CTR064363_Contract_Documents.pdf

Rev. 04/2020

Procurement

STATE OF ARIZONA

ARIZONA DEPARTMENT OF TRANSPORTATION

1739 W. Jackson St., Ste. A

Phoenix, AZ 85007

INVITATION FOR BID

SOLICITATION NUMBER: BPM005010

DESCRIPTION: Intelligent Transportation System (ITS) Installation, Repair and Replacement Services

QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e-Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab.

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION.

Patrick Breazeale Procurement Officer

Phone: 602-712-8504 Email:PBreazeale@azdot.gov

This solicitation is issued in accordance with A.R.S. §41-2533 and A.A.C. R2-7-B301 et seq., Competitive Sealed

Bidding.

“An Equal Opportunity Agency”

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids i n response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award.

Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by p hone (602)

712-2089. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-2089.

https://app.az.gov/

TABLE OF CONTENTS

Solicitation No: BPM005010 Available online at

SECTION PAGE

Notice 1

Table of Contents 2

Scope of Work 3

Special Terms and Conditions 22

Uniform Terms and Conditions 31

EXHIBITS

1 - Title VI/Non-Discrimination Assurances Appendix A 47

2 - Title VI/Non-Discrimination Assurances Appendix E 48

3 - Task Order 49

4 - Safety Program Plan Requirements 52

5 - Usage Reports 53

SCOPE OF WORK

1. Statement of Need

1.1. Pursuant to the Arizona Procurement Code, A.R.S. §41-2501 et seq., the State of Arizona

Department of Transportation (Department), has a requirement for Intelligent Transportation

System (ITS) Installation, Repair and Replacement Services.

2. Introduction and Background

2.1. The Departments Transportation Systems Management and Operations (TSMO) division has a requirement for an on-call contract to provide maintenance and repair services to the Departments Intelligent Transportation Systems and lighting infrastructure on an as needed basis.

3. General Requirements

3.1. This Contract is intended to cover Fifteen (15) counties around the State of Arizona.

However the Contractor is not required to cover all of them. The following counties will be included:

Apache Greenlee Pima

Cochise La Paz Pinal

Coconino Maricopa Santa Cruz

Gila Mohave Yavapai

Graham Navajo Yuma

3.2. The work to be performed under this contract will be defined on a project basis per task assignment and shall be performed in accordance with the requirements of the following documents:

3.2.1.Arizona Department of Transportation, Standard Specifications for Road and Bridge Construction, Edition of 2021.

3.2.2.Arizona Department of Transportation, Roadway Engineering Group, Construction

Standard Drawings and available on the Department’s website.

3.2.3.Arizona Department of Transportation, Traffic Group, Manual of Approved Signs, available on the Department’s website.

3.2.4.Arizona Department of Transportation, Traffic Group, Traffic Control Design

Guidelines, 2019 Edition, available on the Department’s website.

3.2.5.Manual on Uniform Traffic Control Devices for Streets and Highways, 2009 edition and Arizona Supplement to the 2009 edition, dated January 2012.

3.3. This requirement includes the maintenance and repair work on the Department’s ITS and lighting infrastructure. Work will include but is not limited to; Fiber optic cables, conduit, traffic signals, lighting, DMS, CCTV cameras and wrong way detection. Typical work would include re-pulling conductors for traffic signals or roadway lighting, installing cameras, installing pull boxes, and installing and repairing conduit and fiber optic cable. The

Contractor shall furnish all necessary materials, labor, tools, equipment, vehicles needed to complete requested projects.

3.4. Definitions:

AASHTO American Association of State Highway and Transportation Officials

ANSI American National Standards Institute

AP Access Point

ASTM American Society for Testing and Materials

AWG American Wire Gauge

CCTV Closed circuit television

Contract Administrator ADOT Procurement Office, Procurement Officer

Contractor Firm and/or individual that will perform the work or provide materials requested in this solicitation

Contractor’s Facility Contractor’s office or storage lot

Contractor’s On-Site Supervisor

Contractor's employee authorized to direct or oversee work operations and having authority to make day to day decisions concerning the work operations.

dB Decibels – a logarithmic ratio of input and output power or voltage

Department furnished equipment Large items such as poles, special pull boxes, high mast lowering devices, load centers, cabinets, etc.

DMS Dynamic Message Sign

DPS Officer Department of Public Safety Officer

D.R. Damage Report

Firmware Program, or set of instructions programmed on a hardware device

FMS Freeway Management System

GPS Global Positioning System

HDPE High Density Polyethylene

Hz Hertz

ITS Intell igent Transportation System

KVA Kilo-volt-amperes

LED Light-Emitting Diode

MA Mill i-amp, equivalent to 1/1,000 Amp

MMFO Multi-Mode Fiber-Optic

M.P. Milepost

M.U. # Maintenance Unit Number

MUTCD Manual on Uniform Traffic Control Devices, current edition as adopted by the Department, including errata and addenda and ADOT Traffic Control Supplement current edition of MUTCD.

