CTR058634_Contract_Amendment_Summary_Six.pdf
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- Attached to
- Master Agreement AZ|CTR058634
- Contract number
- CTR058634
- Issued by
- Arizona
About this file
This document is a Contract Amendment Summary and Procurement Determination for a contract between the Arizona Department of Transportation (ADOT) and RR Donnelley, specifically concerning the Arizona Certificate of Title. The amendment involves a price increase for a specific line item, and the document includes correspondence from RR Donnelley, pricing documentation, and official procurement approval from ADOT.
The contract covers the production of Arizona Certificate of Title documents, specifically 8.5" x 11" Laser Cut AZ State Title stock, with a price increase from $185.35 to $188.72 per box (2,000 units) effective January 18, 2026. The price adjustment is based on RR Donnelley's documented material and labor cost increases, which have been partially absorbed by the company over multiple contract years. The increase of $3.37 (approximately 1.82%) was reviewed and approved by ADOT's procurement team, who verified the pricing through the Bureau of Labor Statistics' Chained Consumer Price Index and determined the increase to be fair and reasonable within the contract's allowed parameters.
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ARIZONA DEPARTMENT OF TRANSPORTATION
1655 W. Jackson Street, MD 100P
Phoenix, AZ 85007
Contract Amendment Summary CONTRACTOR: RR Donnelley AMENDMENT NO.: Six
DESCRIPTION: Arizona Certificate of Title
Rev. 03/2025
Pursuant to the Uniform Terms and Conditions, Section 5, Contract Changes, the above referenced contract is amended. Summary of changes is as follows:
1. The following price list item is hereby modified as follows, and will take effective January 18, 2026, per the contract renewal in the Arizona Procurement Portal (APP).
Product Code
Name UOM Current Price Increased Amount
New Price
CTR058634-3
Certificate Of Title 8.5” x 11’ Laser Cut
AZ State Title, 2k Per Box
BX $ 185.35 $ 3.37 $ 188.72
2. All other terms, conditions and provisions of this contract remain unchanged.
javascript:void('0') javascript:void('0')
PROCUREMENT DETERMINATION
PRICE INCREASE
Cc: File Rev. 03/2025
Sections 1 through 3 MUST be completed Use Attachments as Necessary
1) Name: William Haynes
Title: Senior Procurement Officer
Date: December 3, 2025
Contract Number: CTR058634
Contract Description: Arizona Certificate of Title
Contractor Name: RR Donnelley
2) Line Item Pricing:
See below.
Line Item No.
Line Item Description Current Rate ($)
Increase Amount ($)
New Rate ($)
CTR058
634-3
Certificate of Title 8.5”x11” Laser Cut
AZ State Title, 2k per Box
$185.35 $3.37 $188.72
3) Provide justification:
On November 10th 2025 RR Donnelley requested a 1.82% increase on the above line item for the contracts fourth renewal period. The Supplier’s has provided supporting documentation of a price increase, showing that an overall 13.28% increase in paper products that has taken place. ADOT has verified this information by checking the BLS “Chained Consumer Price Index for All Urban Consumers (C-CPI-U): U.S. city average” and found that in the years from 2022 to 2025 there has been a significant price increase.
While price increases can be approve during the renewal period, if and when there is an approved increase, this is computed against the original contract price. The price increase requested for the above line items does not exceed that which is allowed by the contract therefore it is in the States best interested to approve the requested increase. The price increase was reviewed and determined fair and reasonable supported by relevant, historical price data.
To Be Completed by Procurement Authority:
APPROVAL
Request Authorized Pursuant to A.A.C. R2-7-604A
Request Denied
Request Returned for Additional Information
See Comments
Comments:
Docusign Envelope ID: 6E5E154B-D0E4-44A7-A945-728B4CFDDE07
X
PROCUREMENT DETERMINATION
PRICE INCREASE
Cc: File Rev. 03/2025
Approved by:
Signature:
Title:
Date:
Docusign Envelope ID: 6E5E154B-D0E4-44A7-A945-728B4CFDDE07
12/4/2025Procurement Manager
455 South 52nd Street Tempe, AZ 85281 www.rrd.com
Monday, November 10, 2025
William Hayes CC: Edwin Ramos, Tom Carroll, Brett Jones Arizona Department of Transportation 1739 W. Jackson Street Phoenix, AZ 85007
Subject: CTR058634 / Arizona Certificate of Title
Edwin, We appreciate working your team and for the opportunity to continue being ADOTs provider for your Arizona Certificate of Title stock.
As you know, our contract contains favorable cap language to ADOT during a period where we continue to see both material and labor increases. The net effect from last year to this year is only a .68% increase however, RRD has carried over a 13.28% net increase from the first three years of our contract.
We remain committed to helping ADOT and will continue to look for ways to reduce both your and our costs, however, we need to pass along an additional 2% (12% cumulative from original RFP) maximum allowed for year 4 of our contract. Listed below is a summary of the increases RRD will incur along with the proposed price change.
1. 2022 increase was 13.52% actual (5% passed to ADOT due to contract cap); 8.52% RRD carried
2. 2023 increase was 16.06% (7.54% actual + 8.52% carry; Net increase to ADOT 8% due to the contract cap); 13.06% RRD carried
3. 2024 Net effect increase of 15.28% (2.22% actual + 13.06% carry; Net increase to ADOT 10% due to the contract cap); 13.28% RRD will carry in 2025
4. 2025 Net increase of 13.96% (.68% actual + 13.28% carry; Net increase to ADOT 12% due to the contract cap); 11.96% RRD will carry in 2026
I’ve attached the related material increase notifications regarding our historical increases and the current labor/CPI index from our Corporate Pricing team who have captured these in a summary document for our files. Please review these and if you accept them, the price increase would be effective January 19, 2026.
Please let me know if you have any questions.
Thank you, Tim Macey Dave Morrison Account Manager Account Manager
455 South 52nd Street Tempe, AZ 85281 www.rrd.com
Item Description Qty Unit 2022 Unit Price
Arizona Certificate of Title – Paper “Screaming Eagle” Secure document paper N/A Case $168.50
2023 Unit Price document paper N/A Case $175.24
2024 Unit Price document paper N/A Case $181.98
2025 Unit Price document paper N/A Case $185.35
2026 Unit Price document paper N/A Case $188.72
File details come from the government source that posted it. Updated .