions. The total contract value is $1,525,898.13, with ADES providing $775,867.02 in funding. Key services include personnel costs for navigators and managers, rental assistance for a minimum of 37 housing units across Pima, Yuma, and Gila regions, move-in kits, housing assistance fees, and operational expenses. The budget covers various service codes (Street Outreach, Emergency Shelter, Rapid Re-Housing, and Homeless Prevention) with detailed allocations for personnel, housing vouchers, stabilization assistance, shelter operations, and indirect costs. Additional revenue of $535,944.84 is listed to cover the total contract costs, with funding sources including city government contributions and other unspecified revenue streams.
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TOTAL FTE Level Service Code
(O, S, R, HP)
Position Title & Description ONLY include personnel who provide direct services or support
TOTAL COST ADES COST
1 S Navigator I - $17.89 per hour 46,984.65 46,575.61
4 S Navigator II - $18.69 per hour 151,585.99 0.00
1 S Shelter Supervisor - $25.32 per hour 43,181.00 0.00
2 S Navigator II (Night) - $24.91 per hour 88,330.78 0.00
1 S Lead Navigator - $18.80 per hour 47,667.00 0.00
1 S Navigator I - $16.48 per hour 39,823.00 0.00
0.5 S Manager of HCI - $23.96 per hour 27,780.00 0.00
0.3 S Sr. Manager - $29.13 per hour 20,661.00 0.00
1 R Lead Navigator - $20.21 per hour - Pima 47,672.01 47,672.01
0.25 R Housing Supervisor- $24.21 per hour - Pima 14,022.36 14,022.36
0.1 R HCI Manager - $26.27 per hour - Pima 6,041.26 6,041.26
0.05 R Director - $43.60 per hour - Pima 4,844.00 4,844.00
0.25 R Data Coordinator - $22.69 per hour - Pima 13,222.99 13,222.99
0.5 R Lead Navigator - GILA ($19.38 per hour) 22,962.35 22,962.35
1 R Navigator II - YUMA ($21.32 per hour) 50,478.01 50,478.01
0.5 R Housing Supervisor ($22.28 per hour) - Yuma/Gila 26,014.33 26,014.33
0.25 R HCI Manager ($35.71 per hour) - Yuma/Gila 20,073.10 20,073.10
0.1 R Director ($43.60 per hour) - Yuma/Gila 9,689.69 9,689.69
0.25 R Data Coordinator ($22.69 per hour) - Yuma/Gila 13,222.99 13,222.99
TOTAL # of FTEs: 15.5 694,256.51 274,818.70
Service Code (R, HP only)
Item/Basis TOTAL COST ADES COST
R Rental Assistance, a minimum of 17 units for 12 months, Pima FY23 FMR $893 for 5 months @ 100%, 5 months @ 66% and 2 months @ 33% - Pima
136,021.76 136,021.76
R
Rental Assistance, a minimum of 20 units for 12 months,YUMA FY FMR $815 and GILA FY23 FMR $836 for 4 months @ 100%, 4 months @ 66% and 4 months @ 33% - Yuma/Gila
130,583.80 130,583.80
266,605.56 266,605.56
Service Code (R, HP only)
Item/Basis TOTAL COST ADES COST
R Move In Kits 17 kits @ $289 each - Pima 4,913.00 4,913.00
R HOM, Inc fees for housing assistance, $444.97 lease up per unit plus $27.82 per month per unit - Pima 12,766.83 12,766.83
R Deposits/Application Fees $1500 per unit x 17 units - Pima 25,500.00 25,500.00
R Mileage - .655 per mile x 750 miles per month x 12 months -
Pima 5,895.00 5,895.00
R Telephone - 50% (based on .5 FTE) x $56 per month x 12 months - Pima
940.80 940.80
Short term rental assistance = Fair Market rent and utility payments up to 100 percent for up to three months. Medium term rental assistance less up to 30 percent of client income, whichever provider payment is less, contingent upon quarterly client re-assessment and income verification. Payment of rental arrears consists of a one-time payment for up to 6 months of rent in arrears, including late fees.