MV Mill i-volt, equivalent to 1/1,000 of a volt

NEMA National Electrical Manufacturers Association

NEC National Electrical Code

Node Communications hub for termination of trunkline fiber optic cables, connected to communication equipment, typically housed inside a climate-controlled secure building, at a system interchange

NTCIP National Transportation Communications for ITS Protocol

NTSC National Television Systems Committee

Off-Duty Uniformed Law Enforcement Officer

Off-duty police officer

OM Optical Mode

OSHA Occupational Safety and Health Administration

Pan/Tilt/Zoom (PTZ) Pan, Tilt and Zoom, typically used to refer to the controls of a CCTV camera

Project Manager TSMO – Systems Maintenance Manager

Project Manager’s Contract Representative

Person delegated responsibility for administration of portions of, or the entire contract by the Project Manager

Protocol A specific set of rules, procedures or conventions relating to format and timing of data transmission between devices

RMC Rigid Metal Conduit

RVD Radar Vehicle Detection

SAT System Acceptance Test

SC Standard Connector

SCU Sign Controller Unit

SMFO Single-Mode Fiber-Optic

SST Subsystem Acceptance Test

Standard Specifications The Arizona Department of Transportation Standard Specifications for Road and Bridge Construction current Edition including errata, and addenda.

TMA Truck Mounted Attenuator

TOC Traffic Operations Center

Trunkline Conduit duct bank, typically parallel to a freeway, for the purpose of housing communications and power cables

4. Specific Requirements

4.1. All work described herein shall be performed in accordance with 2021 Standard Specification for Road and Bridge Construction and ITS standards:

https://azdot.gov/business/engineering-and-construction/construction https://azdot.gov/sites/default/files/2019/06/adot-its-design-guide-052315.pdf

4.2. The Department may require the existing signal wire to be replaced with new wire, including camera cables or loop cables. This shall include but is not limited to replacing the wire in all signal poles to all devices as in (signal heads, luminaires, cameras, ped modules, etc.). An International Municipal Signage Association (IMSA) Certified Technician II shall be present during all traffic signal related work performed.

4.3. The Department may require a mandrel test of the conduit. Mandrelling will be paid by linear feet and measured as the shortest distance between pull boxes.

4.4. Traffic control shall be required in some locations, which can range from a single lane of traffic, all lanes of traffic on any road, highway or on/off ramp. The Contractor shall be responsible for providing appropriate traffic control for all phases of the installations

4.5. Work Location: Work locations will vary depending on the Department’s needs.

4.5.1.Tribal Land: Some work areas will be located in Native American Tribal Communities. The

Contractor shall adhere to all Tribal rules and regulations, including any labor requirements, taxes, fees, licenses, permits or conditions that may be imposed by the tribal community or reservation.

4.5.1.1. A Project which is located within Indian Reservations, may subject the

Contractor to the laws and regulations of that Indian Nation. Contractors shall make themselves aware of any labor requirements, taxes, fees, licenses, permits or conditions that may be imposed by the Indian Community and/or Reservation for work performed at these locations. Any such permits and/or conditions that result in https://azdot.gov/business/engineering-and-construction/construction additional costs that are beyond the original scope of this contract will be considered for direct reimbursement by the Department on a case-by-case basis. Such costs will normally be considered by the Department as a direct expense that has no allowance for overhead or handling costs. The Contractor will only be able to be reimbursed per the actual cost of that additional cost. Any additional cost must be pre-approved by the Department prior to work commencing.

4.5.2. National Forest Land: Some work areas may be located on Federal lands easement (i.e.

U.S. Forest Service, Bureau of Land Management, National Park Service, etc.). Contractor must adhere to the Federal agency’s rules and regulations.

4.6. Task Order-Call Out Notification: The work to be performed under this contract will be defined on a project basis. The Department shall notify the Contractor by phone or email when service is needed and will issue a Task Order, Exhibit 4, advising the Contractor of work location and other pertinent information. A separate Task Order request will be issued for each project requested.

The Contractor shall be able to perform multiple task orders within multiple regions at any given time.

4.6.1.The Contractor has Seven (7) days (excluding weekends and State holidays) to respond to the Task Order by returning the completed Task Order form in person or by email. The Contractor’s response to the Task Order will include an estimated cost to complete task including traffic control. The response will include an estimated start date, the amount of time to complete the task, description of traffic control needed and any Department furnished materials that will be needed. In the response to the Task Order the Contractor will state if compensation for mobilization is being requested and the amount of miles for mobilization. The Contractor may request additional time to respond to the Task Order if additional investigation needs to be done. The request will be submitted to the Project Manager by email or hand delivered. The Project Manager has the right to deny the additional time to respond to the Task Order.

4.6.2.The Project manager will review the returned Task Order. If the Project Manger approves the returned Task Order he will respond to the Contractor by email or hand delivered. The Project Manager may ask the Contractor for clarification and/or revisions.

4.6.3. Once the Task Order is approved by the Project Manger the contractor will proceed with developing a quote for all the work described in the approved Task Order. The quote can be emailed or hand delivered to the Project Manager.

4.6.3.1. The labor rates and classification: rate pricing structure shall be an “hourly rate” and must be estimated and billed as listed in the pricing sheet.

4.6.4. Contractor shall not perform work for the Department unless the Project Manager and the Contractor have agreed on a specific task and the approved Task Order and a Purchase

Order for the project have been received.

