CTR055988_Contract_Documents.pdf

PART 3 of the Solicitation Documents Template version 6.0 (18-NOV-2019)

SECTION 3-B: Offer Forms Page 1 of 1 3

A v a i l a b l e o n l i n e a t : A P P . A Z . g o v

Attachment 1 Offer and Acceptance Form

SUBMISSION OF OFFER: Undersigned hereby offers and agrees to provide Assessment and Remediation of Hazardous or Regulated Substances or Materials in compliance with the Solicitation indicated above and our Offer indicated by the latest dated version below:

Initial Offer:

1. May 18, 2021 TO Date initial

Revised Offers:

2. N/A x 3. N/A x 4. N/A x date #1 initial date #1 initial date #1 initial

5. N/A x 6. N/A x 7. N/A x date #4 initial date #5 initial date #6 initial

Best and Final Offer:

8. N/A x Date initial

Wood Environment & Infrastructure Solutions, Inc.

Offeror company name Signature of person authorized to sign Offer

4600 E. Washington Street, Suite 600 Tim Ostapuk, Acting Arizona Operations Manager

Address Printed name and title

Phoenix, AZ 85034 Tim Ostapuk, Acting Arizona Operations Manager

City | State | ZIP Contact name and title

91-1641772 tim.ostapuk@woodplc.com (602) 733-6000

Federal tax identifier (EIN or SSN) Contact Email Address Contact phone number

CERTIFICATION: By signature in the above, Offeror certifies that it:

1. will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State

Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465;

2. has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the Offer, any resulting contract, and may be subject to legal penalties under law;

3. complies with A.R.S. § 41-3532 when offering electronics or information technology products, services, or maintenance; and

4. is not debarred from, or otherwise prohibited from participating in any contract awarded by federal, state, or local government.

ACCEPTANCE OF OFFER: State hereby accepts the initial Offer, Revised Offer, or Best and Final Offer identified by the latest date and number at the top of this form (the Accepted Offer). Offeror is now bound (as Contractor) to carry out the Work under the attached Contract, of which the Accepted Offer forms a part. Contractor is cautioned not to commence any billable work or to provide any material or perform any service under the Contract until Contractor receives the applicable Order or written notice to proceed from Procurement Officer.

State’s Contract No. is: CTR055988 The effective date of the Contract is: July 1, 2021 Contract awarded June 30, 2021 Date Date

_____________________________________________________ Patricia Lorenzen Procurement Officer Signature Procurement Officer Printed Name https://procure.az.gov/bso/

Request for Proposal Solicitation No. BPM003359

Description: Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

1110 W. Washington Street Phoenix, AZ 85007

Template version 6.0 (28-JAN-2020)

Part 1:

Solicitation Summary

1.0 What the State Is Soliciting

The Arizona Department of Environmental, Procurement Office division (the State), as authorized under A.R.S.§ 41-2501 is seeking to establish one or more “statewide” contracts to provide Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials.

The State anticipates awarding multiple Contracts to begin providing services by a target date of June 30, 2021.

The Special Terms and Conditions provide a more detailed definition of Eligible

Agencies.

List of all state agencies is available at: https://azdirect.az.gov/agencies

Active Co-Op Members List is available at: https://spo.az.gov/procurement-services/cooperative-procurement/state-purchasing-cooperative .

Persons With Disabilities

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Solicitation contact person. Requests shall be made as early as possible to allow time to arrange for the accommodation.

OFFERORS SHOULD READ THE ENTIRE SOLICITATION CAREFULLY.

2.0 What’s in the Solicitation

Part 1 Section 1:

Solicitation Summary

Part_1_BPM003359_OPEN_FIRST_ Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials PDF (or as amended)

Part 2 Section 2-A: Scope of Work

Part_2_BPM003359_RFP__ Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials PDF (or as amended) Section 2-B: Pricing

Document

Section 2-C: Special Terms and Conditions

Section 2-D:

Uniform Terms and Conditions https://azdirect.az.gov/agencies https://spo.az.gov/procurement-services/cooperative-procurement/state-purchasing-cooperative https://spo.az.gov/procurement-services/cooperative-procurement/state-purchasing-cooperative

Description: Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

Section 3-A:

Instructions to Offerors

3.0 How and When Proposals Are Due

Proposals will only be accepted online in “The State’s e-Procurement System” at https://app.az.gov until the “Bid/Offer Due Date” indicated in “The State’s e-

Procurement System” for the Solicitation No. shown at the top of this page.

Proposals must be in the State Procurement Office’s possession online no later than that deadline.

Submit technical inquiries about navigating and/or submitting proposals in the State’s e-

Procurement System to the State’s e-Procurement System Help Desk:

by phone at (602) 542-7600, option1; or by email to app@azdoa.gov

LATE PROPOSALS WILL NOT BE CONSIDERED. No extension or grace period will be given for delays or incomplete proposals caused by internet connectivity problems, file uploading difficulties, or misunderstanding of the requirements or procedures for online submission in “The State’s e-Procurement System”.

4.0 Pre-Offer Conference

The State WILL NOT conduct a Pre-Offer Conference for this Solicitation

5.0 Inquiries

Any question related to this Request for Proposal shall be submitted utilizing the State’s

“Discussions with Buyer” Tab in the e-procurement system. The Offeror shall not contact or ask questions of the department for which the requirement is being procured.

End of Section 1 https://app.az.gov/ mailto:app@azdoa.gov

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

PART 2 of the Solicitation Documents

Table of Contents

Page 1 of 68 2 A v a i l a b l e o n l i n e a t A P P . A Z . g o v

Part 2: Scope, Pricing and Terms and Conditions

Table of Contents

SECTION 2-A: Scope of Work

1.0 Introduction

2.0 Purpose and Background

3.0 Definitions

4.0 Regulatory Requirements

5.0 Scope Summary

6.0 Scope of Serivces

7.0 General Requirements

8.0 Task Orders

9.0 Conflict of Interest

Title VI Non-Discrimination Assurances

SECTION 2-B: Pricing Document

SECTION 2-C: Special Terms and Conditions…………………………………………………………...……….……………………25

SECTION 2-D: Uniform Terms and Conditions

SECTION 3-A: Instructions to Offerors

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

Template version 6.0 (28-JAN -2020)

SECTION 2-A: Scope of Work

Page 2 of 68 2 A v a i l a b l e o n l i n e a t A P P . A Z . g o v

SECTION 2-A: Scope of Work

1.0 Introduction

The Arizona Department of Environmental Quality (ADEQ), a Division on behalf of the State of Arizona (hereinafter referred to as the "State") is responsible for administering the Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials (hereinafter the "Program") for all state departments, agencies, boards and commissions (hereinafter referred to as "Eligible Agencies") The Program is self-funded for all eligible participants under A.R.S.§41-621.

The State is seeking proposals from qualified organizations to provide Assessment and Remediation Services for the

State’s Program to assist the Eligible Agencies in administering and maintaining a comprehensive and cost effective

Program beginning July 2021.

This solicitation replaces the previous statewide Pollutants contracts ADEQ17-00006526.

2.0 Purpose and Background

2.1 The purpose of this solicitation is to establish the State’s Assessment and Remediation of Hazardous or Regulated Substances or Materials Program for Eligible Agencies and the State of Arizona. The Contractor will work daily with the Eligible Agency to ensure continuity of the State’s current customer service levels.

2.2 There are approximately 1,246 eligible agencies throughout the State.

3.0 Definitions

3.1 Accepted Standard

Shall mean a method or technology whose performance has withstood professional scrutiny and is currently employed successfully at sites contaminated with hazardous or regulated substances or materials.

3.2 ARAR

Shall mean Applicable or Relevant and Appropriate Requirements. Is used to initiate identification of ARARs that may affect remedy selection.

3.3 American conference of Governmental Industrial Hygienist (ACGIH) Shall mean a National standards organization that develops and publishes voluntary consensus technical standards for a wide range of materials, products, systems and services; to include establishing scientifically driven Threshold Limit Values for chemical substances and physical agents as well as Biological Exposure Indices.

3.4 American Society of Testing and Materials (ASTM)

Shall mean an international standards organization that develops and publishes voluntary consensus technical standards for a wide range of materials, products, systems and services; to include Environmental Site Assessments.

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 3 of 68 2 A v a i l a b l e o n l i n e a t : A P P . A Z . g o v

3.5 Best Management Practices

Shall mean a method or combination of methods used in the treatment; storage and disposal of a hazardous substance or material and that achieves the maximum practical cost effective protection of public health and/or the environment.

3.6 Code of Federal Regulations (CFR)

Shall mean the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government.

3.7 Community Relations Plan (CRP)

Shall mean a plan for how to communicate, as an organization, with key stakeholders.

3.8 Conceptual Site Model (CSM)

Shall mean a written and/or illustrative representation of the conditions and the physical, chemical and biological processes that control the transport, migration and potential impacts of contamination (in soil, air, ground water, surface water and/or sediments) to human and/or ecological receptors.

3.9 Consultant

Shall mean a highly specialized individual or firm having significant input and responsibility aspects of a project and possessing unusual or unique capabilities for assuring success of the finished work.

3.10 Contract Officer Representative (COR)

Shall mean an authorized representative of the Eligible Agency that is responsible for administering a contract and monitoring the contractor’s performance.

3.11 Engineering Evaluation & Cost Analysis (EE/CA)

Shall mean the analysis of removal alternatives for an area in accordance with EPA guidance document, “Guidance on Conducting Non-Time-Critical Removal Actions under CERCLA” EPA 540-R-93-057, August 1993 or as delineated in the Task Order.

3.12 Environmental Impact Areas

Shall mean an area contaminated by a Hazardous or regulated Substance or Material. May be caused by criminal littering or causing an environmental nuisance, health or safety hazard.

3.13 Environmental Site Assessment(ESA)

Shall mean overall property evaluation process. Due diligence study, investigation, characterization and evaluation of an area, and/or Phase I & Phase II ESA to ASTM standards stamped by an Arizona Professional Engineer or Registered Geologist to meet EPA requirements of the Innocent Landowner Defense.

3.14 Feasibility Study

Shall mean an analysis of the practicability of a proposal; e.g., a description and analysis of potential cleanup alternatives for a site. The Feasibility Study usually recommends selection of a cost-effective alternative. It usually starts as soon as the Remedial Investigation is underway; together, they are commonly referred to as the RI/FS.

3.15 Field Sampling Plan (FSP)

Shall mean a detailed outline of which measurements will be taken at what times, on which material, in what manner, and by whom.

3.16 Health and Safety Plan (HASP)

Shall mean a written document that describes the process for identifying the physical and health hazards that could harm workers, procedures to prevent accidents, and steps to take when accidents occur.

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 4 of 68 2

3.17 Key Personnel

Shall mean those persons whose experience and knowledge is professional in nature as opposed to clerical.

Professional work is that which is predominantly intellectual, varied in character (as opposed to routine, manual, mechanical or physical), and involves the consistent exercise of discretion and judgement in the theoretical principles and techniques of a recognized field of science or learning.

3.18 Quality Assurance Project Plan (QAPP)

Shall mean a Quality Assurance Project Plan for collecting, identifying and evaluating scientific data/information.

3.19 Recognized Environmental Concerns (RECs)

Shall mean the presence of or likely presence of any hazardous substance or petroleum products on a property under conditions that indicate an existing release, a past release, or a material threat of a release of any hazardous substances or petroleum products into structures on the property or into the ground, ground water, or surface water of the property. The term includes hazardous substances or petroleum products even under conditions in compliance with laws.

3.20 Record of Decision (ROD)

Shall mean a public document, which explains the remediation plan for the cleanup of a Superfund site.

3.21 Remedial Action (RA)

Shall mean the actual construction or implementation phase of a site cleanup that follows Remedial Design.

3.22 Remedial Design (RD)

Shall mean a phase of Remedial Action that follows the Remedial Investigation/Feasibility Study and includes development of engineering drawings and specification for a site cleanup.

3.23 Remedial Investigation (RI)

Shall mean an in-depth study designed to gather data needed to determine the nature and extent of contamination at a site; establish site cleanup criteria; identify preliminary alternative for Remedial Action;

and support technical and cost analyses of alternatives. The Remedial Investigation is usually done with the Feasibility Study. Together they are usually referred to as the RI/FS.

3.24 Remediation

Shall mean cleanup or other methods used to remove or contain a Hazardous or Regulated Substance or Material.

3.25 Sampling Analysis Plan (SAP)

Shall mean a guidance for documenting the procedural and analytical requirements for Brownfields Assessment projects involving the collection of water, soil, sediment, or other samples taken to characterize areas of potential environmental contamination. It combines, in a short form, the basic elements of a Quality Assurance Project Plan (QAPP) and a Field Sampling Plan (FSP).

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 5 of 68 2

4.0 Regulatory Requirements

Contractors agree that all work authorized under the Task Order shall follow all applicable Federal, State and local laws and regulatory requirements, to include, but not limited to the following:

4.1 A.R.S. Title 49, The Environment

4.2 A.R.S. Title 45, Waters

4.3 Environmental Protection Agency (EPA) Code of Federal Regulations (CFR) Title 40

4.4 American Conference of Governmental Industrial Hygienist (ACGIH)

4.5 American Society of Testing and Materials (ASTM)

4.6 American National Standards Institute (ANSI)

4.7 Comprehensive Environmental Response Compensation and Liability Act (CERCLA)

4.8 Superfund Amendments and Reauthorization Act (SARA)

4.9 Occupational Safety and Health Act (OSHA)

4.10 Resource Conservation and Recovery Act (RCRA)

4.11 Clean Water Act (CWA)

4.12 Clean Air Act

4.13 US Department of Transportation (DOT)

4.14 Arizona Hazardous Waste Management Act

4.15 Used Oil Management Act

4.16 Toxic Substance Control Act

4.17 National Emission Standards for Hazardous Air Pollutants (NESHAP)

4.18 Housing and Urban Development (HUD)

4.19 All other applicable Federal, State, County and Local rules and regulations

5.0 Scope Summary

Contract services include performance of site management, site assessment, remedial investigation and feasibility studies; engineering services to design remedial actions; management for implementing remedial actions, including issuing and managing subcontracts for construction of the selected remedy and engineering services in overseeing construction; engineering evaluation and cost analysis for non-time critical removal actions; enforcement support, including oversight of remedial investigation/feasibility studies, remedial design, remedial action, removal action, and negotiation support; and other technical assistance, including community involvement, third party contractor support, sampling and analysis support, risk assessment, litigation support, permitting, five year reviews, long-term response actions and predesign investigations. Services may include Phase I and II Environmental Site Assessments (ESAs) in accordance with current American Society of Testing Materials (ASTM) standards and U.S. Environmental Protection Agency (EPA) standards and/or guidelines. The objective is to provide using Agencies assistance as specified in any Task Orders issued under the contract, in the identification and implementation of corrective actions necessary to mitigate or eliminate the health and environmental dangers posed by various hazardous or regulated substances or materials.

The contractors awarded for this contract will be eligible to receive task orders for completing projects for the Using Agency. The contractors and Using Agency will develop the scope, schedule, and budget for each task order based

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 6 of 68 2 upon time needed to complete the task and program funding. The contractors will submit a task order form per Exhibit B for each task order requested by Using Agency. Contractors are expected to provide the highest quality services and will provide monthly reporting through monthly work reports on each task order to identify project status, schedule, and budget for cost tracking. The contractors shall provide project management, technical support personnel, equipment, supplies, materials, and effort necessary to perform the specified task orders at a level of quality that consistently meets or exceeds expectations.

5.1 The objective is to award multiple contracts to qualified organizations to provide Assessment and Remediation of Hazardous or Regulated Substances or Materials to include, but not limited to:

5.1.1 Legacy Mining

5.1.2 Phase I ESAs

5.1.3 Phase II ESAs

5.1.4 Remedial Investigation / Feasibility Study

5.1.5 Risk assessment

5.1.6 Consulting Services

5.1.7 Removal, Transportation and Disposal of Hazardous Substances or Materials

5.1.8 Recognized Environmental Concerns (RECs)

5.1.9 Well Abandonment

5.2 Qualified contractors may compete for and be awarded one or more of the services requested in this Scope of Work, however only the contractors that exhibit a high level of expertise will be selected for each service..

6.0 Scope of Services

6.1 Legacy Mining: The services required, include, but are not limited to the following:

6.1.1 Collect existing information regarding historic mining activities, prepare a conceptual site model if necessary, and prepare Preliminary Site Investigation Report.

6.1.2 Conduct a vertical and horizontal characterization of contamination at a site and determine the sources thereof. Identify current and potential impacts of the contamination on public health and the environment. Identify current and foreseeable uses of land and waters affected by the contamination. Obtain and evaluate information

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 7 of 68 2 necessary for identification and comparison of alternative remedial actions for the contaminated site, and prepare a Remedial Investigation Report.

6.1.3 Identify a remedy and alternative remedies that are capable of achieving remedial objectives for a contaminated site.

6.1.4 Prepare a proposed Remedial Action Plan that describes how a proposed remedy for a contaminated site will achieve remedial objectives.

6.1.5 Design, implement, maintain, monitor, and evaluate selected remedy.

6.1.6 Evaluate, interpret and model data (water quality, soil, etc.) for visualization.

6.1.7 Additional services

a. Additional services to be provided and added documents that the Contractor may be requested to prepare or review, will be negotiated on a case-by-case basis, based on the hourly rates provided in the Contract. Contracting Agency and the Contractor will agree to an amendment.

Contractors will be required to prepare and maintain their own Workplans, Sample and Analysis

Plans (SAP), and Quality Assurance Project Plans (QAPP) as necessary. Work conducted shall be consistent with the applicable Agency program QAPP.

6.2 Work Plan Preparation: May include the following documents

6.2.1 Quality Assurance Project Plan (QAPP) or Sampling and Analysis Plans (SAPs): This includes preparation of a QAPP or a SAP. A QAPP or a SAP is site specific and should be

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 8 of 68 2 prepared in accordance with the Task Order, if applicable. The QAPP or a SAP may also include development of data quality objectives.

6.2.2 Health and Safety Plan (HASP), Field Sampling Plan (FSP) and Work Plan: Prepare a site specific HASP and FSP. Both documents may be included as part of the Work Plan.

6.3 Work Plan: May include the following items:

6.3.1 Locations of samples collected by all Contractors or Using Agency, which did investigations at the site.

6.3.2 A map or maps using all available data may include the following:

a. Concentrations of contaminates in soil

b. Groundwater contaminate map with flow directions; and

c. Contour groundwater quality data if necessary

6.3.3 Soil sample summary table (showing laboratory analyses and sample depth);

6.3.4 Groundwater data summary table (showing groundwater elevation and laboratory analyses);

6.3.5 A historical evaluation of the property describing past site uses, if possible. The purpose of this task is to help gain a better understanding of the site to assist the Contractor in choosing sampling methods and locations.

6.3.6 Remediation system design, installation, operation and maintenance.

6.3.7 Schedule of proposed work with times shown by units and not actual date.

6.4 Access: The Using Agency will be responsible for negotiating access with the property owners. However, the Contractor may be requested to assist the Using Agency by providing back-up documentation, such as warranty deeds and any other information, which may be considered vital to obtaining access. The Contractor may be responsible for preparation of any required permits.

6.5 Phase I ESAs: This activity includes conducting a Phase I ESA in accordance with ASTM current standards E 1527-13, as applicable or as stated in the Task Order. Phase I ESAs are intended to determine the existence of recognized environmental conditions hazards, identify environmental liabilities and/or provide a preliminary screening to facilitate the assignment of site priorities. The major activi ties include visual inspection of the site and surrounding areas, document reviews, database reviews, aerial photographic interpretation, Geological background study and/or recommendations and conclusions.

6.6 Phase II ESAs: This activity includes conducting a Phase II ESA in accordance with ASTM current standards, as applicable or as stated in the Task Order. A Phase II ESA is a site investigation/characterization that may determine the nature and extent of contamination in any and all affected environmental media at the site. The major activities include characterization and description of soils, groundwater, surface water, air or other affected environmental media with respect to location , nature, extent of migration of contamination sources and their proximity to potentially impacted receptors; characterization of the hydro-geologic setting to determine most likely contamination migration pathways and physical features that could affect potential remedial actions; and the gathering of data and information to the extent necessary and sufficient to help quantify risk to public health and all aspects of the environment.

6.7 Remedial Investigation / Feasibility Study (RI/FS): This activity includes assessment of the extent of contamination, the risks to public health and the environment, and support in the development, evaluation and selection of appropriate response alternatives. Under the Feasibility Study, assist in developing appropriate remedial alternatives and evaluate them so the appropriate remedy may be selected. RI/FS activities shall be in accordance with standard industry practice and any applicable

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 9 of 68 2 statues, rules or guidance as defined in each Task Order. The Using Agency may order a combined RI/FS or separate RI or FS. The RI/FS shall be based on the best available scientific, engineering, geologic or hydro-geologic standards of the practice available at the time of the Task Order issuance. The following tasks may be included in preparing and conducting the RI/FS:

6.7.1 Conceptual Site Model (CSM): This task includes developing a CSM using all the available existing data. The purpose of the CSM is to develop a thorough understanding of the site.

6.7.2 Community Relations: This task includes work efforts related to the preparation and implementation of the Community Relations Plan (CRP) for the site. When attending public meetings and open houses, contractor employees must identify themselves as employees of the Using Agency’s contractor. This task may be requested to be conducted by the Project Manager.

6.7.3 Field Investigation: This task includes conducting the work required to properly evaluate the site. This task may include, but is not limited to the following sub-tasks:

Site reconnaissance; mobilization/demobilization; hydro-geological assessment; soil boring, drilling and testing; environmental sampling; ecological characterization;

geotechnical survey which may include: cultural resource, land and well, and archaeological studies; field generated waste characterization and disposal in accordance with Local, State and Federal regulations; and data evaluation.

6.8 Sample Analysis: This task includes the analysis and interpretation of environmental data and waste samples. The contractor may utilize or be directed to utilize a variety of mechanisms to implement this task, including: field screening using mobile facilities or field portable equipment, approved contract laboratories licensed with the Arizona Department of Health Services, or any other method as directed through the Task Order. The items outlined in this task may be requested by the Project Manager to be conducted.

6.9 Analytical Support and Data Validation: This task includes work efforts involved in scheduling, coordination, tracking, and oversight of sample analyses and validation of analytical data produced. The items outlined in this task may be requested by the Project Manager to be conducted.

6.10 Data and Document Management: This task includes work related to the compilation of analytical and field data. The data may be entered into either manual and/or automated storage systems. Data and documents shall be submitted per the Task Order which may require submission in an electronic format that is compatible with the software currently being used by the Using Agency. The items outlined in this task may be requested by the Project Manager to be conducted.

6.11 Risk Assessment: This task includes work efforts to conduct a Baseline Risk Assessment and to prepare the necessary Risk Assessment documents. The objective of the Risk Assessment is to characterize and quantify where appropriate, the current and potential human health and/or environmental risks that would prevail if no further remedial action is taken. The Risk Assessment shall be prepared in accordance with the most current versions of the accepted Risk Assessment guidance. The items outlined in this task may be requested by the Project Manager to be conducted.

6.12 Treatability Study / Pilot Testing: This task includes work efforts related to the conduct of laboratory screening, bench-scale and pilot-scale Treatability studies to determine the suitability of remedial technologies or alternatives to site conditions and problems. The items outlined in this task may be requested by the Project Manager to be conducted.

6.13 Remedial Investigation Report: This task includes work efforts related to the preparation of findings once data has been evaluated. The RI shall provide information to assess risks to human health and the environment and to support the development, evaluation and selection of appropriate response alternatives. This task includes all draft and final reports. The report shall be written as specified in the Task Order. The report may include a discussion of the following items: Site background, Investigation, Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 10 of 68 2

Field Investigation and technical approach; chemical analyses and analytical methods; