CTR066194__Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR066194
- Contract number
- CTR066194
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (ISB) Workbook for a Domestic Violence - Statewide contract with Colorado River Regional Crisis Services (CRRCS), covering services across multiple facilities including an Emergency Shelter, Transitional Housing, and Community Office. The contract is administered by ADES (Arizona Department of Economic Security), which will provide state funds to cover the 20% match requirement for the contract period of 7/1/23 - 6/30/24.
The budget totals $827,732.82, with revenue sources including ADES-DCAD ($401,801.46), VOCA ($98,481.00), OVW ($300,000.00), and Foundation Grants and Donations ($27,450.36). The budget covers personnel costs for 12 positions, including advocates, directors, and support staff, with detailed allocations across different service categories such as Shelter, Mobile & Community Based Advocacy, and Transitional Housing. Expenses are comprehensively broken down into categories including employee-related expenses, professional services, travel, space, materials and supplies, and operating services. The budget reflects a comprehensive approach to providing domestic violence support services, with specific line items for client assistance, utilities, insurance, and other operational needs.
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CONTRACT SERVICE: Domestic Violence - Statewide AGENCY NAME: Colorado River Regional Crisis Services (CRRCS) FACILITY NAME(S): Emergency Shelter, Transitional Housing, Community Office
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
REMINDER: Please review the ISB Instructions tab before completing the ISB and Budget Narrative tabs. If your agency will be providing services at multiple locations, please list the name of the facility next to each budget line item and group them together.
1. PERSONNEL DCAD DCAD
Mobile & Community Tranistional
TOTAL TOTAL DCAD Based Advocacy Housing Number of FTE Total Salary for the % Allocated Service SERVICE SERVICE SHELTER (MCBA) (TH) Positions Level Position Title Contract Period *A + D = Total COST COST COST COST COST
1 1.00 Bilingual Advocate (Shelter) $39,520 0+100=100 $39,520.00 $39,520.00 $39,520.00 $0.00 $0.00
1 1.00 Advocate (Community and Shelter) $39,520 0+25=25 $35,568.00 $9,880.00 $9,880.00 $0.00 $0.00
1 1.00 Executive Director-All locations $76,440 70+0=70 $64,974.00 $53,508.00 $32,104.80 $18,727.80 $2,675.40
1 1.00 Program Director-All locations $65,520 20+20=40 $52,416.00 $26,208.00 $13,104.00 $10,483.20 $2,620.80
1 1.00 Operations Director-Community Office $72,072 55+5=60 $61,261.20 $43,243.20 $25,945.92 $15,135.12 $2,162.16
1 1.00 Administrative Assistant/Transitional Housing Coordinator-Community Office
$47,840 45+30=75 $40,664.00 $35,880.00 $10,764.00 $10,764.00 $14,352.00
1 1.00 Law Enforcement Liason $52,000 0+0=0 $44,200.00 $0.00 $0.00 $0.00 $0.00
1 1.00 Community Outreach Coordinator $52,000 0+0=0 $41,600.00 $0.00 $0.00 $0.00 $0.00
1 1.00 Junior Legal Advocate/Shelter Advocate $41,600 0+0=0 $31,200.00 $0.00 $0.00 $0.00 $0.00
1 1.00 Advocate (Community and Shelter) $37,440 0+0=0 $28,080.00 $0.00 $0.00 $0.00 $0.00
1 1.00 Advocate (Shelter) $37,440 0+0=0 $33,696.00 $0.00
1 0.50 Justice Response Team Administrator $26,000 0+0=0 $20,800.00 $0.00 $0.00 $0.00 $0.00
TOTAL PERSONNEL TOTAL: $493,979.20 $208,239.20 $131,318.72 $55,110.12 $21,810.36
*A = % Administrative Functions D = % Direct Service Functions
2. EMPLOYEE RELATED EXPENSES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Taxes 9.38% x Salary Cost $46,335.25 $19,532.84 $12,317.70 $5,169.33 $2,045.81 Retirement Match 3% Matching x Salary Cost $14,819.38 $6,247.18 $3,939.56 $1,653.30 $654.31 Health, Dental, Vision, and Life $750/month x 12 months x 6 FTE $90,900.00 $36,765.00 $22,095.00 $7,560.00 $7,110.00 Worker's Comp 0.1 per $100 payroll for Office Staff $187.00 $131.00 $68.00 $44.00 $19.00 Worker's Comp 1 per $100 payroll for Direct Service Staff $3,062.00 $754.00 $624.00 $104.00 $26.00