4.6.5.Any work that is done by the Contractor without a purchase order and prior proper authorization may not be eligible for payment.

4.6.6.Changes to this basic task order procedure and the referenced forms are allowable at the discretion of the Department. It should be noted that such changes shall be procedural in nature and shall not change any material aspect of this contract.

4.7. Worksite Clean-Up: Prior to final inspection by the Project Manager or the Project Manager’s Contract Representative, the Contractor shall remove all excess materials from the site. No excess materials shall be left on the job site.

4.7.1. The Contractor shall be responsible for restoring the surrounding surface conditions back to their original state, including concrete and roadway areas. No additional payment will be made for hauling and/or disposal of material.

4.7.2.The Contractor shall re-work any unacceptable worksite clean-up at no cost to the

Department.

4.8. Work Schedule: All contractor generated work schedules and plans are subject to Department approval. The Contractor shall provide the Department with a proposed Work Schedule and an estimated work completion date prior to beginning an assignment of work for the Department’s approval.

4.8.1.The work schedule and plan shall account for known Department priorities. All work schedules and plans shall conform to the applicable requirements of the

Task Order, Purchase Order, and these specifications. The work schedule and planning meetings shall be held as necessary and as requested by the Department.

4.8.2.Work typically shall be performed Monday through Friday (excluding official State Holidays). If it is determined by the Project Manager’s Contract

Representative, that the work would drastically impact drivers, the work will be done during the weekend or night time hours. When replacing signal wire it may be required to do the work overnight to complete all wire replacement within one shift.

4.8.3.Once the work schedule and plan is approved by the department, any changes in the Contractor’s schedule and/or plan must be submitted in writing to the Department and shall be accompanied by a proposed revised schedule. Upon approval by the Department, the Contractor may implement the revised schedule.

4.8.4.The Contractor shall start work activities within thirty (30) calendar days after the approval of any task order request and receipt of a purchase order.

4.8.5.The Contractor shall adhere to the approved work schedule and shall complete all work during the calendar week in which it is scheduled unless circumstances occur which are beyond the control of the Contractor. If the Contractor falls behind schedule at any time, additional workers shall be assigned at no additional cost to the Department until the work is back on schedule.

4.9. Inspection, Acceptance and Rework: While work is being performed, the Department shall perform periodic inspections of the project work site and conduct on-site meetings with the Contractor to ascertain the Contractor's compliance with contract requirements and determine if corrective rework is required.

4.9.1.The Contractor shall contact the Project Manager or the Project Manager’s

Contract Representative at least forty-eight (48) hours in advance of the date the Contractor would like the Department to perform an initial inspection of completed services at a work site.

4.9.2.Prior to final inspection by the Project Manager or the Project Manager’s Contract Representative, all surplus material shall be removed from the work site.

4.9.3.The Department will schedule a mutually acceptable date and time to conduct an on-site meeting with the Contractor, perform the inspection, and make a determination if corrective rework is required.

4.9.4.The Contractor shall return at no extra cost to the Department, to correct any deficiencies and schedule a “final” acceptance inspection of the work site. The Contractor shall contact the Department at least forty-eight (48) hours in advance of the date the Contractor would like the inspection to take place.

4.10. Mobilization Structure: Contractor shall provide estimated mobilization costs on the quote in the form of a set hourly rate and fuel costs. If the project site is less than 10 miles from the contractor’s facilities, the contractor will not be compensated for mobilization and any cost will be the responsibility of the contractor. When a project is more than 10 miles from the Contractor’s facility, they will be compensated for mobilization based on hourly rates listed in the contract and estimated fuel costs.

4.10.1. Fuel reimbursement: The Contractor shall provide estimated fuel costs at the time of quote submittal. Fuel costs shall be calculated as distance from the

Contractors facility to the work site multiplied by the current fuel costs per gallons. Depending on fuel costs fluctuations in the market, the contractor’s may issue up to a (10%) increase at the time of invoice. Fuel receipts will be required with all invoicing submittals.

4.11. Work Details: The Contractor shall furnish and install the following conduits in accordance with the specifications described herein. No excess materials shall be left on the job site. The Contractor shall be responsible for restoring the surrounding surface conditions back to their original state, including concrete and roadway areas. No additional payment will be made for hauling and/or disposal of material.

4.11.1. Materials: The materials pricing structure shall be at a “Cost-Plus-Fixed-

Percentage”. The Contractor must list the cost of the material, plus a fixed percentage on each quote and response to any task order per the contractor’s response listed in the pricing sheet. Material receipts will be required with all invoicing submittals.

4.11.2. Department Supplied Materials: The Department shall have the option to supply materials for any job that is done under this contract.

4.12. Equipment: The equipment pricing structure shall be a “Fixed-Hourly rate” and must be estimated and billed as listed in the pricing sheet.

4.25.1 The Contractor shall provide and maintain during the entire period of this contract, equipment sufficient in number, operational condition and capacity to perform the work and render the services required by this contract. This includes sufficient "back-up" equipment to provide uninterrupted service when equipment breakdown occurs.

