CTR066187_Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR066187
- Contract number
- CTR066187
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (ISB) Workbook for a statewide domestic violence contract between Against Abuse, Inc. and the Arizona Department of Economic Security (ADES), specifically the Division of Children, Adults and Disability Services (DCAD). The contract covers multiple facilities including Casa Grande Shelter, Maricopa Shelter, Transitional Home, Maricopa Outreach Office, and Administrative/Outreach Office for the contract period of July 1, 2023 to June 30, 2024.
The contract provides comprehensive domestic violence services with a total budget of $2,268,654.85, funded through multiple revenue sources including ADES-DCAD ($722,188.94), VOCA ($897,878.00), STOP ($142,500.00), and several other grants. The budget covers personnel, employee-related expenses, professional services, travel, space, equipment, materials and supplies, operating services, indirect costs, and flexible financial assistance. Key service components include survivor support, shelter operations, outreach, and direct financial assistance to survivors, with an estimated $802.04 allocated per survivor across approximately 196 individuals. The budget is broken down by service category and includes detailed allocations for administrative and direct service functions across multiple program locations.
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CONTRACT SERVICE: Domestic Violence - Statewide AGENCY NAME: Against Abuse, Inc. CTR066187
FACILITY NAME(S):
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
REMINDER: If your agency will be providing services at multiple locations, please list the name of the facility next to each budget line item and group them together.
1. PERSONNEL DCAD DCAD
Mobile&Community Transitional
TOTAL TOTAL DCAD Based Advocacy Housing Number of FTE Total Salary for the % Allocated Service SERVICE DCAD SHELTER (MCBA) (TH) Positions Level Position Title Contract Period *A + D = Total COST COST COST COST COST
1 1.00 Executive Director-all locations $108,860.00 39 + 10 = 49 $53,341.00 $53,341.00 $42,455.00 $5,443.00 $5,443.00 1 1.00 Deputy Director - all locations $96,408.00 40 + 10 = 50 $48,204.00 $48,203.00 $38,563.00 $4,820.00 $4,820.00 1 1.00 Associate Director-all locations $93,600.00 50 + 05 = 55 $51,480.00 $42,120.00 $32,760.00 $4,680.00 $4,680.00 1 1.00 Residential Svs Director $80,354.00 45 + 20 = 65 $52,230.00 $28,124.00 $16,071.00 $4,018.00 $8,035.00 1 1.00 Human Resources Directr-all loca. $51,868.00 40 + 10 = 50 $25,934.00 $25,934.00 $18,154.00 $5,187.00 $2,593.00 1 1.00 Finance Manager -all locations $45,760.00 51 + 10 = 61 $27,914.00 $27,914.00 $21,050.00 $4,576.00 $2,288.00 2 2.00 Secretary/Recept -all locations $71,219.00 50 + 10 = 60 $42,731.00 $42,731.00 $32,048.00 $7,122.00 $3,561.00 1 1.00 Data Entry Specialist -all locations $37,387.00 63 + 0 = 63 $23,554.00 $23,554.00 $12,337.00 $7,478.00 $3,739.00
$0.00
1 1.00 MCB Services Director - Maricopa Outreach (OR) Office $75,862.00 45 + 15 = 60 $45,517.00 $3,793.00 $3,793.00
2 2.00 Advocate III- Admin/Outreach Office $105,846.00 0 + 65 = 65 $68,800.00 $2,116.00 $2,116.00 1 1.00 Advocate III - Maricopa OR Office $52,923.00 0 + 65 = 65 $34,400.00 $0.00 $0.00
$0.00 1 1.00 Shelter Director - Casa Grande $61,664.00 10 + 90 = 100 $61,664.00 $6,166.00 $6,166.00 1 1.00 Educator - Casa Grande Shelter $52,901.00 0 + 85 = 85 $44,966.00 $1,587.00 $1,587.00 1 1.00 Advocate III - Casa Grande Shelter $53,309.00 0 + 100 = 100 $53,309.00 $5,331.00 $5,331.00 5 5.00 Advocates-Casa Grande Sh (FT) $178,952.00 0 + 100 = 100 $178,952.00 $2,906.00 $2,906.00 4 1.85 Advocates-Casa Grande Sh (PT) $69,560.00 0 + 100 = 100 $69,560.00 $0.00 $0.00