TOTAL EMPLOYEE RELATED EXPENSES TOTAL: $155,303.62 $63,430.01 $39,044.26 $14,530.63 $9,855.12
3. PROFESSIONAL AND OUTSIDE SERVICES TOTAL TOTAL DCAD DCAD DCAD
Attachment 3 Itemized Service Budget (ISB) Workbook
Contract Period: 7/1/23 - 6/30/24
0000000000001
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Accounting and Payroll $20,000/year $20,000.00 $20,000.00 $12,000.00 $6,400.00 $1,600.00 Building Maitenence and Repair $15,900.00 $6,996.00 $4,388.40 $1,971.60 $636.00 IT Maintenance and Repair $10,000.00 $10,000.00 $6,000.00 $3,200.00 $800.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $45,900.00 $36,996.00 $22,388.40 $11,571.60 $3,036.00
4. TRAVEL TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Gas $2,500.00 $1,700.00 $510.00 $1,190.00 $0.00
Employee Training Hotel, mileage, and meals for the Sharing Experience and trainings/conferences
$8,400.00 $0.00 $0.00 $0.00 $0.00
TOTAL TRAVEL TOTAL: $10,900.00 $1,700.00 $510.00 $1,190.00 $0.00
5. SPACE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Community Office Rent $20,000/year $15,600.00 $11,400.00 $0.00 $11,400.00 $0.00
Pest Control Monthly treatments for pest control at Emergency Shelter and Transitional Housing
$1,210.00 $1,210.00 $605.00 $0.00 $605.00
Copier Lease Copier to makes copies for programs and organization $5,328.00 $4,407.00 $2,644.20 $1,410.24 $352.56
Security and Fire Monitoring
Costs to operate shelter gate, keyless entry, and fire monitoring at shelter; and security cameras and alarms at all locations
$2,500.00 $2,500.00 $2,250.00 $125.00 $125.00
TOTAL SPACE TOTAL: $24,638.00 $19,517.00 $5,499.20 $12,935.24 $1,082.56
TOTAL TOTAL DCAD DCAD DCAD
6. EQUIPMENT SERVICE DCAD SHELTER MCBA TH
COST COST COST COST COST
ITEM BASIS
TOTAL EQUIPMENT TOTAL: $0.00 $0.00 $0.00 $0.00 $0.00
7. MATERIALS AND SUPPLIES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Shelter Resident Food $3,000.00 $0.00 $0.00 $0.00 $0.00 Shelter Resident Supplies $13,000.00 $6,645.61 $6,645.61 $0.00 $0.00 Office Supplies $2,000.00 $1,000.00 $600.00 $320.00 $80.00 Computers $1,500.00 $1,500.00 $1,000.00 $500.00 $0.00
TOTAL MATERIALS AND SUPPLIES TOTAL: $19,500.00 $9,145.61 $8,245.61 $820.00 $80.00
8. OPERATING SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Liability Insurance General liability insurance and D&O coverage $25,000.00 $25,000.00 $15,000.00 $8,000.00 $2,000.00
0000000000002
Membership and Subscriptions
Membership to ACESDV, Parker Chamber of Commerces, Canva, Onstar, Google Workspace, Eventbrite, Adobe, etc
$10,000.00 $7,500.00 $4,500.00 $2,400.00 $600.00
Vehicle Maitenance Oil Changes, Maitenece, and Other Repairs $2,720.00 $1,500.00 $900.00 $480.00 $120.00
Utilities Water, Sewer, Trash, Electric $22,400.00 $15,942.00 $8,000.00 $3,942.00 $4,000.00
Cell Phones Staff Cell Phones $5,300.00 $4,279.64 $3,180.00 $675.64 $424.00 Internet Internet, telephones, and cable $6,000.00 $5,460.00 $2,000.00 $1,460.00 $2,000.00
Advertising Social Media Boosting for DV Posts and Events $500.00 $500.00 $300.00 $160.00 $40.00
Software Microsoft Office 365 and Other Necessary Software $2,592.00 $2,592.00 $1,555.20 $829.44 $207.36
TOTAL OPERATING EXPENSES TOTAL: $74,512.00 $62,773.64 $35,435.20 $17,947.08 $9,391.36
9 INDIRECT COSTS TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Indirect Costs Federal Indirect Cost Rate of % $0.00 $0.00 $0.00
TOTAL INDIRECT COSTS TOTAL: $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL ADMIN COSTS TOTAL: $824,732.82 $401,801.46 $242,441.39 $114,104.67 $45,255.40
10 VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Client Assistance $3,000.00 $0.00 $0.00 $0.00 $0.00
TOTAL VOUCHERS TOTAL: $3,000.00 $0.00 $0.00 $0.00 $0.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $827,732.82 $401,801.46 $242,441.39 $114,104.67 $45,255.40
REVENUE SOURCES:
ADES - DCAD $401,801.46 $401,801.46 $242,441.39 $114,104.67 $45,255.40
VOCA $98,481.00
OVW $300,000.00
Foundation Grants and Donations $27,450.36
TOTAL REVENUE*: $827,732.82 $401,801.46 $242,441.39 $114,104.67 $45,255.40
*Revenue must equal the Total Costs listed in the Blue row above
0000000000003
ISB
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