4.25.2 Equipment used in the execution of this contract shall comply with all applicable local, state, federal, and tribal laws, statutes, ordinances, rules and regulations, and the acts, codes, orders and decrees of any administrative bodies, councils or tribunals.

4.25.3 The Contractor’s vehicles and mobile equipment shall be clearly marked with company name and/or logo and an identification number. All certified crashworthy devices shall be labeled in some permanent and conspicuous manner.

4.25.4 All vehicles must be maintained in good repair, appearance, and conditions at all times. The Department reserves the right to inspect equipment at any time and require the replacement of any that does not meet minimum serviceability standards. Equipment, machinery, component or system failures that affect the safe operation of any equipment shall be corrected prior to using the equipment.

4.25.5 Vehicles used within the scope of this contract shall be equipped with a minimum of one (1) 6105 rectangular and/or 550 round, rotating amber lights that are equal to code three as specified in the MUTCD or strobe light. Lights shall be in operation at all times while the vehicle is in use within the right-of-way.

4.13. Traffic Control: The Contractor shall provide traffic control for all projects unless directed by the Department. The Contractor shall provide Temporary Traffic Control and Traffic Control plans when directed by the Department. All traffic shall be maintained through the work area and protected in accordance with the requirements of the MUTCD; Manual on Uniform Traffic Control Devices, current edition as adopted by the Department, including errata and addenda and ADOT

Traffic Control Supplement to current edition of MUTCD, the Standard Specifications, ADOT Traffic Control Design Guidelines and the specifications set forth in this document. Traffic engineering references can be accessed at:

Standard Specifications: https://azdot.gov/node/4993

MUTCD:

https://mutcd.fhwa.dot.gov/pdfs/2009r1r2/pdf_index.h tm ADOT Traffic Control Design Guidelines:

https://azdot.gov/sites/default/files/2019/09/TrafficConr olDesignGuidelines2019.pdf

4.13.1. These manuals address only minimum standards for traffic control. The traffic control can be altered at the request of the Department. If any conditions exist that are judged by Project Manager, Department’s Inspector, or their representative to require additional or special traffic control methods or signing, the Contractor shall supply such traffic control.

4.13.2. Once the Contractor’s response to a Task Order is approved, the Contractor shall provide a traffic control plans for each location along with a detailed schedule showing the work activities and duration for approval by the

Department. All traffic control plans must be approved by the Department prior to any work commencing on the project. The Department shall be the final authority on traffic control matters.

4.13.3. The Contractor’s proposed closure may not be allowed or postponed if other Department Contractors have scheduled work. The Department has the right to prioritize work being done by Contractors. It is recommended that the

Contractor submits a schedule of work as soon as possible so to minimize conflicting closures.

4.13.4. Traffic Control Labor Rates Structure: The Traffic Control labor rate pricing structure shall be a “Cost-Plus-Fixed Percentage or in-house hourly rate” and must be estimated and billed as listed in the pricing sheet. Traffic control labor rate receipts will be required with all invoicing submittals. The department may require verification of any or all traffic control personnel time on site.

4.13.5. Incidentals such as development of traffic control plans, estimates, and all the necessary work to coordinate the traffic control with the Department and local jurisdictions (where applicable) shall be included in the cost-plus fixed percentage rate structure. The Contractor shall not include any of these incidentals as a separate billable item.

4.13.6. If traffic control is to be performed by a subcontractor, the Contractor shall identify the company on the traffic control plan(s). The traffic control plans shall include the name of the company, address, telephone number, and name of the contact person.

4.13.7. Traffic Control Materials (Contractor owned/supplied): The Traffic Control materials that are contractor owned shall be priced on a daily rate and must be estimated and billed as listed in the pricing sheet. The department may require verification of any or all traffic control materials used on site.

https://azdot.gov/node/4993 https://mutcd.fhwa.dot.gov/pdfs/2009r1r2/pdf_index.htm https://mutcd.fhwa.dot.gov/pdfs/2009r1r2/pdf_index.htm https://azdot.gov/sites/default/files/2019/09/TrafficConrolDesignGuidelines2019.pdf https://azdot.gov/sites/default/files/2019/09/TrafficConrolDesignGuidelines2019.pdf

4.13.8. The Truck Mounted Attenuator’s TMA’s position shall be shown on the Traffic Control Plan.

4.13.9. If a ramp or road closure is required, the traffic control plan must show a detour route.

4.26.11 Planned closures of consecutive “ON” or “OFF” ramps is NOT allowed.

4.26.12 Road or lane closures must have advanced written approval. During work period where lane closures are necessary, the Contractor shall maintain a minimum of one lane of traffic.

4.26.13 Where no lane closure is necessary but where there is construction alongside the roadway, the Contractor shall place 48 inches x 48 inches “ROAD WORK AHEAD” (W20-1 Oversized) and “SHOULDER WORK

AHEAD” (W21-5C) signing to alert the public to the construction activities. Fluorescent orange signs are required for all warning signs.

4.26.14 Once approved, the traffic control plans and project traffic control estimates shall not be changed without prior written approval by the Project Manager or required by an emergency situation.

4.26.15 Any changes to the accepted traffic control plan must be submitted two (2) business days in advance of scheduled work operations, weekends and holidays excluded.