$0.00 1 1.00 Advocate III - Transitional Home $50,888.00 0 + 100 = 100 $50,888.00 $1,018.00 $1,018.00
$0.00 1 1.00 Shelter Director - Maricopa Shelter $61,664.00 10 + 90 = 100 $61,664.00 $6,166.00 $6,166.00 1 1.00 Educator - Maricopa Shelter $48,681.00 0 + 85 = 85 $41,379.00 $1,460.00 $1,460.00 1 1.00 Advocate III - Maricopa Shelter $48,252.00 0 + 100 = 100 $48,252.00 $965.00 $965.00 3 4.00 Advocates - Maricopa Shelter (FT) $148,253.00 0 + 100 = 100 $148,253.00 $2,292.00 $2,292.00 3 1.00 Advocates - Maricopa Shelter (PT) $37,798.00 0 + 100 = 100 $37,798.00 $454.00 $454.00
TOTAL PERSONNEL TOTAL: $1,270,790.00 $326,175.00 $240,765.00 $49,233.00 $36,177.00 *A = % Administrative Functions D = % Direct Service Functions $326,175.00
2. EMPLOYEE RELATED EXPENSES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
ERE FICA, SUTA, W/C, Life and health 20.70% $263,053.53 $67,844.76 $50,164.89 $10,191.23 $7,488.64
Attachment 3 Itemized Service Budget (ISB) Workbook
Contract Period: 7/1/23 - 6/30/24
Casa Grande Shelter, Maricopa Shelter, Transitional Home, Maricopa Outreach Office and Administrative/Outreach Office insurance (note: some staff opt out of medical due to the cost, shelter column adjusted due to this factor)
TOTAL EMPLOYEE RELATED EXPENSES TOTAL: $263,053.53 $67,844.76 $50,164.89 $10,191.23 $7,488.64 $67,844.76
3. PROFESSIONAL AND OUTSIDE SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Audit A-133 Audit & 990 $30,000/year x 80% service $24,000.00 $5,100.00 $3,660.00 $960.00 $480.00 IT Services Webmaster & Database $2,040/year estim. for upgrades x 50% $1,020.00 $510.00 $204.00 $204.00 $102.00 Therapist EAP for employees $5,000/year estim. x 80% service $4,000.00 $4,000.00 $3,000.00 $500.00 $500.00 Moving Services Donations, office equip, etc $1,250/year estim. x 80% service $1,000.00 $1,000.00 $600.00 $200.00 $200.00
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $30,020.00 $10,610.00 $7,464.00 $1,864.00 $1,282.00 $10,610.00
4. TRAVEL TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Employee Mileage .62/mile x 45,798.39 miles per yr (approx 3,816.5 mi/mo; COVID protocols lifted) $28,395.00 $5,688.00 $2,274.00 $2,276.00 $1,138.00 Gasoline fill-ups Estim $497/mo x 12 mos agency vehicles, this service $5,964.00 $120.00 $120.00 Per Diem & Hotel Trainings/Conferences $2000/staff estimated overnight or O/S travel $12,000.00 $6,000.00 $6,000.00 Vehicle Maintenance Vehicle repairs & cleaning $3,927 estimated service (agency-owned vehicles) $3,927.00 $0.00 $0.00 Vehicle Insurance 2 agency owned vehicles $3353.50 per year/each $6,707.00 $0.00 $0.00
TOTAL TRAVEL TOTAL: $56,993.00 $11,808.00 $8,394.00 $2,276.00 $1,138.00
$11,808.00
5. SPACE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Rent Admin/Outreach Office $4,673.00 per month x 12 x 1% service $561.00 $561.00 $0.00 $561.00
Utilities Admin/Outreach Office $462.50 per month x 12 x 25.68% service $1,425.00 $1,425.00 $475.00 $475.00 $475.00 Rep/Maint Admin/Outreach Office $166.67 per month x 12 x 100% for repairs & maintenance $2,000.00 $2,000.00 $1,500.00 $500.00 $0.00
Rent Maricopa Outreach Off $1,599.00 per mo x 12 x 75% service $14,391.00 $14,391.00 $0.00 $14,391.00 Utilities Maricopa Outreach Off $171.00 per mo x 12 x 75% service $1,539.00 $1,539.00 $1,539.00
Rent 4 PCHA TH units $500.00 per mo x 12 x 100% service $6,000.00 $6,000.00 $6,000.00 Utilities Transitional Home $385.00 per mo x 12 x 100% service $4,620.00 $0.00 $0.00
Security Transitional Home $240.00 per mo x 12 x 100% service $2,880.00 $1,440.00 $1,440.00 Repairs Transitional Home $3,000.00 per year estimated maintenance $3,000.00 $3,000.00 $3,000.00 Utilities Maricopa Shelter $2,124.00 per mo x 12 x 100% service $25,488.00 $14,873.00 $14,873.00
