CTR062830_Exhibit_A_Initial_Itemized_Service_Budget.pdf
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- Attached to
- Master Agreement AZ|CTR062830
- Contract number
- CTR062830
- Issued by
- Arizona
About this file
This document is an Exhibit A Itemized Service Budget for a contract between the Arizona Department of Economic Security (ADES) and Arizona Youth Partnership for Homeless Youth Outreach and Drop-in Center Services. The contract is numbered CTR062830 and covers the period from October 25, 2022, to June 30, 2023.
The contract provides funding for comprehensive services to homeless youth, with a total budget of $216,081.00 fully funded by ADES-Homeless program. The budget is divided into five main categories: personnel expenses, essential client services, drop-in center operations, HMIS (Homeless Management Information System) expenses, and indirect costs. Services include street outreach and drop-in center operations, with specific allocations for personnel (3.1 FTEs), client support services (employment assistance, transportation, hygiene items, food), facility operations, computer equipment, staff training, and administrative overhead. Key client services include case management, child care, employment assistance, life skills training, transportation, and support for special populations, with detailed monthly and per-item cost breakdowns across street outreach and drop-in center service codes.
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TOTAL FTE Level (i.e., 1.0, 0.5, 0.25)
Service Code (O or D)
Position Title TOTAL COST ADES COST
0.05 O Program Director 2,625.00$ 2,625.00$
0.05 D Program Director 2,625.00$ 2,625.00$
0.5 O Program Specialist 14,820.00$ 14,820.00$
0.5 D Program Specialist 14,820.00$ 14,820.00$
0.75 O Program Coordinator 21,060.00$ 21,060.00$
0.25 D Program Coordinator 7,020.00$ 7,020.00$
0.75 O Program Coordinator 21,060.00$ 21,060.00$
0.25 D Program Coordinator 7,020.00$ 7,020.00$
O FICA/Medicare (7.65% of total salaries) 4,557.00$ 4,557.00$
D FICA/Medicare (7.65% of total salaries) 2,409.00$ 2,409.00$
O SUTA (1.53% of 1st $7000 gross wages x 3.1 FTE) 273.00$ 273.00$
D SUTA (1.53% of 1st $7000 gross wages x 3.1 FTE) 59.00$ 59.00$
O FUTA (.8% of 1st $7000 gross wages x 3.1 FTE) 143.00$ 143.00$
D FUTA (.8% of 1st $7000 gross wages x 3.1 FTE) 31.00$ 31.00$
O Workman's Comp Insurance (.57% of gross wages) 340.00$ 340.00$
D Workman's Comp Insurance (.57% of gross wages) 179.00$ 179.00$
O Medical/Life Insurance ($341/month x 3.1 FTE x 9 months) 7,827.00$ 7,827.00$
D Medical/Life Insurance ($341/month x 3.1 FTE x 9 months) 1,689.00$ 1,689.00$
O 401k Retirement (3.0% of gross wages) 1,787.00$ 1,787.00$
D 401k Retirement (3.0% of gross wages) 945.00$ 945.00$
TOTAL # of FTEs: [ 3.1 ] 111,289.00$ 111,289.00$
Service Code (O or D)
Basis TOTAL COST ADES COST
D Employment Assistance (clothing, uniforms, shoes,ID, FCC, food handler card $500/mo x 9 months) $ 2,250.00 2,250.00$
O Supplies for homeless youth (tents, sleeping bags, etc $ 250.00 250.00$
D Child Care (supplemental to childcare benefit when youth is unemployed and parenting, but looking for work. $500/mo x 9 mos) $ 1,000.00 1,000.00$
O Transportation (Uber, taxi, public transportation $350/month x 9 months) $ 1,575.00 1,575.00$
D Transportation (Uber, taxi, public transportation $350/month x 9 months) $ 1,575.00 1,575.00$
O Hygiene Items (Outreach and Drop In, $250/month x 9 months) $ 2,250.00 2,250.00$
D Hygiene Items (Outreach and Drop In, $250/month x 9 months) $ 2,250.00 2,250.00$
O Food (Outreach and Drop In, $320/month x 9 months) $ 2,880.00 2,880.00$
D Food (Outreach and Drop In, $500/month x 9 months) $ 5,400.00 5,400.00$
O Pet Food, supplies (Outreach $300/month x 9 months) 1,800.00$ 1,800.00$
O Cellphone Services (Drop In Center and Outreach; cell phones, minutes, charge banks. $250/month x 9 months) 1,125.00$ 1,125.00$
TOTAL:
2) TOTAL ESSENTIAL CLIENT SERVICES FOR STREET OUTREACH AND/OR DROP-IN CENTER
Case Management, child care, education services, employment assistance (i.e., fingerprint clearnance card, uniforms, ID), life skills training, transportation, mileage, vehicle lease (vehicles cannot be purchased with these funds), emergency health services, emergency mental health services, hygiene items, food, water, pet food, clothing, cell phone service/usage charges, and services for special populations (e.g., services for people living with HIV/AIDS and victim services). These are non-employee expenses.
CONTRACT NUMBER: CTR062830CONTRACT PERIOD: 10/25/2022-06/30/2023
SERVICE CODES: O = Street Outreach D = Drop-in Center
1) TOTAL PERSONNEL & EMPLOYEE RELATED EXPENSES FOR DIRECT SERVICES (One Service Code Per Line)
Compensation directly related to carrying out the activities of the identified Service Code as well as other costs such as insurance, workers compensation, etc.
