CTR066188_Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR066188
- Contract number
- CTR066188
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (ISB) Workbook for a Domestic Violence - Statewide contract involving Alice's Place, Inc., with services to be provided at a Community Based Office and On-Site Shelter. The contract is associated with the Arizona Department of Economic Security (ADES), specifically the Division of Children, Adults and Developmental Services (DCAD), and includes multiple funding sources such as ADES, Navajo Nation, STOP Grant, VOCA Grant, and various other corporate, individual, and fundraising contributions.
The contract covers a one-year period from 7/1/23 to 6/30/24, with a total budget of $454,609.00 spanning multiple service categories including personnel, employee-related expenses, professional services, travel, space, equipment, materials and supplies, and operating services. Key service components include mobile and community-based advocacy, transitional housing, victim advocacy, and client support services. The budget is structured across different cost centers (DCAD Service, DCAD Shelter, Mobile & Community Based Advocacy, and Transitional Housing), with ADES providing funds to cover a 20% match requirement. Revenue sources are diverse, including grants, corporate donations, individual contributions, and fundraising efforts, precisely balanced to match the total expenditure.
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CONTRACT SERVICE: Domestic Violence - Statewide AGENCY NAME: Alice's Place, Inc.
FACILITY NAME(S): Community Based Office & On-Site Shelter
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
REMINDER: Please review the ISB Instructions tab before completing the ISB and Budget Narrative tabs. If your agency will be providing services at multiple locations, please list the name of the facility next to each budget line item and group them together.
1. PERSONNEL DCAD DCAD
Mobile & Community Tranistional
TOTAL TOTAL DCAD Based Advocacy Housing Number of FTE Total Salary for the % Allocated Service SERVICE DCAD SHELTER (MCBA) (TH) Positions Level Position Title Contract Period *A + D = Total COST COST COST COST COST
1 1.00 Executive Director-All Locations $45,600 100% + 0% = 100% $45,600.00 $0.00 1 1.00 Program Director-All Locations $41,600 0% + 100% = 100% $41,600.00 $0.00 1 1.00 Program/Admin Asst.-All Locations $37,440 95% + 5% = 100% $37,440.00 $37,440.00 $18,720.00 $18,720.00 1 1.00 Case Manager-All Locations $38,480 0% + 100% = 100% $38,480.00 $0.00 1 1.00 Victim Advocate/Tribal -All Locations $36,400 0% + 100% = 100% $36,400.00 $0.00 2 1.00 Victim Advocate-All Locations $70,720 0% + 100% = 100% $70,720.00 $0.00 1 1.00 Hotline Advocate-All Locations $11,900 0% + 100% = 100% $11,900.00 $0.00
TOTAL PERSONNEL TOTAL: $282,140.00 $37,440.00 $18,720.00 $18,720.00 $0.00
*A = % Administrative Functions D = % Direct Service Functions
2. EMPLOYEE RELATED EXPENSES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
FICA, SUTA Tax 7.7% of Salary $21,725.00 $2,882.00 $1,441.00 $1,441.00 Medical Stipends $500 x 12 $6,000.00 $0.00 Bonuses Staff Bonuses $14000 annually $14,000.00 $0.00 FICA on Bonuses 7.5% of Bonuses $1,050.00 $0.00
TOTAL EMPLOYEE RELATED EXPENSES TOTAL: $42,775.00 $2,882.00 $1,441.00 $1,441.00 $0.00
3. PROFESSIONAL AND OUTSIDE SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
CPA Cost Audit and Return $6,500.00 $6,500.00 $3,250.00 $3,250.00 Navajo Nation Agent Annual Fee $500.00 $0.00 Pest Control Service Community-Based Office $65 x 12 mos. $780.00 $780.00 $780.00 Pest Control Service On-Site Shelter $77 x 12 mo $924.00 $924.00 $924.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $8,704.00 $8,204.00 $4,174.00 $4,030.00 $0.00