TOTAL:
3) TOTAL RAPID RE-HOUSING AND/OR HOMELESS PREVENTION STABILIZATION & FINANCIAL ASSISTANCE:
Housing inspections, assessment of housing in compliance with ESG requirements (i.e., rent reasonableness, habitability standards, lead based paint evaluation), rental application fees, security deposits, last month's rent, utility deposits, payments of utility arrears for up to six (6) months, legal fees for landlord/tenant matters, credit repair, transportation, miscellaneous moving expenses to include truck rental, to support homeless individuals and families in order to move participant as quickly as possible into permanent housing and to achieve stability in that housing or achieve stability in current housing. These are non-employee expenses.
EXHIBIT N
ITEMIZED SERVICE BUDGET
CONTRACT SERVICE(S): Toole Shelter / Pima RRH / Yuma-Gila RRH ORGANIZATION: CBI
CONTRACT PERIOD: 7/1/2023 - 6/30/2024 CONTRACT NUMBER: CTR066285
SERVICE CODES: O = Street Outreach S = Emergency Shelter R = Rapid Re-housing HP = Homeless Prevention
1) TOTAL PERSONNEL & EMPLOYEE RELATED EXPENSES FOR DIRECT SERVICES (One Service Code Per Line)
Compensation directly related to carrying out the activities of the identified Service Code as well as other costs such as insurance, workers compensation, etc.
TOTAL:
2) HOUSING VOUCHERS FOR RAPID RE-HOUSING & HOMELESS PREVENTION
R Office Supplies @ $33 per month - Pima 396.00 396.00 R Office Supplies ($52 per month) - Yuma/Gila 624.00 624.00 R Telephone ( $56 x FTE x 12 mths) - Yuma/Gila 1,747.20 1,747.20 R FTE Supplies ($1300 per computer) - Yuma/Gila 2,600.00 2,600.00
R Mileage ( 500 miles per month x $.665 per mile 2023 rate) -
Yuma/Gila 3,930.00 3,930.00
R Move In Kits ( $300 per kit ) - Yuma/Gila 6,000.00 6,000.00
R HOM, Inc fees for housing assistance, $444.97 lease up per unit plus $27.82 per month per unit - Yuma/Gila 15,019.80 15,019.80
R Deposits/Application Fees $1500 per unit x 20 units -
Yuma/Gila 30,000.00 30,000.00
TOTAL: 110,332.63 110,332.63
Service Code (S only)
Item/Basis TOTAL COST ADES COST
0.00 0.00
(O) only
Item/Basis TOTAL COST ADES COST
0.00 0.00
(S only)
Item/Basis TOTAL COST ADES COST
S Lodging & Meals $60,406.21 from DES and remainder from other funding sources for Food, cooks, and maintence staff
120,000.00 60,406.21
S
Direct Supplies $150/month x 12 months - shelter items (linens, laundry, hygiene, food service items etc.), PPE Kits, ID's BC, SSC, Clinical supplies, plus $17,525 from other sources
19,325.00 1,800.00
S Shelter Repairs and Maintenance Supplies $150/month x 12 months - Shelter repairs, upkeep, maintence, cleanings, equipment, and pest control
1,800.00 1,800.00
S Office Supplies $15/FTE x 1 FTE x 12 months, plus $950 from other funding sources 1,130.00 180.00
S Telephone 1 FTE x $56/month x 12 months, plus 1.5 FTE @
$56 x 12 mths from other funding sources 1,680.00 672.00
S Copier Lease $833.33 per mth x 12 mths, plus $480 from other sources 10,480.00 0.00
S Occupancy: $8850 x 12 mths rent for temporary shelter 106,200.00 0.00
S FTE Supplies: Laptop/monitor 4 @ 1800 7,200.00 0.00
S Vehicle Mileage: 200 miles per month @ .625 1,500.00 0.00
S Landline Telephone 480.00 0.00
S 50 Move In kits @ $289 /150 Hygiene Kits @ $62 23,750.00 0.00
S Other Miscellaneous Move In Costs 4,590.95 0.00
298,135.95 64,858.21
Item/Basis TOTAL COST ADES COST
4) TOTAL ESSENTIAL SERVICES FOR EMERGENCY SHELTER
Case Management, child care, education services, employment assistance, life skills training, transportation, and services for special populations (e.g., services for people living with HIV/AIDS, homeless youth, and victim services). These are non-employee expenses.
TOTAL:
Engagement, case management, emergency health and mental health services, and transportation.
