CTR056730_Contract_Documents_-_Peek_-_FED.pdf

DocuSign Envelope ID: 5018D5DE-C181-4162-9C1E-3DBBF717E060

August12 21

CTR056730

8/13/2021

Rev. 04/2020

Procurement

STATE OF ARIZONA

ARIZONA DEPARTMENT OF TRANSPORTATION

1739 W. Jackson St., Ste. A Phoenix, AZ 85007

INVITATION FOR BID

SOLICITATION NUMBER: BPM003462

DESCRIPTION: Traffic Cabinets and Related Components

QUESTIONS: Inquiries regarding the solicitation are to be submitted online through the State’s e-Procurement system, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab.

OFFERORS ARE STRONGLY ENCOURAGED TO READ THE ENTIRE SOLICITATION.

Amir Sakhi Procurement Officer Phone: 602-712-4398 Email: asakhi@azdot.gov

This solicitation is issued in accordance with A.R.S. §41-2533 and A.A.C. R2-7-B301 et seq., Competitive Sealed Bidding.

“An Equal Opportunity Agency”

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. §§ 2000d-4) and the Americans with Disabilities Act (ADA), hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration for an award.

Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Procurement Office by phone (602) 712-2089. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-2089.

https://app.az.gov/ mailto:asakhi@azdot.gov

TABLE OF CONTENTS

Solicitation No: BPM003462 Available online at

SECTION PAGE

Notice 1

Table of Contents 2

Specifications 3

Special Terms and Conditions 15

Uniform Terms and Conditions 26

Federal Provisions 36

EXHIBITS

1 - Title VI/Non-Discrimination Assurances Appendix A 58

2 - Title VI/Non-Discrimination Assurances Appendix E 59

3 – Usage Report 60

4- Gate Connector Hardware – “A” Position 61

5 - Gate Connector Backboard Wiring – ”A” Position 62

6 - Pedestrian Electrical Isolation Components Wiring Panel 63

7 – Disadvantage Business Enterprise Document 64

SPECIFICATIONS

1 Statement of Need

1.1 Pursuant to the Arizona Procurement Code, A.R.S. §41-2501 et seq., the Arizona Department of Transportation, herein referred to as the Department, intends to establish a term contract for Traffic Cabinets and Related Components statewide.

2 Introduction and Background

2.1 The Department’s Transportation Systems Management & Operations (TSMO) will be the main users of this contract. The Operational Traffic and Safety Group are involved in traffic operations, traffic maintenance and safety.

3 General Requirements

3.1 The Contractor may provide traffic cabinets and related components at a discount to the

Department in any or all of the following categories below:

3.3.1 Category One (1), State Funded Traffic Cabinets and Related Components.

3.3.2 Category Two (2), Federal Highway Administration (FHWA) funded Traffic Cabinets and

Related Components.

4 Specific Requirements

4.1 Cabinets

4.1.1. The NEMA or Model 170/33X type controller cabinets are to be available in three (3) basic configurations with the ability to select options. The three (3) basic configurations are:

4.1.1.1. Bare Cabinet

4.1.1.2. Pre-Wired Cabinet

4.1.1.3. Pre-Wired Cabinet with Plug-In, Rack and Shelf Components

4.1.2. All traffic control cabinets must meet the following minimum requirements as well as the detailed requirements specific to each configuration type.

4.1.3. A traffic control cabinet shall consist of a rigid sheet aluminum enclosure which is specifically designed and configured to provide a suitable housing for a complete assemblage of electrical, electronic, and communication equipment and components for controlling the operation and timing of traffic control signals.

4.1.4. The cabinets shall be configured to meet the applicable and referenced standards (e.g.

NEMA TS 2-2003 v 02.06, Section 7 and ADOT, TSMO, Traffic Engineering Signals and Lighting Standard Drawings Series TS2 and 3 or Model 170/33X).

4.1.5. All cabinets shall be provided with a shipping sheet and sales order requirements checklist, or equivalent, paperwork. The information shall provide the Department with readily understandable data about the cabinet supplied (i.e. parts, options and applicable circuit diagrams or prints on the cabinet and components). The shipping sheet shall reference the cabinet serial number, type of cabinet, and date made, and shall give a listing of the parts and quantities of the parts shipped with the cabinet. If applicable, key components (e.g.

controller, conflict monitor unit (CMU), malfunction management unit (MMU), power supply, bus interface unit (BIU), etc. should also have their serial numbers referenced on the shipping sheet.

4.1.6. The cabinet shall have an Identification sticker on the inside of the front door, upper right hand corner which identifies: the supplier, manufacturer, serial number, print/drawing number, and date of assembly.

4.1.7. The police panel shall come pre-wired with pre-installed police push buttons and a manual auto switch.

4.1.8. The switch shield / test switch panel shall be mounted on the back of the police panel inside of the main door. The switch shield is to have at least three sides (front, top and bottom).

4.1.9. Each cabinet shall be supplied with a set of hoisting plates.

4.1.10. All cabinets shall have a bonding lug welded to the inside of the cabinet at an appropriate and accessible spot (close to equipment grounding bus bar). The lug shall be sized to accept up to #6 AWG solid or stranded copper conductor.

