CTR063620_Contract_Amendment_Summary_Three__3_.pdf
PDF 1 MB Posted
- Attached to
- Master Agreement AZ|CTR063620
- Contract number
- CTR063620
- Issued by
- Arizona
About this file
This document is a Contract Amendment from the Arizona Department of Transportation (ADOT) for Chase Sports Specialist LLC, concerning a contract for Shade Screen Material Installation, Replacement, and Repair. The amendment involves ADOT's Procurement Department, Chase Sports Specialist LLC, and references supplier documentation from Twitchell Corporation and Arizona Bag Company LLC.
The amendment extends the contract from December 19, 2025 to December 18, 2026 and approves a 4% price increase for the Material Only line item, specifically increasing the cost per square foot from $3.25 to $3.38. The price increase is justified by Chase Sports' documentation showing their supplier's 10% material cost increase and invoice history demonstrating a 16.6% material cost rise since 2024. Despite the supplier's price increase, a ProcurementIQ report indicates a 2.2% decrease in synthetic fiber prices, but ADOT determined the 4% increase is fair and reasonable. The Material Installation labor cost remains unchanged at $3.00 per square foot, and the contract includes provisions for potential future price adjustments during renewal periods.
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Text version
ARIZONA DEPARTMENT OF TRANSPORTATION
1655 W. Jackson Street, MD 100P
Phoenix, AZ 85007
Contract Amendment Summary CONTRACTOR: Chase Sports Specialist AMENDMENT NO.: Three (3)
DESCRIPTION: Shade Screen Material - Installation, Replacement, and Repair
Rev. 03/2025
Pursuant to the Uniform Terms and Conditions, Section 5, Contract Changes, the above referenced contract is amended. Summary of changes is as follows:
1. The contract is hereby mutually extended from December 19, 2025 to December 18, 2026 unless terminated, canceled, or extended as otherwise provided in the contract.
2. The line item pricing below will take effect upon the upcoming renewal in the Arizona Procurement Portal (APP) as follows:
a. CTR063620-2: Material Only – Cost by Square Foot increases from $3.25 to $3.38.
3. All other terms, conditions and provisions of this contract remain unchanged.
javascript:void('0') javascript:void('0')
PROCUREMENT DETERMINATION
PRICE INCREASE
Cc: File Rev. 03/2025
Sections 1 through 3 MUST be completed Use Attachments as Necessary
1) Name: Sage Brenner
Title: Senior Procurement Specialist
Date: October 15, 2025
Contract Number: CTR063620
Contract Description: Shade Screen Material – Installation, Replacement, and Repair
Contractor Name: Chase Sports Specialist LLC
2) Line Item Pricing:
See below.
Line Item No. Line Item Description
Current Rate ($)
Increase Amount
New Rate ($)
CTR063620-1 Material Installation labor cost per square foot $ 3.00 $ 0.00 $ 3.00
CTR063620-2 Material Only – Cost by Square Foot $ 3.25 $ 0.13 $ 3.38
3) Provide justification:
On September 28, 2025, Chase Sports submitted a price increase request of 4% for the Material Only line item with accompanying documentation. On October 6, 2025 Chase Sports provided additional documentation to support the request. On October 10, 2025, Chase Sports provided previous invoices from their supplier of shade screen material. The request was based on a letter from Chase Sports’ supplier stating the cost of shade screen material was increasing by 10%. Chase Sports also provided the invoice history demonstrating the cost of shade screen material by 16.6% since 2024.
Chase Sports has not received a price increase since the contract was awarded in December 2022. The maximum percentage they are allowed to request for the third renewal period per their Price Increase Percentages attachment submitted at the time of bid is 4%.
According to the ProcurementIQ report on Synthetic Fibers, the price per ton has decreased at a compound annual growth rate of 2.2% since 2022. According to the Producer Price Index for Polyester Manufactured Fibers, the index cost has decreased from 134.5 at the time of contract award to 129.1 as of August 2025.
This represents an annualized price decrease of 2%. Based upon the analysis of the evidence, a price increase of 4% to Material Only is fair, reasonable, and in the best interest of the State.