Attachment 3 Itemized Service Budget (ISB) Workbook
Contract Period: 7/1/23 - 6/30/24
4. TRAVEL TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Fuel 5 Agency Owned Vehicles $6500 annually $6,500.00 $2,000.00 $2,000.00 Insurance 5 Agency Owned Vehicles $8800 annually $8,800.00 $5,000.00 $5,000.00 Registration 5 Agency Owned Vehicles $1400 annually $1,400.00 $420.08 $420.08 Maintenance 5 Agency Owned Vehicles $3500 annually $3,500.00 $1,500.00 $1,500.00
TOTAL TRAVEL TOTAL: $20,200.00 $8,920.08 $0.00 $8,920.08 $0.00
5. SPACE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Utilities Community-Based Office $200 x 12 mo $2,400.00 $2,400.00 $2,400.00 Utilities On-Site Shelter $420 x 12 mo $5,040.00 $5,040.00 $5,040.00 Rent Community Based Office $1400 x 12 mo $16,800.00 $16,800.00 $16,800.00 Rent On-Site Shelter $900 x 12 mo $10,800.00 $0.00 Maint/Repairs Community-Based Office $600 annually $600.00 $0.00 Maint/Repairs On-Site Shelter $5000 annually $5,000.00 $0.00 Security System On-Site Shelter $70 x 12 mo $840.00 $840.00 $840.00 Property Insurance All Locations $1400 annually $1,400.00 $0.00 Motel Expense Shelter Overflow $1500 annually $1,500.00 $0.00
TOTAL SPACE TOTAL: $44,380.00 $25,080.00 $5,880.00 $19,200.00 $0.00
TOTAL TOTAL DCAD DCAD DCAD
6. EQUIPMENT SERVICE DCAD SHELTER MCBA TH
COST COST COST COST COST
ITEM BASIS
Office Equipment Office Equipment Upgrades $4000 annually $4,000.00 $0.00 Shelter Equipment Appliances $1200 annually $1,200.00 $0.00
TOTAL EQUIPMENT TOTAL: $5,200.00 $0.00 $0.00 $0.00 $0.00
7. MATERIALS AND SUPPLIES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Shelter Supplies Client Supplies - Shelter $17800 annually $17,800.00 $0.00 Client Activities Adult/Child Activities and Groups $3000 annually $3,000.00 $0.00 Office Supplies General Office Supplies $1000 annually $1,000.00 $0.00 Postage $250 annually $250.00 $0.00 Printing $1200 annually $1,200.00 $0.00
TOTAL MATERIALS AND SUPPLIES TOTAL: $23,250.00 $0.00 $0.00 $0.00 $0.00
8. OPERATING SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Accounting Costs Quickbooks for Accounting & Payroll $1500 annually $1,500.00 $0.00 Mobile Phones 8 Staff for all locations $380 x 12 $4,560.00 $4,560.00 $2,280.00 $2,280.00
Communication Community Office Phone/WiFi/Fax $450 x 12 $5,400.00 $0.00 Communication On-Site Shelter Phone/WiFi $100 x 12 $1,200.00 $0.00 Advertising Outreach Activities $3500 annually $3,500.00 $0.00 Memberships to Coalitions $900 annual fees $900.00 $900.00 $450.00 $450.00 General Liability Insurance $8400 annual premium $8,400.00 $0.00
TOTAL OPERATING EXPENSES TOTAL: $25,460.00 $5,460.00 $2,730.00 $2,730.00 $0.00
9 INDIRECT COSTS TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Indirect Costs Not Requested $0.00 $0.00
TOTAL INDIRECT COSTS TOTAL: $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL ADMIN COSTS TOTAL: $452,109.00 $87,986.08 $32,945.00 $55,041.08 $0.00
10 VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Financial Assistance Client Cash Assistance $2500 annually $2,500.00 $0.00
TOTAL VOUCHERS TOTAL: $2,500.00 $0.00 $0.00 $0.00 $0.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $454,609.00 $87,986.08 $32,945.00 $55,041.08 $0.00
REVENUE SOURCES:
ADES - DCAD $87,986.08 $87,986.08 $32,945.00 $55,041.08 $0.00
Navajo Nation $133,879.92
STOP Grant $110,000.00 VOCA Grant $28,000.00
Corporate/Foundation $32,000.00 Individual/Private Donors $29,000.00
In-Kind Donations $12,743.00 Fundraising $8,000.00 United Way $7,000.00
SECC/AZ Dept Corrections $6,000.00
TOTAL REVENUE*: $454,609.00 $87,986.08 $32,945.00 $55,041.08 $0.00
*Revenue must equal the Total Costs listed in the Blue row above
ISB
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