4.1.11. A welded or bolted-on angle bracket that is provided in the upper right hand corner of the cabinet door frame shall allow for a minimum of two (2) refrigerator type (plunger) door switches for the cabinet light and door-open alarm. This same bracket shall be provided for the rear door of a two door cabinet as well. The rear door shall typically only be switched for the door-open alarm.

4.1.12. All cabinets, elevator bases and internal components are to arrive at their delivered location in excellent condition. Cabinets shall be securely mounted (bolted) on wood pallets for delivery to the Department.

4.1.13. The plans holder or pocket shall be on an open area on the inside of the front door. The pocket shall not conflict with any internal components and shall be readily accessible.

4.1.14. The default mounting configuration of cabinets shall be base-mounted.

4.1.15. Cabinet shelves shall span the entire width of the cabinet. The shelf shall also have round or slotted holes spaced at regular intervals across the flat, front edge portions of the shelf to provide a means to secure equipment or cabling to the shelf.

4.2 Bare Cabinet

4.2.1. A Bare Cabinet will be a completely assembled, rigid metal enclosure as applicable in the general statement found in the section above.

4.2.1.1 NEMA Cabinets - The NEMA cabinets shall meet the basic requirements as stated above.

Variations from the stated requirements require Department approval prior to assembly.

4.2.1.2 Optional Items for NEMA Cabinets:

4.2.1.2.1 A pull out under-shelf drawer for NEMA cabinets shall be installed upon request of the Department. The drawer shall be made of metal and have a hinged top cover that can be opened once the drawer is pulled out.

4.2.1.3 Model 170/33X Type Cabinets

4.2.1.3.1 The Model 170/33X Type cabinets are to be configured to the requirements of

Caltrans Cabinet Housing Detail Drawing TSCES-5 (332 and 336). One additional “non-Caltrans standard (but similar)” cabinet shall also be offered; this cabinet shall be termed the “330”.

4.2.1.3.2 The 332 shall be offered in housing types 1B (crown exhaust). Note: The Department’s standard Model 33X and 33XD (double wide configuration) cabinet is the same in the bare cabinet configurations as the Caltrans 332. The 336 (or 336A) is to be offered per the type 2 housing (small cabinet with 1B roof crown exhaust). The 330 shall be similar to the 336 with a type 1A housing roof with the following exceptions: it shall have a single door; the police panel is to be in the door; and the basic dimensions are to be 51 inches high by 22 inches wide by 18 inches deep +/-.

4.2.1.3.3 The cabinet bare cages, cabinet housing 2 to “M” base adaptor, elevator base, and pole pedestal adaptors shall also conform to these requirements and are to be offered as options and separate parts to these cabinet items as applicable.

The elevator base shall be for the 330 and the 336 cabinets, it shall have a gasket side access panel. The cages shall come installed inside the cabinets, unless ordered otherwise. The cages shall include the controller unit supports.

4.2.2 Pre-Wired Cabinet

4.2.2.1 General

4.2.2.1.1 A Pre-Wired Cabinet means, in addition to conforming to the requirements stated herein under Bare Cabinets, that the cabinet enclosure shall also include, in a modular design configuration, the complete cabinet ventilation assembly, cabinet lighting assembly (with door switch), convenience outlets, power panel, signal control panels, detector rack, wires, cables and all other items that need to be pre-wired and installed per the applicable cabinet standard so the cabinet is ready for installation of plug-in, shelf-mounted, and/or rack-mounted control equipment.

4.2.2.1.2 The Model 170/33X cabinets shall come with a fully installed Power Distribution Assembly (PDA), 24 VDC power supply (if not included with PDA), shelf drawer, input file unit(s), output file unit(s), input panels, harnesses, C1 connector assembly, police panel switches, monitor unit, all terminal panels, related hardware and mounts as herein specified and as applicable to the referenced standard.

4.2.2.1.3 On the inside of all pre-wired cabinets, a permanent sticker shall be installed stating the following: “Warning: Do not operate controller without conflict monitor (or malfunction management unit) as conflicting signals will not be detected!” along with any other warnings that the supplier or manufacturer believes is appropriate (i.e. “Danger 120 volts A.C.”). The exact wording on these warning labels may vary.

4.2.2.1.4 All pre-wired cabinets shall be subjected to a quality control inspection and test.

4.2.2.2 NEMA Types

4.2.2.2.1 General

4.2.2.2.1.1 A Pre-Wired Cabinet shall conform to applicable NEMA TS 1-1989, NEMA TS 2-2003 (version 2.06 or later) standards, Traffic Engineering Signals and Lighting Standard Drawings and the National Electric Code (NEC) to form a completely functional traffic signal cabinet.

4.2.2.2.2 Cabinet Conductor-Wiring-Cable

4.2.2.2.2.1 Wiring and cabling which transitions from fixed to movable parts of the cabinet (i.e. doors and hinged panels) shall contain enough slack to prevent excessive tension in the cables, wires and/or connections when the movable portion of the cabinet is opened or extended. All cables shall be encased in a protective sleeve along their entire free length.

4.2.2.2.3 Main Electrical Power Distribution Panel

4.2.2.2.3.1 The bottom edge of the panel, with the bus bars, shall be a minimum of twelve (12) inches from the bottom of the cabinet.

4.2.2.2.3.2 The main disconnect shall be a 20 amp main breaker (rated at 10,000 ampere interruption) with a 15 amp auxiliary circuit breaker.