TOTAL:
6) TOTAL SHELTER OPERATIONS EXPENSES
Maintenance, rent, security, fuel, equipment, insurance, utilities, food, furnishings, supplies necessary for operation of a Emergency Shelter. Eligible costs may also include hotel/motel vouchers for individuals or families experiencing homelessness when congregant Emergency Shelter is unavailable.
7) HMIS EXPENSES
Purchasing or leasing computer system equipment, obtaining technical support; paying a portion of utilities, and high-speed data transmission necessary to operate or contribute data to the HMIS; paying salaries for operating HMIS, i.e. data entry, monitoring and reviewing data quality, and data analysis; training including costs of travel to attend HUD-sponsored and HUD-approved training on HMIS; paying participation fees charged by the HMIS Lead, if the subrecipient is not the HMIS Lead.
TOTAL:
5) TOTAL ESSENTIAL SERVICES FOR STREET OUTREACH
HMIS ( $200 per FTE x 2.35 FTE ) - Yuma/Gila 470.00 470.00
TOTAL: 470.00 470.00
Service Code
(O, S, R, HP)
Indirect Cost Rate 10% de minimus rate, Federally negotiated rate, or other
TOTAL COST ADES COST
S Federally negotiated rate 14.9% 113,919.20 16,603.64
R Federally negotiated rate 14.9% (Not charged on RRH and
Deposits/App Fees - Pima 16,496.42 16,496.42
R Federally negotiated rate 14.9% (not charged on RRH and deposits/app fees) - Yuma/Gila 25,681.86 25,681.86
156,097.48 58,781.92
Admin % and Basis
(ONLY UP TO 7.5% OF THE AWARD) TOTAL COST ADES COST
TOTAL: 0.00 0.00
1,525,898.13 775,867.02
TOTAL COST ADES COST
8) 0.00 0.00
9) 878,068.57 128,037.46
Manually Calculate Total Rapid Re-housing (R) COST 647,359.56 647,359.56
11) 0.00 0.00
12) Total HMIS COST 470.00 470.00
13) **LOCAL GOVERNMENTS ONLY** Total ADMIN COST 0.00 0.00
14) TOTAL COSTS BY SERVICE CODES: 1,525,898.13 775,867.02
14) REVENUE SOURCES: TOTAL COST ADES COST
ADES-HOMELESS 775,867.02 775,867.02
Government Funding - City 214,086.27
Government Funding - County 0.00
0.00
Gov. Funding - Federal 0.00
Foundation & Corporate Support 0.00
10)
Manually Calculate total Homeless Prevention (HP) COST
Government Funding – State (Do not include ADES Homeless Program funding listed above)
TOTAL:
Manually Calculate Total Street Outreach (O) COST
Manually Calculate Total Shelter Operations (S) COST
8) INDIRECT COSTS
Please review HUD's Indirect Cost Toolkit for guidance on Indirect Costs and the Emergency Solutions Grants (ESG) program. Copy and paste the link into your browser:
https://files.hudexchange.info/resources/documents/Indirect-Cost-Toolkit-for-CoC-and-ESG-Programs.pdf. Your agency is responsible for under-standing how Indirect Costs are calculated and charged under the ESG program. If your agency is billing a Federally-Negotiated Indirect Cost Rate, your agency must provide a copy of the rate agreement with the
ISB.
9) ADMIN COSTS **ONLY LOCAL GOVERNMENTS MAY REQUEST ADMIN - NOT REQUIRED**
Only Local Governments may request up to 7.5% in Administrative Costs; it is not required. May use for the payment of administrative costs related to the planning and execution of ESG activities. This does not include staff and overhead costs directly related to carrying out activities eligible under § 576.101 through § 576.107, because those costs are eligible as part of those activities. Eligible administrative costs include: 1) General management, oversight and coordination, 2) Training on ESG requirements, 3) Consolidated plan, 4) Environmental review. For specific requirements and eligible costs, see 24 CFR Part 576.108
Total Costs by Above Budget Categories
United Way 0.00
Contributions / Donations 0.00
Special Events / Fundraising 0.00
Legacies / Bequests / Investments 0.00
Program Service Fees & Reimbursements 0.00
In-Kind Support 0.00
Other Revenue* 0.00
Other Revenue* 535,944.84
* Identify Other Revenue Sources Here TOTAL REVENUE*: 1,525,898.13 775,867.02
*Total Revenue must equal the Total Cost
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