To Be Completed by Procurement Authority:
APPROVAL
Request Authorized Pursuant to A.A.C. R2-7-604A
Request Denied
Request Returned for Additional Information
See Comments
Comments:
Docusign Envelope ID: C5376C8E-B343-48BA-83ED-7E677E0B23FC
X
PROCUREMENT DETERMINATION
PRICE INCREASE
Cc: File Rev. 03/2025
Approved by:
Signature:
Title:
Date:
Docusign Envelope ID: C5376C8E-B343-48BA-83ED-7E677E0B23FC
10/15/2025Procurement Manager
CHASE SPORTS SPECIALIST LLC
“ An Absolutely Positively
Marvelous Company”
A Company Founded by
Lonnie Chase
Since 1976
7650 S. McClintock Dr.
Suite. 103, #422
Tempe, AZ 85284 Phone: 602-574-6512
Email: chasesports@cox.net
Web: www.chasesportsspecialist.com
Sage
We are requesting a 4% increase just on the fabric portion of the contract based on increases we have absorbed over the past few years.
Could be please obtain approval based on our contact for the 4% increase on the fabric side of the contact. We are not asking for the 4% on the labor portion.
Please let me know if you have any questions.
Thanks
Chase Sports Specialist
Darin Gofas mailto:chasesports@cox.net
August 15, 2025
Subject: Notice of 10% Price Increase on Outdoor Fabric Materials
Dear Valued Customer, We truly appreciate your continued business and the trust you place in Twitchell Corporation as your supplier of high-performance outdoor fabrics.
As you are aware, the outdoor textile industry has been significantly impacted by rising raw material and production costs—particularly in components such as solution-dyed acrylics, polyester yarns, specialty coatings, and UV stabilizers. After carefully evaluating these ongoing increases, we must implement a 10% price adjustment on all outdoor fabric products, effective September, 1 2025.
This decision was not made lightly. We have worked diligently to absorb these cost increases over the past several months without passing them along. However, to maintain the quality, durability, and service reliability our customers expect, this change is now necessary.
We are committed to helping you navigate this transition smoothly. Your account manager will be reaching out shortly with updated pricing and to discuss any specific concerns you may have.
We greatly value your partnership and thank you for your understanding and continued support.
Sincerely, Twitchell Corporation
BILL TO
Chase Sports 7650 S Mc Clintock Dr #103-422 Tempe , AZ 85284
SHIP
TO
Chase Sports 7650 S Mc Clintock Dr #103-422 Tempe , AZ 85284
Invoice # 545942
Invoice Date 03/28/2024
Customer ID CHSP0005
DATE YOUR PO # OUR ORDER # SALES REP. F.O.B. SHIP VIA TERMS TAX ID
03/28/2024 Darin 545942 Melanie 85009 Will Call Net 30
QTY ITEM UNITS DESCRIPTION DISCOUNT % TAXABLE UNIT PRICE TOTAL
3 1500991SUP Roll 54” 90% FR Sunsure Fabric – Porcelain 60 yard roll
N
Subtotal
Tax $0.0
Shipping 0.00
Total
Paid
BALANCE DUE $0.00
ARIZONA BAG COMPANY LLC
2530 W. Buckeye Road
Phoenix AZ 85009 602-272-1333
INVOICE
7650 S Mc Clintock Dr #103-422 Tempe , AZ 85284
SHIP
TO
Chase Sports 7650 S Mc Clintock Dr
Invoice # 563067
Invoice Date 08/21/2025
08/21/2025 Darin 563067 Melanie 85009 Will Call Net 30
3 1500991SUP Roll 54” 90% FR Sunsure Fabric – Porcelain
7650 S Mc Clintock Dr #103-422 Tempe , AZ 85284
SHIP
TO
Chase Sports 7650 S Mc Clintock Dr
Invoice # 559611
Invoice Date 05/28/2025
05/28/2025 Darin 559611 Melanie 85009 Will Call Net 30
4 1500991SUP Roll 54” 90% FR Sunsure Fabric – Porcelain
| CTR063620 Contract Amendment Summary Three (3).pdf |
| CTR063620 Price Increase Determination_Redacted.pdf |
| CTR063620 Price Increase Determination.docx.pdf |
| 2-Price Increase Percentages.pdf |
| Price Increase Request.pdf |
| Twitchell Fabric Price Increase.pdf |
| Full page photo.pdf |
| CHSP 545942.pdf |
| CHSP 563067.pdf |
| CHSP 559611.pdf |
File details come from the government source that posted it. Updated .