4.2.2.2.3.3 Each main power panel shall include a transient suppression device that will meet or exceed the EDCO (SHP-300).

4.2.2.2.3.4 The signal switch bus shall be controlled by a solid state relay.

Department shall approve. The two main terminals shall be covered by rubber boots. Mercury relay will NOT be accepted.

4.2.2.2.3.5 The radio interference suppressor shall be an EDCO PPC2005, or equivalent.

4.2.2.2.3.6 All connections to the radio interference suppressor and surge protector shall be ring type.

4.2.2.2.4 Cabinet Light Assembly

4.2.2.2.4.1 All cabinets shall have a rapid, self-starting (no external starter) LED and/or fluorescent light assembly to be activated with a plunger type door switch mounted near the top of the front door (Refer to TS 2 Section 5.4.2.7.1).

4.2.2.2.5 Convenience Receptacles

4.2.2.2.5.1 A fourplex receptacle shall be mounted on the inside of the right wall of the cabinet, about 3/4 up from the bottom of the cabinet, just above the top shelf. Power shall be supplied from the load connection of the Radio Interference Suppressor. Fourplex receptacle shall be labeled as “Filtered”.

4.2.2.2.5.2 A GFCI duplex receptacle wired to the auxiliary circuit breaker on the cabinet power panel shall be installed. This receptacle shall be mounted flush with the switch shield on the back of the police panel in the front door. GFCI duplex receptacle shall be labeled as “GFCI” (Refer to TS 2 Section 5.4.2.6 and TS 2 Figure 5-.

4.2.2.2.6 Cabinet Ventilation

4.2.2.2.6.1 All cabinets shall be ventilated by means of two (2) 115-120 VAC, 60HZ, tube axial compact type fans. Each fan shall be controlled separately by an adjustable thermostat. The fan control and fan shall be connected to the auxiliary equipment circuit. The fan shall also be in-line fused and inductively protected between the fixture and feed from the auxiliary circuit (Refer to TS-2 Section 7.9).

4.2.2.2.7 Cabinet and Police Panel Control / Test Switches

4.2.2.2.7.1 Cabinets shall be furnished with control and test switches that have been pre-wired, mounted and permanently labeled.

4.2.2.2.7.2 Switch shield (Inside Main Door): The following switches shall be mounted on the switch shield dead-front panel which is mounted on the backside of the police panel inside the cabinet.

4.2.2.2.7.2.1 AUTO / FLASH Switch – Auto position, does not affect the normal operation of the facilities. Flash position, power is removed from the controller unit, signal bus relay and flash transfer relays shall be de-energized connecting the output of the flasher to the field.

4.2.2.2.7.2.2 Stop Time / Run / Normal - Switch (STOP TIME) - A three (3) position toggle switch shall be provided to permit stop timing, run, normal (or automatic) mode of the controller. The three positions shall be labeled “stop time”, “run”, and “auto” or “normal”.

4.2.2.2.7.2.2.1 Stop Time – When applied, the controller shall be stop timed in the current interval.

4.2.2.2.7.2.2.2 Run – The controller will continue to cycle when the intersection is in flash.

4.2.2.2.7.2.2.3 Normal/ (Auto) – The controller will cycle normally until the intersection is put into flash, at which time the controller will stop in the current interval.

4.2.2.2.7.3 Police Panel Switches: The following switches shall be mounted inside the police panel.

4.2.2.2.7.3.1 Police Toggle Switch labelled “Police Control”.

4.2.2.2.7.3.2 Power On / Off – Switch (POWER or Signals On / Off) - This shall be an “On” or “Off” toggle style breaker switch to control the 120 VAC power to the signal controller assembly. It shall be properly sized to match the amperage of the main power panel circuit breaker and shall be connected after the main breaker and in series with it.

4.2.2.2.7.3.3 AUTO / FLASH Switch – The controller shall not be stopped timed when in flash. (Refer to TS 2 - 5.5.1 Auto/Flash switch).

4.2.2.2.8 Main Panel (Load Bay / Back Panel)

4.2.2.2.8.1 The layout, configuration and capacity of the main panel shall conform to the applicable NEMA TS-1 and TS-2 requirements.

4.2.2.2.9 Inductive Loop Detector Assembly

4.2.2.2.9.1 All cabinets shall be provided with a detector loop assembly which is compatible with its corresponding requirements; NEMA TS 1, TS 2 and Arizona Department of Transportation, Standard Specifications for Road and Bridge Construction, Section 734-2.04.

4.2.2.2.9.1.1 As a minimum, all pre-wired cabinets shall be equipped with a single 5-position.

4.2.2.2.9.1.2 The rack shall be secured to the top shelf in the upper left hand corner of the cabinet.

4.2.2.2.9.1.3 The detector terminal panel shall be mounted on the lower left hand corner of the inside side panel of the cabinet. The connections between the pre-wired cabinet components and the circuit board of the detector rack shall be a pluggable type connector that allows the detector rack to be removed.