Security Maricopa Shelter $350.00 per mo x 12 x 100% service $4,200.00 $2,520.00 $2,520.00 Repairs Maricopa Shelter $6,480.00 per year estim maintenance/pest control $6,480.00 $240.00 $240.00
Yard Maricopa Shelter $150.00 per mo x 12 x 100% service $1,800.00 $1,080.00 $1,080.00 Utilities Casa Grande Shelter $1,659.00 per mo x 12 x 100% service $19,908.00 $17,899.00 $17,899.00
Security Casa Grande Shelter $350.00 per mo x 12 x 100% service $4,200.00 $4,200.00 $4,200.00 Repairs Casa Grande Shelter $6,480.00 per year estim maintenance/pest control $6,480.00 $240.00 $240.00
Yard Casa Grande Shelter $400.00 per mo x 12 x 100% service $4,800.00 $2,400.00 $2,400.00 HVAC Maintenance 2 Shelters & Transitional Home 100% serv x annual fee $2,525.00 $2,525.00 $2,525.00 $2,093.50 $431.50
C19 Sanitizing services 2 Shelters & Transitional Home $750/service x 4 per year estim $3,000.00 $3,000.00 $2,000.00 $1,000.00 Insurance Building Ins -all locations $9,189.00 Agency building insur x 90% service $8,270.00 $8,270.00 $5,789.00 $1,654.00 $827.00
Storage 3 storage units $509.45 per mo x 12 x 100% service $6,113.40 $6,113.40 $6,113.40
TOTAL SPACE TOTAL: $129,680.40 $93,716.40 $61,422.90 $19,120.00 $13,173.50
$93,716.40
TOTAL TOTAL DCAD DCAD DCAD
6. EQUIPMENT SERVICE DCAD SHELTER MCBA TH
COST COST COST COST COST
ITEM BASIS
Copier Maintenance Maricopa shelt & Adm OR office 81% service x monthly fee $552.00 $5,365.44 $3,709.44 $2,782.08 $927.36 Copier Maintenance Casa Grande Shelter & TH home 100% service x monthly fee $183.00 $2,196.00 $1,647.00 $1,098.00 $549.00 Copier Maintenance Maricopa Outreach Office 30% service x monthly fee $109.00 $392.40 $392.40 $392.40
TOTAL EQUIPMENT TOTAL: $7,953.84 $5,748.84 $3,880.08 $1,319.76 $549.00
$5,748.84
7. MATERIALS AND SUPPLIES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
General Office Supplies Folders, flash drives, pens, etc. Avg $537.0967/mo x 62% service $3,996.00 $3,600.00 $2,520.00 $720.00 $360.00 Printing Costs Brochures, paper & ink cartridge Avg annual cost $8,699 x 83.91% service $7,299.00 $5,899.00 $3,400.00 $2,200.00 $299.00
Postage & mailing costs Stamps & certified mailings Avg $100/mo x 80% service $960.00 $960.00 $960.00 Outreach giveaway items pens, fans, etc w/crisis line & logo $300/mo x 50% service $1,800.00 $1,800.00 $1,800.00 Groceries for two shelters CG $400 & Maricopa $300 /week x 52 weeks/year food for residents $36,400.00 $36,400.00 $36,400.00
House hold supplies shelter needs (dishes, linens, etc) $2,000/facility (CG,Maricopa & Transitional) $6,000.00 $5,220.00 $4,000.00 $0.00 $1,220.00 Personal supplies hygiene, OTC medication, etc $75/mo x 3 facilities x 12 mos x 100% serv $2,700.00 $2,700.00 $1,800.00 $900.00 Cleaning & janitorial supplies Clean, including laundry supplies $150/mo x 3 facilities x 12 mos x 100% serv $5,400.00 $3,600.00 $3,600.00 $0.00
Arts & Craft supplies Group or healing supplies $50/mo x 3 facilities x 12 mos x 100% service $1,800.00 $1,800.00 $1,200.00 $600.00 Client Activities Movies, yoga class fees, etc $50/mo x 3 facilities x 12 mos x 100% service $1,800.00 $1,800.00 $1,200.00 $600.00
Purchase Laptops/Printers Replace/upgrade as needed for staff 100% service -Estim $993.4 x 5/year $4,967.00 $2,980.00 $2,980.00 $0.00 $0.00
TOTAL MATERIALS AND SUPPLIES TOTAL: $73,122.00 $66,759.00 $58,060.00 $4,720.00 $3,979.00 $66,759.00
8. OPERATING SERVICES TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Phone Casa Grande shelter T1 and land line Avg mo cost x 100% service $1,103.00 $13,236.00 $13,236.00 $13,236.00 Phone Transitional Home T1 line for residents & staff Avg month x 100% service $171.00 $2,052.00 $205.00 $205.00 Phone Adm/Outreach office T1 line for MCB & office staff Avg month cost x 5% serv $548.00 $328.80 $329.00 $329.00 Phone Maricopa Shelter T1 line for residents & staff Avg mo cost x 100% service $486.95 $5,843.40 $5,843.40 $2,921.70 $2,921.70 Phone Maricopa Outre. Off Office phone line for MCB staff Avg mo cost x 100% service $342.00 $4,104.00 $4,104.00 $4,104.00
Cell Phone costs for staff Cell phone for accessibility of staff Avg mo cost x 89.8% service $705.00 $7,597.00 $5,254.00 $5,254.00 $0.00 $0.00 Internet Client & Staff access CG & Transitional Home internet lines x 100% service $124.00 $1,488.00 $744.00 $744.00 $0.00
Direct TV Client TV-relaxation CG & Transitional Home TV/cable access x 100% svc $98.00 $1,176.00 $1,176.00 $588.00 $588.00 Advertising Help wanted & outreach Recruitment & public information ads x 100% service per year $6,500.00 $6,500.00 $3,500.00 $3,500.00 $0.00
New or renewal fingerprints New staff or renewal fingerprinting x $67 each x 21 staff per year estim $1,407.00 $67.00 $67.00 Insurance General/Liability/Bonds Required insurance annual averg x 72% service $46,749.00 $33,659.28 $24,309.00 $24,309.00
Dues /Memberships Various professional membership for agency service/discounts $4,691 x 80% serv. $3,753.00 $2,203.00 $2,203.00 Subscriptions Various: Intuit, Zoom, Adobe, Host Gator, etc $8,303.95 x 65% service $5,397.56 $4,521.00 $4,521.00
Staff Trainings PCSDV Coaltion, CPR/FA, SNAP trainings/year x 89% $11,450.00 $10,190.50 $2,382.00 $2,382.00 Shredding services Document shredding $1,222/yr shredding confidential files x 81.83% service $1,000.00 $1,000.00 $800.00 $100.00 $100.00
TOTAL OPERATING EXPENSES TOTAL: $97,732.54 $68,873.40 $60,525.70 $4,533.00 $3,814.70
9 INDIRECT COSTS TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Indirect Costs Federal Indirect Cost Rate of %
Indirect Costs 10% DeMinimis Rate for sources that allow indirect $182,109.54 $0.00 Indirect Costs 10% DeMinimis Rate x Shelter $490,676.57 $49,067.66 $49,067.66 Indirect Costs 10% DeMinimis Rate x MCB $93,256.99 $9,325.70 $9,325.70 Indirect Costs 10% DeMinimis Rate x TH cost $67,601.84 $6,760.18 $6,760.18
TOTAL INDIRECT COSTS TOTAL: $182,109.54 $65,153.54 $49,067.66 $9,325.70 $6,760.18 $65,153.54
SUBTOTAL ADMIN COSTS TOTAL: $2,111,454.85 $716,688.94 $539,744.23 $102,582.69 $74,362.02
10 VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE TOTAL TOTAL DCAD DCAD DCAD
SERVICE DCAD SHELTER MCBA TH
ITEM BASIS COST COST COST COST COST
Flexible Financial Assistance Survivor assistance for financial barriers, ensure safety, economic $157,200.00 $5,500.00 $3,500.00 $2,000.00 $0.00 stability, and create opportunity for survivor to become self-sufficient, ie:
Rent, transport, child care, utilities, car seats, professional clothes for job, car repairs, gas cards/fills, storage fees, motels, healing modalities such as gym memberships, massages, etc. Estim $550/survivor x 10 for DCAD services (Total Service for Financial Asst Est $802.04/survivor x 196 = $157,200)
TOTAL VOUCHERS TOTAL: $157,200.00 $5,500.00 $3,500.00 $2,000.00 $0.00
$5,500.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $2,268,654.85 $722,188.94 $543,244.23 $104,582.69 $74,362.02
REVENUE SOURCES:
ADES - DCAD $722,188.94 $722,188.94 $543,244.23 $104,582.69 $74,362.02
VOCA $897,878.00
STOP $142,500.00
SLFRF / ACESDV $226,771.91
OVW TLP $183,220.00
HOME $62,920.00
CDBG $17,516.00
AFLSE $15,660.00
TOTAL REVENUE*: $2,268,654.85 $722,188.94 $543,244.23 $104,582.69 $74,362.02
*Revenue must equal the Total Costs listed in the Blue row above
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