4.26.16 The Contractor shall provide American Traffic Safety Services Association (ATSSA) – Certified traffic control technicians for all traffic control activities. Traffic control set-ups shall be continually observed and maintained by trained Contractor personnel.

4.26.17 Work shall not begin until traffic control has been established according to the approved plan. All traffic control and traffic control devices shall be furnished by the Contractor and must be in place prior to the commencement of work.

4.26.18 The Contractor shall notify the Inspector six (6) days prior to establishing traffic control that restricts or closes a traffic lane.

4.26.19 All vehicles working on State Right-of-Way will leave three (3) cones behind their vehicles (even if vehicle is not located on roadway). These cones shall be the last thing the Contractor picks up before moving their vehicle to the next location.

4.26.20 The Contractor shall store all traffic control devices not currently in use at least 30 ft. from the edge of the travel lane, or behind permanent barrier or guardrail.

4.26.21 The Contractor shall provide notification to the Inspector immediately upon dismantling any restriction or closure.

4.26.22 All traffic control devices shall be maintained in a clean and serviceable condition at all times. Any unsuitable or unserviceable devices shall be replaced immediately. The Contractor shall develop a system of inventory control and inspection that ensures that non-compliant devices are retired and replaced with compliant devices as required.

The Inspector shall be the sole judge of serviceability of traffic control devices.

4.27 Truck-Mounted Attenuators: The Contractor shall provide truck-mounted attenuators at the locations shown on the approved traffic control plans and/or as directed by the project manager. Attenuators shall meet either NCHRP Report 350, Test Level 3 criteria, or MASH (Manual for Assessing Safety Hardware), Test Level 3 criteria, passing both mandatory and optional tests. The truck-mounted attenuators combination shall only be used in the configuration tested.

4.27.1 A copy of Certificate of Compliance and, if required, the letter regarding ballast shall be kept in the truck cab available for immediate inspection when requested by the inspector or PM.

4.27.2 The use of a TL-3 Truck Mounted Attenuator shall be required for any bucket truck work and any work within the thirty (30) foot clear/recovery zone with below exceptions:

4.27.3 Use of attenuator is not required for work on two-lane highways with lane closures and flagging/pilot operations

4.27.4 Use of attenuators may be omitted on shoulder work when the shoulder is so narrow, soft, etc. that vehicles cannot completely pull off the roadway, which would result in the side of the vehicle obstructing a travel lane. Determination of unsatisfactory shoulder conditions shall be determined on a site-specific basis.

4.27.5 Truck Mounted Attenuator (TMA) shall be utilized in all operations that restrict or eliminate usage of a traffic lane. The crash rating for the attenuator device shall be consistent with the application it is being used for.

4.27.6 Attenuators that require chocking or blocking of the vehicle to meet NCHRP Report 350 or MASH certification shall not be used.

4.27.7 Attenuators shall have vehicle mounted arrow boards as well as other supplemental warning devices (active and passive) and rear mounted black and yellow chevron stripes, ICC-bar lights, and two yellow rotating beacons or strobe lights mounted on opposite rear corners of the truck approximately four and a half (4-1/2) feet above the bottom of the tires. The Type C arrow panel or changeable message board shall be installed in accordance with the NCHRP 350/ MASH Crashworthiness Certification or FHWA Letter of Acceptance.

There shall be a minimum of seven (7) feet from the roadway to the bottom of the panel or board. Frame work shall be an integral part of the truck and be permanently mounted in such a way as to prevent the unit from separating from the truck in the case of a collision.

4.27.8 When in use for attenuation, trucks with attenuators shall be used exclusively as truck mounted attenuators. Such trucks shall not be used to carry or store equipment or devices, secured or unsecured. No modification in configuration or use shall be allowed without a resubmitted certified weigh bill for the PM’s approval.

4.27.9 The Contractor shall cease operations when a truck mounted attenuator is damaged. The Contractor shall not resume operations until the attenuator has been repaired or replaced, unless authorized by the Engineer.

4.27.10 Truck-Mounted Attenuators, including driver will be measured by the day for each 24-hour day that a truck-mounted attenuator and operator are used to protect the work site.

4.27.11 Variable Message Board: Portable variable message boards shall be furnished and maintained by the Contractor at the locations shown on the plans or as specified by the PM. The operations and messages programmed into the board controller shall be approved by the PM. The variable message board shall be a complete and operational portable unit which shall consist of a wheeled trailer with an adjustable, variable message board, board message controller and self-contained power supply.

4.27.12 When in operation, the variable message board trailer shall be offset a minimum of eight (8) feet from the nearest edge of pavement. If the trailer is located behind temporary concrete barrier, a minimum offset of six (6) feet will be required. Should the specified shoulder width not be available, a minimum two-foot offset from the nearest edge of pavement or temporary concrete barrier shall be required. When positioned on the highway, the changeable message board trailer shall be delineated with a minimum of ten (10) Type II barricades or vertical panels with Type C steady burn lights at a spacing of ten (10) to twenty (20) feet, or as shown on the approved traffic control plan.