4.2.2.2.9.1.4 All cabinet inductive loop detection channels shall be assigned as follows: (view of rack is from the front left to right):

4.2.2.2.9.1.4.1 Detector Unit #1 - Channel 1 = Phase 1, Channels 2, 3 & 4 = Phase 2

4.2.2.2.9.1.4.2 Detector Unit #2 - Channel 1 = Phase 3, Channels 2, 3 & 4 = Phase 4

4.2.2.2.9.1.4.3 Detector Unit #3 - Channel 1 = Phase 5, Channels 2, 3 & 4 = Phase 6

4.2.2.2.9.1.4.4 Detector Unit #4 - Channel 1 = Phase 7, Channels 2, 3 & 4 = Phase 8

4.2.2.2.9.1.5 Barrier terminal blocks shall be provided to support all of the output and input circuits for the loop detector units. The field terminal panel for loop detectors shall be located in the lower portion of the left side of the controller cabinet not less than nine inches from the base of the cabinet.

4.2.2.2.10 CMU & MMU Wiring

4.2.2.2.10.1 The cabinets shall be cabled and connected to fully support CMU /

MMU functional capabilities as herein specified and those required per the applicable TS 1 and/or TS 2 standards.

4.2.2.2.11 External Logic

4.2.2.2.11.1 Non-Skip

4.2.2.2.11.1.1 All NEMA TS 1 cabinets shall be furnished with a completely installed Cinch Jones card edge connector, 50-44A-30M, 22 pin, 44 terminals, double row, 3.2mm contact spacing with mounting ears, or equivalent.

4.2.2.2.11.1.2 The edge connector shall be mounted vertically with the “A” position to the top. The edge connector shall be mounted on the left inside wall of the cabinet midway up the cabinet side wall on a C channel. (Exhibit 4)

4.2.2.2.11.1.3 Two “OR” gate circuit boards shall be provided with the external logic connector.

4.2.2.2.11.1.4 The edge connector shall be pre-wired as follows (note: the un-used pins are not labeled).

4.2.2.2.11.1.4.1 Jumper wire installation from Pin to Pin on Edge Connector:

4.2.2.2.11.1.4.2 Jumper wire from pin E to pin U

4.2.2.2.11.1.4.3 Jumper wire from pin L to pin Z

4.2.2.2.11.1.4.4 Wire installation from edge connector to cabinet back panel: (Exhibit 5)

Edge Connector Pin Back Panel Function

A Phase 1 CHK

E +24 VDC

K Phase 2 Red

L LG

P Phase 5 CHK

Y Phase 6 Red

J Land both wires (J) and (X) to the same unused terminal

X On the main back panel of the cabinet.

4.2.2.2.12 Pedestrian Isolation Panel and Opto-isolators

4.2.2.2.12.1 For NEMA TS 1 and TS 2 Type 2 cabinets, each pedestrian push button field call input to the controller shall be isolated from the controller's logic circuitry by an auxiliary opto-isolator electronic circuit card, mounted on a separate panel or on the panel that is also used for the inductive loop detector field terminals. The opto-isolator card will be mounted directly to four adjacent positions of a standard barrier terminal strip. The connector edge of the opto-isolator card that mates to the terminal strip shall have four terminals, spaced to match the terminal strip spacing, and numbered sequentially from left to right as viewed from the top side of the card, oriented with the edge connector

up. The terminal strip shall be the Type 141 with terminals in multiples of 4. The size shall be 1-1/8 inches wide by 1/2 inch deep. The terminal spacing shall be 7/16 inch. The screw size shall be 6-32. The terminal strip and opto-isolator shall be provided and wired by the Manufacturer (Exhibit 6).

4.2.2.2.13 Terminal Strip "A" side (PC Card Component Side):

4.2.2.2.13.1 The opto-isolator PC card shall be mounted on the "A" side of the terminal strip. The "A" side shall be the left hand terminal row when the strip is oriented vertically or the top terminal row when the strip is mounted horizontally. Terminal No. 1 shall be the top terminal with the strip mounted vertically or the rightmost terminal with the strip mounted horizontally. The connections to the opto-isolator card (top side) and terminal strip shall be as follows for each card installed:

Terminal Function Function

1 12VAC

2 Logic Ground (LG)

3 “Normally Open” dispatch logic output to Main Panel (Ped Detect)

4 AC (Call from the field / Ped switch for specified phase)

4.2.2.2.13.2 For the NEMA TS 1 cabinets, a separate 12 VAC power supply

(transformer) external to the controller shall be provided for the pedestrian call opto-isolators. The transformer can be mounted on the same panel with the isolation cards or on the main power panel. For the NEMA TS 2 Type 2 cabinets, the shelf-mounted cabinet power supply shall be utilized for the pedestrian 12VAC source.

4.2.2.2.13.3 Four pedestrian detection opto-isolator circuit boards shall be provided with each pre-wired cabinet.

4.2.2.2.14 Cabinet Wiring Diagrams

4.2.2.2.14.1 A minimum of three sets of complete and accurate cabinet drawing for pre-wired or pre- wired with plug-in devices shall be supplied with each cabinet. One compact disk (CD) containing cabinet wiring diagrams in either Microstation.DGN or AutoCAD.DWG extensions in an uncompressed format will “only” be accepted. For a purchase of more than one cabinet, one CD will suffice for the entire number of cabinets.