EXHIBIT A
Homeless Youth Outreach and Drop-in Center Services
ITEMIZED SERVICE BUDGET
CONTRACT SERVICE PROVIDED: Homeless Youth Outreach and Drop-in Center Services ORGANIZATION: Arizona Youth Partnership
D Cellphone Services (Drop In Center and Outreach; cell phones, minutes, charge banks. $250/month x 9 months) 1,125.00$ 1,125.00$
O Outreach staff mileage (0.625 x 800 miles per month x 9 months) 4,500.00$ 4,500.00$
D Life Skills Facilitator Curriculum Training ($350 x 3 staff per month) 1,050.00$ 1,050.00$
D Life Skill Training curriculum ($10 x 100 participants) 1,000.00$ 1,000.00$
30,030.00$ 30,030.00$
Service Code (O or D)
Basis TOTAL COST ADES COST
D Rent ($2000 per month x 9 months) 18,000.00$ 18,000.00$
D Security system 1,510.00$ 1,510.00$
D Youth Computers (Drop in Center usage for family reunification, job search, education, etc. $1500 x 3) 4,500.00$ 4,500.00$
D Phone/Internet costs for Drop In Center ($200/month x 9 months) 1,800.00$ 1,800.00$
D Utilities for Drop In Center (Electric/Gas/Water/Trash/Sewer - $350 per month x 9 months) 3,150.00$ 3,150.00$
D Laundry (Washer, Dryer, Laundry Soap, Appliances, $3000, supplies, $100/month x 9 months 3,930.00$ 3,930.00$
D Storage Lockers 1,500.00$ 1,500.00$
D Drop In Center Furniture - Couch, Table/Chairs, Desks, Lamps, Towels, Refridgerator, etc.
6,660.00$ 6,660.00$
D Office Supplies, Printing, Postage ($150/month x 9 months) 2,250.00$ 2,250.00$
43,300.00$ 43,300.00$
Basis TOTAL COST ADES COST
Staff Computers ($1500 x 3) 4,500.00$ 4,500.00$
Operating Support (Managed IT Services - $150/month x 3.0 FTE X 9 mo)
3,510.00$ 3,510.00$
HMIS Program License 150.00$ 150.00$
TOTAL: 8,160.00$ 8,160.00$
Indirect Cost Rate (i.e. 10% de minimus rate or
Federally negotiated rate)
Service Code (O or D)
Basis TOTAL COST ADES COST
12.60% O DHHS approved indirect rate 2021 11,241.00$ 11,241.00$
12.60% D DHHS approved indirect rate 2021 12,061.00$ 12,061.00$
23,302.00$ 23,302.00$
216,081.00 216,081.00
TOTAL:
3) TOTAL DROP-IN CENTER OPERATIONS EXPENSES
Maintenance, rent, security, fuel, equipment, insurance, utilities, phones, internet, shower, laundry, storage lockers, pet cages, furnishings, food, cell phone charging stations, staff training, supplies necessary for operation of a Drop-in Center.
TOTAL:
4) HMIS EXPENSES
Purchasing or leasing computer system equipment, obtaining technical support; paying a portion of utilities, and high-speed data transmission necessary to operate or contribute data to the HMIS; paying salaries for operating HMIS, i.e. data entry, monitoring and reviewing data quality, and data analysis
5) INDIRECT COSTS
Costs incurred for the benefit of multiple programs, functions, or other cost objectives, and therefore, cannot be identified readily and specifically with a particular program or other cost objective. Indirect costs typically support administrative overhead functions such as fringe benefits, accounting, payroll, purchasing, facilities management, utilities, etc. If the subrecipient elects to use a federally negotiated indirect cost rate, they must provide a copy of the rate agreement with the ISB. If the federally approved indirect cost rate changes or is allowed to expire within the contract period, the subrecipient must notify DES of the changes. If the subrecipient elects to use the 10% de Minimus rate for indirect costs, they must complete and submit the Exhibit B Certification of De Minimus Indirect Cost Rate form.
TOTAL:
Total Costs by Above Budget Categories
TOTAL COST ADES COST
6) 100,113.00 100,113.00
7) 107,808.00 107,808.00
8) Calculate total HMIS COST 8,160.00 8,160.00
9) TOTAL COSTS BY SERVICE CODES: 216,081.00 216,081.00
* If red, ensure the total matches the Total Cost above
* If red, ensure the total matches the ADES Cost above
10) REVENUE SOURCES: TOTAL COST ADES COST
ADES-HOMELESS 216,081.00 216,081.00
Government Funding - City
Government Funding - County
Gov. Funding - Federal
Foundation & Corporate Support
United Way
Contributions / Donations
Special Events / Fundraising
Legacies / Bequests / Investments
Program Service Fees & Reimbursements
In-Kind Support, Drop in Center programming
Other Revenue*
* Identify Other Revenue Sources Here TOTAL REVENUE: 216,081.00 216,081.00
Manually Calculate Total Street Outreach (O) COST
Manually Calculate Calculate Total Drop-in Center (D) COST
Government Funding – State (Do not include ADES Homeless Program funding listed above)
File details come from the government source that posted it. Updated .