4.27.13 When not in operation, the variable message board shall be moved a minimum of 30 feet from the edge of pavement.

4.27.14 The variable message board trailer shall be placed on a level surface and be secured as recommended by the manufacturer and as directed by the Engineer. The Contractor shall provide any necessary incidental grading and clearing work required to provide a level surface and clear area for the sign.

4.27.15 The Contractor shall submit, at the pre-commencement

meeting, a Certificate of Compliance that the variable message board to be used on this project shall be as described herein.

4.27.16 The character formation system and components shall conform to the following requirements:

4.27.17 The variable message board shall be programmable, and shall be capable of displaying a minimum of three lines of message copy, with a minimum of eight characters per line, in various alphanumeric combinations.

4.27.18 The variable message board matrix configuration shall be 35 dots or pixels per character in a five horizontal by seven vertical arrangement of the dots or pixels.

4.27.19 The dot or pixel size shall be a 2.5-inch high by 1.625-inch wide rectangle (minimum), or equivalent area.

4.27.20 Each character shall be 18 inches in height and 12 inches in width (minimum).

4.27.21 The horizontal character separation shall be three inches or more.

4.27.22 Dot color shall be fluorescent yellow upon activation and flat black when not activated.

4.27.23 The LED pixels shall emit amber light upon activation and be dark when not activated.

4.27.24 The line separation shall be five to 12 inches.

4.27.25 Variable message boards shall be protected with a clear

Lexan-type or equivalent shield that shall not interfere with or diminish the visibility of the sign message.

4.27.26 The programmable message board shall be capable of

displaying moving arrow patterns as one of the operator-selected programs.

4.27.27 The message board shall also be capable of displaying up to two messages in sequence, with variable timing in a minimum of quarter-second increments.

4.27.28 The message board shall be clearly visible and legible from a distance of 800 feet under both day and night conditions. The dot-matrix board shall have an internal illumination system that shall automatically activate under low light conditions to achieve the visibility requirements. The LED pixel matrix board shall adjust light output (pulse width modulation) to achieve the visibility requirements.

4.27.29 The power supply achieved from the battery and solar panel recharging system shall have sufficient capacity to operate the variable message board for a minimum of 20 days without direct sunshine. The solar panel array shall be capable of recharging the batteries such that 2.5 to 3.5 hours of direct sunshine shall provide for a minimum of one 24-hour period of usage. Additionally, the battery recharging controller shall have an ambient temperature sensing device which will automatically adjust the voltage supplied from the solar panels to the batteries. The sensing device shall ensure that the batteries are properly charged in hot or cold weather and shall provide the sign with sufficient power to operate the sign as specified.

4.28 Off-Duty Uniformed Law Enforcement Officers: Law Enforcement is defined as sworn uniformed off-duty police officers with properly identified police vehicle that has working blue and red flashing lights. The intent of having law enforcement included in a project is to assist with setting up traffic control and monitoring the work zone.

4.28.1 In utilizing law enforcement in ADOT work zones, the officers should be encouraged to be alert and monitor the entire work zones. The officers should not conduct personal business while on the job site. The officer should be encouraged to spend part of their time outside the vehicle, being visible to the public.

4.28.2 Patrols should be scheduled when workers are present without positive barrier protection (temporary concrete barrier) or when exceptional hazards exist, such as during set up of traffic control.

4.28.3 If traffic violations are observed, the officers have an obligation to pursue and cite motorists while on this type of assignment.

4.28.4 All off-duty Uniformed Law Enforcement personnel utilized under this contract must be certified by the Arizona Law Enforcement Officer Advisory Council

(ALEOAC).

4.28.5 If the Contractor supplements their traffic control with Off-Duty Uniformed Law

Enforcement Officers, the Contractor shall submit a request for the use of Off-

Duty Uniformed Law Enforcement Officers to the Project Manager for their approval.

4.28.6 The Contractor shall not use any Off-Duty Uniformed Law Enforcement Officers or vehicle without prior approval by the Project Manager. The Project Manager shall have final authority in determining the need for Off-Duty Uniformed Law

Enforcement Officers as well as the number and duration of officers required.

4.28.7 Upon approval of the Project Manager, the Contractor or their Subcontractor will coordinate with DPS or the local law enforcement agency for the utilization of their officers. The Contractor shall be responsible for ALL scheduling, contacting and coordination as well as the payment of DPS Officers or local law enforcement agency used on this contract. Acceptance of the Contractor's request for approval of Off-Duty Uniformed Law Enforcement Officers by the Department shall not be construed as relieving the Contractor of its obligation to contact the law enforcement agency for any changes in scheduling or coordination.

4.28.8 In the event that a job is canceled for any reason, the Contractor shall notify the Law Enforcement Agency at least four (4) hours prior to the scheduled start time for the job. An officer who reports as scheduled when construction was not canceled four (4) hours prior will be paid a minimum of two (2) hours show up time.

4.28.9 In the event an Off-Duty Uniformed Law Enforcement Officer is scheduled for a job and it is canceled due to mechanical breakdown after the job has begun, the officer will be paid for a minimum of two (2) hours. Off Duty Uniformed Law

Enforcement Officers will be paid a minimum of two (2) hours regardless of the length of time the job is scheduled to run.