4.2.2.2.15 Intersection Lighting Control Assembly

4.2.2.2.15.1 The lighting control assembly shall be optional.

4.2.2.2.16 Model 170/33X Types

4.2.2.2.16.1 The Model 170/33X type cabinets shall meet the basic configuration requirements that have already been referenced and defined in the bare cabinet subcategory. These cabinets shall be offered in the following basic pre-wired Model 170 or near Model 170 (e.g. 330 City of Scottsdale cabinet) standard fully and completely fabricated configurations that are ready to accept a controller and other plug-in and/or rack mounted components.

4.2.2.2.16.2 The 332 cabinet shall come in two pre-wired configurations. The first 332 shall come with a 12 load switch output file configuration. The second shall be configured according to the Department’s Drawing Numbers TS 3-13 Traffic Signals & Lighting Model 33X Cabinet Details which has 18 load switch positions. The 330 cabinet shall come with 14 load switch positions. The 336A cabinet shall come with 12 load switch positions.

4.2.2.2.17 Pre-Wired Cabinet with Plug-In, Rack and Shelf Components

4.2.2.2.17.1 A Pre-Wired Cabinet with Plug-in Components means that the cabinet shall include all of the items already specified per the Bare Cabinet and Pre-Wired Cabinet configurations but it shall also include a number of plug-in components as herein specified and called for per the standard.

4.2.2.2.18 Traffic Control Cabinet Components

4.2.2.2.18.1 General

4.2.2.2.18.1.1 The items specified in this subsection shall be fully compliant with the applicable requirements already specified herein under Cabinets. The difference is that these items are intended to allow the Department to purchase units such as CMU, MMU, BIU, load switches, flashers, flash transfer relays, detector racks, detector units, power supplies and other related cabinet items separately from the cabinet items ordered.

4.2.2.2.18.2 NEMA Types

4.2.2.2.18.2.1 Malfunction Management Unit (MMU),The MMU shall meet or exceed the requirements of NEMA TS 2, Section 4 Malfunction Management Unit.

4.2.2.2.18.2.2 TS 1 Inductive Loop Detector Unit

The 4 channel inductive loop detector unit shall meet or exceed the applicable standards in TS 1-1989 Section 15 Inductive Loop Detector.

4.2.2.2.18.2.3 TS 1 Rack Mount Power Supply

A heavy duty power supply for the TS 1 detector rack shall be rack mounted and configured to supply 24 VDC to each detector unit.

4.2.2.2.18.2.4 TS 2 Inductive Loop Detector Units

The 4 channel inductive loop detector unit shall meet or exceed the requirements of NEMA TS 2, subsection 5.3.4 Detector Rack.

4.2.2.2.18.2.5 TS 2 Power Supply Units

The shelf mounted power supply unit shall meet or exceed the requirements of NEMA TS 2 subsection 5.3.5 Power Supply.

4.2.2.2.18.2.6 TS 2 Bus Interface Units (BIU)

The rack mounted bus interface units shall meet or exceed the applicable NEMA TS 2 requirements presented in NEMA TS 2, Section 8, Bus Interface Unit.

4.2.2.2.18.2.7 Load Switches

All load switches shall meet or exceed the requirements of NEMA TS 2, subsection 6.2 and still be downward compatible to the NEMA TS 1 and Model 170 requirements. These units shall also be compatible with all LED signal units that are in conformance with the latest ITE specification for LED signals.

4.2.2.2.18.2.8 Flashers

All flasher units shall meet or exceed the requirements of NEMA TS 2, subsection 6.3 Solid State Flashers and still be downward compatible to the TS 1 and Model 170 requirements.

4.2.2.2.18.2.9 Flash Transfer Relay

The flash transfer relay shall meet or exceed the requirements of subsection NEMA TS 26.4 Flash Transfer Relays and still be downward compatible to NEMA TS 1 – 1989 (10.3.4.1 Flash Transfer Control) and Model 170 requirements.

4.2.2.2.18.2.10 Model 170/33X Types

All of the Model 170 components shall conform to the applicable Caltrans requirements and approval lists. The conflict monitor shall be an enhanced version that exceeds the requirements of the Caltrans specification.

4.2.3 Product Specifications – Traffic Signal Controllers

4.2.3.1 General

4.2.3.1.1 The controller units (CU) shall be a fully functional electronic device that has all of the necessary firmware/software (preemption, coordination and NTCIP) and input /output capacity to fully support the hardware platform (pre-wired controller cabinet with components) per the applicable standards (MUTCD, NEMA TS 1, TS 2 type 1, TS 2 type 2, and 170E, 2070). The firmware for this CU shall be stored in flash memory that allows updating software without changing any hardware.

4.2.3.1.2 The CU Maintenance and Programming manuals shall be supplied per the requirements included above. Electronic manuals will be acceptable.

4.2.3.2 NEMA Types

4.2.3.2.1 The CU (NEMA TS 1, TS 2 type 1, TS 2 type 2 (downward compatible to TS 1) are to be fully compatible and operational with the cabinet CMU / MMU, detectors, power supply and main panel configurations. Additionally the NTCIP protocol shall be standard to this CU.

4.2.3.3 Rack Mount 170 Type / 170E / 2070

4.2.3.3.1 The 170 type controller shall be an updated version which is now termed 170E and 2070 controllers. This controller shall be fully functional and completely compatible to the 170/33X cabinets herein specified. The 170E controllers to be supplied shall be equivalent or better than those currently listed on Caltrans Qualified Products List for Controller Assemblies for the Model 170/2070 Traffic Controller. A modified NEMA controller that has been made compatible with the Model 170 / 179 standard (rack mounted, plug in power supply and C1 connector) so it can utilize all of the inputs and outputs of this type of cabinet.

4.2.3.4 ATC Type

4.2.3.4.1 The ATC type controller shall meet the widest variety of standards and configurations which includes the 2070, 170, 170E, NEMA TS 1, NEMA TS 2 Type 1 and NEMA TS 2 Type 2.

4.2.3.5 Manufacturer’s Service Representative

4.2.3.5.1 A manufacturer’s service technician shall be made available at the ADOT

Cabinet Shop within one (1) business day notice and onsite (statewide) within a three (3) business day notice. The service technician shall be able to provide assistance with the operation, programming and modification of the manufacturer’s cabinet and equipment.

4.2.4 Brand Name or Equivalent

4.2.4.1 There are currently a number of products that have been determined, through evaluation and/or testing, to be equivalent to the requirements of these specifications. The listing of these brands is not intended to limit or restrict competition. Rather, it is to set the standard quality, design, performance and characteristics of the products herein specified. Any bid which proposes products that are of equal quality, type of material, design and performance will be considered if sufficient evidence and information is given to establish it as an equal, and the Department determines the product to be an equal to the named brand and these specifications.

4.1.4.2 The Department has determined that the following listing of traffic cabinets and controllers can conform acceptably to this Specification and perform effectively in the planned applications:

Brand Name

Econolite/Cobalt Intelight Safetran Souther

Edco McCain Siemens/Eagle

5 Contractor’s Responsibilities

5.1 Items furnished hereunder shall conform to the requirements of this contract and shall be new, unused, current production, free from defects in design materials and workmanship.

5.2 The Contractor shall be responsible for verifying quantities prior to the start of any project. All changes must be approved by the Department prior to the start of work. Any changes to the quantities and/or scope encountered once the project begins shall be immediately brought to the attention of the Department. The changes must be reviewed and approved before any additional and/or new work commences. Any extra or new work, not previously approved, that is done beyond the approved Contract Purchase Order will not be eligible for payment.

6 Department’s Responsibilities

6.1 The Department shall perform periodic inspections to ascertain the Contractor’s compliance with contract requirements. The district manager or designee reserve the right to inspect the delivered products within fifteen (15) calendar days from the date of receipt and require the replacement of any items that does not meet minimum serviceability and safety standards.

6.2 The Department may reject the shipment if problems are noted and immediately halt the unloading process. If this occurs, the Department will not be responsible for the rejected product and associated delivery cost of the product.

SPECIAL TERMS AND CONDITIONS

1. CONTRACT TERM

The term of any resultant contract shall commence on the effective day of award and shall continue for a period of twelve (12) months thereafter, unless terminated, cancelled or extended as otherwise provided herein.

2. CONTRACT EXTENSION

By mutual written contract amendment, any resultant contract may be extended for supplemental periods of up to a maximum of forty-eight (48) months.

3. ELIGIBLE AGENCIES

This contract shall be for the exclusive use of the Arizona Department of Transportation.

4. NON-EXCLUSIVE CONTRACT

This contract shall be for the sole convenience of the Department. The Department reserves the right to obtain like goods or services from another source when necessary. The Off-Contract Purchase Authorization and subsequent procurement shall be consistent with the Arizona Procurement Code.

5. ORDERING PROCESS

The Department shall issue a purchase order to the Contractor. Each purchase order must cite the contract number. This purchase order shall be the only document required for the Department to order and the Contractor to deliver the material and/or service.

Any attempts to represent any material and/or service not specifically awarded as being under contract is a breach of the contract and a violation of the Arizona Procurement Code. Any such action is subject to the legal and contractual remedies available to the State inclusive of but not limited to contract cancellation, suspension and/or debarment of the Contractor.

6. SHIPPING TERMS

Prices shall be F.O.B. Destination to any delivery location within the normal trade area (30 mile radius) of Phoenix, Tucson and Flagstaff. Shipments to other locations shall be F.O.B. Destination Freight Prepaid with transportation charges allowed and added as a separate item on the invoice. At no time shall the freight charge exceed the amount normally charged for shipment from the nearest trade area specified above. The Contractor shall retain title and control of all goods until they are delivered and the contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor. All claims for visible or concealed damage shall be filed by the Contractor. The Department will notify the Contractor promptly of any damaged goods and shall assist the Contractor in arranging for inspection. No additional freight charges will be authorized.

7. DELIVERY

A purchase order (PO) must be received by the Contractor prior to delivery of the product(s). The Contractor shall deliver items as instructed. The delivery location will be specified on the PO, Monday through Friday, excluding State Holidays, during normal business hours 6:00 AM through 2:00 PM, or hours identified by the ordering unit.

Deliveries shall be completed within sixty (60) calendar days receipt of order (ARO) unless otherwise specified by the Department. If the Department requests a delivery time of more than sixty (60) calendar days, the Department shall have the right to specify an exact date and time of delivery. The Department shall be notified at least forty-eight hours prior to delivery. Deliveries shall be accepted during normal business hours only.