4.28.10 Law enforcement agencies have the authority to recall an Off-Duty Uniformed Law Enforcement Officers from a Department work zone assignment. In the event an Off-Duty Uniformed Law Enforcement Officers is recalled, the Contractor and its subcontractor shall not be liable for any salary payment or vehicle use payment during such time and will not be invoiced for that time.

4.28.11 Failure of the contractor to comply with these requirements shall be considered a material breach of this Contract and any costs incurred by the Off-Duty Uniformed Law Enforcement Officers shall be deducted from the contractor’s payment.

4.29 Flagging Services: Flagging services shall consist of either civilian, local enforcement officers and their vehicles, or DPS officers and their vehicles. The Project Manager will determine the type of flagger needed, and may adjust the relative number of hours of each type of flagger specified in the traffic control plan.

4.29.1 In the event that local enforcement officers or DPS officers are temporarily unable to provide flagging services, the Contractor shall ensure that traffic control is maintained and all personnel are protected, either by providing civilian flaggers or through other means as approved by the Project Manager. No adjustments to the contract will be allowed for any delays resulting from the unavailability of local enforcement officers or DPS officers.

4.29.2 A DPS or Local Off-duty Law Enforcement Officers utilized shall not work more than twelve (12) consecutive hours unless an emergency situation exists which, in the opinion of the Project Manager requires that the officer remain in capacity as a flagger.

4.29.3 The Contractor shall be responsible to procure civilian flaggers, DPS officers, and local law enforcement officers. When procuring DPS officers, the Contractor shall contact DPS at least two business days before flagging services will be required. Such contact must be made between the hours of 7:00 A.M. and 5:00 P.M. (M.S.T.).

4.29.4 The Contractor shall furnish verification to the Engineer that all civilian flaggers have completed a recognized training and certification program.

Flaggers certified by the American Traffic Safety Services Association (A.T.S.S.A.) or by the National Safety Council shall be acceptable.

Certification through other programs offering flagger training must be approved by the Project Manager. Flagger certification must be current.

Training and certification shall be required at least once every four (4) years.

4.30 Subcontractor Work Option: For any subcontractor work provided, the pricing structure shall be at a “Cost-Plus-Fixed-Percentage”. The Contractor must list the cost of the subcontractor work, plus a fixed percentage on each quote and response to any task order per the contractor’s response listed in the pricing sheet. Subcontractor receipts will be required with all invoicing submittals.

4.31 Reports: The contractor shall complete a Contractor/Subcontractor Safety Program/Plan Requirements, Exhibit 6. The Department will approve or disapprove Contractor’s

Safety Plan within five(5) working days of submittal by the Contractor.

4.30.1. The Contractor shall fill out the ADOT Road Restriction Report, Exhibit 6 and submit it to Traffic Operations Center (T.O.C) via email TOCoperators@azdot.gov seventy-two (72) hours before the date of the road closure. The Contractor must submit any weekend road closures the Tuesday prior.

4.30.2. The Department shall verify the Off-Duty Uniformed Law Enforcement Officers’ hours and all paperwork. The information required will include the officer’s name, badge number, start and stop times, and hours worked at the job site. Off-Duty

Uniformed Law Enforcement Officers shall submit all paperwork to the Contractor who shall sign off on the hours worked and submit it with invoicing.

4.32 Brand Name Only: The supplies/products on this IFB have been identified as brand name only and will only satisfy the Department’s needs. Offers shall only be for the brand described in this solicitation and as listed:

Dura -Line

Corning

OSP MicroCore ezMICRODUCT

5. Contractor’s Responsibilities

5.1. The Contractor shall be responsible for contacting Blue Stake, U.S. Forest Service or any other entity necessary for obtaining all necessary guidelines, clearances and permits prior to beginning any work.

5.2. Work shall be completed in a responsible and professional manner and in accordance with the specifications, schedules, test plans or performance and operating standards that are incorporated in the work assignment.

mailto:TOCoperators@azdot.gov

5.3. The Contractor shall provide an adequate number of qualified, adequately trained and experienced employees to complete the work. The Contractor agrees to utilize only experienced, mentally alert, physically fit, responsible and capable people in the performance of the work to ensure contracted services progress in a safe, orderly and timely manner.

5.4. All persons engaged in performance of work under this contract shall be, unless otherwise approved by the Department, direct bona fide employees of the contractor and shall not be leased employees, sub-contractors, or independent contractors. The Department may require verification of the nature of employment of the employees. This requirement is not intended to preclude the

Contractor’s use of subcontractors for specialty services.

5.5. No visitors, wives, husbands, or children of the Contractor’s employees will be allowed in the work location during working hours unless they are bona fide employees of the Contractor.

5.6. Parking of employee’s personal vehicle within the right-of-way will not be permitted. Employees are required to comply with A.R.S. § 28-731, that prohibits driving over, across, or within a highway median.

5.7. The Contractor and Contractor’s employees are strictly prohibited from the operation of, or advertising of any commercial enterprise or activity on any premises that are the subject of this contract; except as may be provided under other contracts to which the Department is a signatory.

Refer to A.R.S. § 28-7053.

5.8. Employees: All Contractors’ employees shall take all necessary operational and safety precautions during the performance of services to prevent accidents from occurring. Contractor shall ensure all of its employees are properly licensed to operate Contractor’s equipment and are properly trained in its use.

5.8.1. All Contractors’ employees shall take all necessary operational and safety precautions during the performance of services to prevent accidents from occurring. Contractor shall ensure all of its employees are properly licensed to operate Contractor’s equipment and are properly trained in its use.

5.8.2. Employees shall be neat, clean and appropriately dressed in an approved, clean uniform with an identification badge or patch that contains the Contractor’s name and employee’s name, at all times while on duty. The identification badge shall be worn on the outer garment.

5.8.3. Due to the nature of the work performed, Contractor employees, in a particular sense, will represent the State to the motoring public. Employees shall treat motorists in a friendly, courteous manner. Employees should keep well informed on local road conditions, detours, points of interest, and services available, but shall refrain from recommending any retail service over another.

5.8.4. The Department may require that the Contractor remove employees from the job who endanger person(s) or property or whose continued employment under this contract is inconsistent with the interest of the Department.

5.9. Supervision: The On-Site Supervisor shall be certified by either the American Traffic Safety Services

Association (ATSSA) in ATSSA-Worksite Traffic Safety for Supervisors or by the International Municipal Sign Association (IMSA) in WORK Zone Safety for Supervisors.

5.9.1. An on-site Supervisor shall be in the work area at all times when work operations are taking place. The on-site supervisor shall have authority to make decisions concerning day-to-day operations and shall assist the Project Manager or

Department Representative in making on-site inspections and in coordinating other operational requirements. The On-Site Supervisor shall be competent in all matters relating to the specific job tasks, including required licenses and certifications, traffic control plans, devices, and services required under this contract. The On- Site Supervisor shall also possess a copy of this contract and any amendments thereto when performing work under any resultant contract.

5.9.2. The on-site supervisor shall possess a means of communications with the Department in advance of and while performing any work under this contract. The ability to communicate emergencies is vital to ensure the safe, accurate and timely completion of work. This form of communication may be cellular telephone or mobile radio. Cost of cellular communication shall not be the responsibility of the

Department.

5.9.3. If the work location is within an area that is known to not receive cellular signal, communication shall be agreed upon by the On-Site Supervisor and the Project Manager or Department Representative.

5.9.4. The Contractor shall provide the Department with the names and telephone numbers of all supervisory personnel who will oversee this contract.

5.9.5. The Contractor's on-site supervisor and additional personnel as deemed necessary by the Project Manager or their Representative must be literate and fluent in the

English language. This is not meant to require that all Contractor personnel speak, read and write English. Some tasks may require only the supervisor, crew leader or a crewmember, flaggers or pilot drivers to speak, read and write English.

5.9.6. This requirement is necessary due to the following reasons that include but are not limited to:

Warnings of emergencies and hazards.

Response to traveler’s inquiries.

Response to law enforcement authorities, ambulance, etc.

Preparation of reports.

5.9.7. Communication with Department personnel.

5.9.8. Due to the significance of the above listed reasons, the English requirement is being made with the intent that communications between the Contractor's employees, Department personnel and the public will be understood.

5.10. Damages: The Contractor shall carry on their operations in such a manner that damage is not inflicted to existing grounds, utilities, highway milepost markers, signs, delineators or other structures. Damage to stop signs, yield signs, railroad crossing or other regulatory signs shall be reported to the Project Managers’ Contract Representative and the District Regional Signing and

Striping Supervisor immediately. Immediate is considered to be within two (2) hour of occurrence.

5.10.1. The Contractor shall repair or replace any highway property damaged by work operations at their own expense and as directed by the Department. Damage to delineators shall be repaired within forty-eight (48) hours of occurrence. No payment will be made to the contractor until all damage has been repaired or replaced. If the damage has to be repaired or replaced by the

Department, the cost of such work shall be deducted from the Contractor's final payment.

Charges for work performed by the Department shall be at the current PeCos Maintenance Management System rate for labor, materials, and equipment. Copies of these rates are available from the Project Manager.

5.11. Inspections: The Contractor shall contact the Project Manager or the Project Manager’s Contract

Representative at least forty-eight (48) hours in advance of the date the Contractor would like the Department to perform an initial inspection of completed services at a work site.

5.11.1. When written notice of performance deficiencies is delivered to the contractor, the contractor shall, at no cost to the Department, correct any deficiencies to the approval of the Department and schedule a “final” acceptance inspection of the work site. The Contractor shall contact the Department at least forty-eight (48) hours in advance of the date the Contractor would like this inspection to take place.

5.11.2. Repeated deficiencies or contractor’s failure to improve documented performance deficiencies may result in the termination of the Contract by the Department.

5.12. Suspension of Work: The Contractor shall suspend operations if weather or road and traffic conditions are such that work operations cannot be carried out in a safe and effective manner, or will pose an environmental hazard. If such suspension occurs, the Contractor shall immediately notify the Project Manager.

6. Department’s Responsibilities

6.1. Acts of Nature: The Department will be responsible for all damage caused by acts…