Delivery of the product does not constitute acceptance.

8. INSPECTION AND ACCEPTANCE

Each item delivered shall be subject to a complete inspection by the Department. Inspection criteria shall include, but not be limited to, conformity to the specifications, workmanship, quality and materials. All products shall be inspected within five (5) calendar days of delivery to determine acceptance.

If the delivered product is returned to the Contractor for corrective action prior to acceptance for any reason, an additional period of fifteen (15) calendar days shall be allowed for inspection when subsequent deliveries occur.

The Contractor shall be fully responsible for the transport of the material from and to the Department, for installation and/or for the correction of items or workmanship not in compliance with the specifications.

Product returned to the Contractor for corrective action may delay payment. Invoices will be processed for payment only after the product is accepted by the Department.

9. INVOICING AND PAYMENT

Separate invoices are required for each shipment of products or delivery of service and shall include at a minimum:

• Department Location’s Name and Address

• Vendor Name, Remit to Address and Contact Information

• Contract Number

• Purchase Order Number

• Invoice Number and Date

• Date the items were shipped to the Department

• Contract Line Item Number

• Line Item Description or Item or Service

• Quantity Purchased

• Line Item Unit of Measure

• Price per Unit and Total per Unit

• Catalog or Other Discount (if applicable)

• Net Unit Price and Total per Unit (if applicable)

• Applicable taxes

• Applicable Shipping/Freight Charges

• Total Invoice Amount Due

Invoices not sent to the proper address, or not containing the necessary and required information may delay payment. A Contractor whose payments are delayed due to improper invoicing shall make no claim against the Department or the State for late or finance charges.

The Department will make every effort to process payment for the purchase of product within thirty (30) calendar days after the Department has conducted the necessary reviews, inspections and acceptance as described herein.

The department acceptance date will be the valid date for starting the thirty (30) calendar day payment period.

Payment due dates, including discount periods, will be computed from the date of acceptance or date of correct invoice (whichever is later) to the date the Department’s warrant is mailed.

10. ESTIMATED USAGE

The Department anticipates considerable usage under this contract. The Department reserves the right to increase or decrease actual quantities ordered as circumstances may require. No guarantees are made concerning actual purchases under this contract.

11. PRICE REDUCTION

A price reduction adjustment may be offered at any time during the term of the contract and shall become effective upon notice through a written contract amendment.

12. PRICE INCREASE

The Department will review fully documented requests for price increases for any contract which will or has been in effect for twelve (12) months. The request shall be submitted no less than 60 days prior to the contract renewal date. The Contractor shall provide fully documented information which supports the price increase request. Fully documented means that the request shall present detailed information and calculations that make it clear how the claimed increase has an impact on the contract unit prices.

All assumptions regarding cost factors that have an impact on the requested increase shall also be clearly identified and justified. The requested price increase must be based upon a cost increase that was clearly unpredictable at the time of the offer and can be shown to directly affect the price of the item concerned. Any price increase adjustment request prior to the time of contract extension will be a factor in the extension review process. The Department will determine whether the requested price increase or an alternate option, is in the best interest of the State.

13. SAFETY STANDARDS

Items supplied under this contract shall comply with all current applicable safety standards and regulations including the Occupational Safety and Health Standards of the State of Arizona Industrial Commission, the National Electric Code and the National Fire Protection Association Standards.

14. WARRANTY

The Contractor warrants:

1. That all services performed hereunder shall conform to the requirements of this contract and shall be performed by qualified personnel in accordance with the highest professional standards.

2. That all items furnished hereunder shall conform to the requirements of this contract and shall be free from defects in design materials and workmanship. Any defects of design, workmanship or materials shall be fully corrected by the Contractor (including parts and labor) without cost to the Department.

3. The warranty period on workmanship and materials shall be based on a minimum of twelve (12) months from the time of acceptance by the Department.

15. CURRENT PRODUCTS

All products supplied under this contract shall be in current and ongoing production; shall have been formally announced for general marketing purposes; shall be a model or type currently functioning in a user (paying customer) environment and capable of meeting or exceeding all specifications and requirements set forth in the contract.

16. PRODUCT DISCONTINUANCE

In the event that a product or model is discontinued by the manufacturer, the Department at its sole discretion may allow the Contractor to provide a substitute for the discontinued item. The Contractor shall request authorization to substitute a new product or model and provide the following:

1. A formal announcement from the manufacturer that the product or model has been discontinued.

2. Documentation from the manufacturer that names the replacement product or model.

3. Documentation that provides clear and convincing evidence that the replacement meets or exceeds all specifications required by the original solicitation.

4. Documentation that provides clear and convincing evidence that the replacement will be compatible with all the functions or uses of the discontinued product or model.

5. Documentation confirming that the price for the replacement is the same as or less than the discontinued product or model.

17. CONTRACT ADMINISTRATION

The Contractor shall contact the Procurement Officer for guidance or direction in matters of contract interpretation or questions regarding the terms, conditions or scope of the contract.

18. NOTICES

All notices, requests demands, consents, approvals, and other communications which may or are required to be served or given hereunder (for the purpose of these provisions collectively called “Notices”), shall be in writing and shall be sent by registered or certified United States mail, return receipt requested, postage prepaid, addressed to the party or parties to receive such notice as follows:

a. If intended to the State, to:

Arizona Department of Transportation, Procurement Group 1739 West Jackson Street, Ste. A, MD 100P

Phoenix, Arizona 85007-3276 Attention: Amir Sakhi – Procurement Officer

b. If intended for the Contractor, to the address as identified in the Contractor’s electronic vendor profile.

Or to such other address as either party may from time to time furnish in writing to the other by notice hereunder. Any notice so mailed shall be deemed to have been given as of the date such notice is received as shown on the return receipt. Furthermore, such notice may be given by delivering personally such notice, if intended for the State, to the Arizona Department of Transportation, Chief Procurement Officer and if intended for the Contractor, to the person named on the Offer and Contract award Form of this Contract, or to such other person as either party may from time to time furnish in writing to the other by notice hereunder. Any notice so delivered shall be deemed to have been given as of the date such notice is personally delivered to the other party.

19. CANCELLATION FOR POSSESSION OF WEAPONS ON THE DEPARTMENT PROPERTY

This Contract may be cancelled if the Contractor or any subcontractors or others in the employ or under the supervision of the Contractor or subcontractors is found to be in possession of weapons.

Possession of weapons (firearms, explosive devices, knives or blades of more than three (3) inches, or any other instrument designed for lethal or disabling use) is prohibited on ADOT property.

Further, if the Contractor or any subcontractors or others in the employ of under the supervision of the Contractors or subcontractors, are asked by an ADOT official to leave the ADOT property, they are advised that failure to comply with such a request shall result in cancellation of the Contract and anyone who refuses, whether armed or not, is subject to prosecution under A.R.S. §13-1502, “Criminal trespass in the third degree: classification”.

20. INDEMNIFICATION

To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents, employees or subcontractors. This indemnity includes any claim or amount arising out of, or recovered under, the Workers’ Compensation Law or arising out of the failure of such Contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation, or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all claims. It is agreed that Contractor will be responsible for primary loss investigation, defense, and judgment costs where this indemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the State of Arizona, its officers, officials, agents, and employees for losses arising from the work performed by the Contractor for the State of Arizona.

This indemnity shall not apply if the Contractor or sub-contractor(s) is/are an agency, board, commission or university of the State of Arizona.

21. INSURANCE

The Contractor shall furnish certificate(s) of insurance inclusive of the following requirements as stated within to the Department. Certificate(s) shall be received within five (5) calendar days of notification of contract award by the Procurement Officer and prior to contract execution.

Insurance Requirements

Contractor and subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Contract, insurance against claims for injury to persons or damage to property arising from, or in connection with, the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

The Insurance Requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees or subcontractors, and the Contractor is free to purchase additional insurance.

Minimum Scope and Limits of Insurance

Contractor shall provide coverage with limits of liability not less than those stated below.

Commercial General Liability (CGL) – Occurrence Form Policy shall include bodily injury, property damage, and broad form contractual liability coverage.

General Aggregate $2,000,000

Products – Completed Operations Aggregate $1,000,000

Personal and Advertising Injury $1,000,000

Damage to Rented Premises $50,000

Each Occurrence $1,000,000

a. The policy shall be endorsed, as required by this written agreement, to include the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor.

b. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor.

Business Automobile Liability

Bodily Injury and Property Damage for any owned, hired, and/or non-owned automobiles used in the performance of this Contract.

Combined Single Limit (CSL) $1,000,000

a. Policy shall be endorsed, as required by this written agreement, to include the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by, or on behalf of, the Contractor involving automobiles owned, hired and/or non-owned by the Contractor.

b. Policy shall contain a waiver of subrogation endorsement as required by this written agreement in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, Workers’ Compensation and Employers' Liability

Workers' Compensation Statutory Employers' Liability

Each Accident $1,000,000

Disease – Each Employee $1,000,000

Disease – Policy Limit $1,000,000

a. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities,

b. This requirement shall not apply to each Contractor or subcontractor that is exempt under A.R.S. § 23-901, and when such Contractor or subcontractor executes the appropriate waiver form (Sole Proprietor or Independent Contractor).

Additional Insurance Requirements

The policies shall include, or be endorsed to include, as required by this written agreement, the following provisions:

The Contractor's policies, as applicable, shall stipulate that the insurance afforded the Contractor shall be primary and that any insurance carried by the Department, its agents, officials, employees or the State of Arizona shall be excess and not contributory insurance, as provided by A.R.S. §41-621 (E).

Insurance provided by the Contractor shall not limit the Contractor’s liability assumed under the indemnification provisions of this Contract.

Notice of Cancellation

Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to the State of Arizona. Within two

(2) business days of receipt, Contractor must provide notice to the State of Arizona if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to the Department and shall be mailed, emailed, hand delivered or sent by facsimile transmission to (State Representative’s Name, Address & Fax Number).

Acceptability of Insurers

Contractor’s insurance shall be placed with companies licensed in the State of Arizona or hold approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers.

Insurers shall have an “A.M.Best” rating of not less than A- VII. The State of Arizona in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

Verification of Coverage

Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or equivalent approved by the State of Arizona) evidencing that Contractor has the insurance as required by this Contract. An authorized representative of the insurer shall sign the certificates.

All such certificates of insurance and policy endorsements must be received by the State before work commences.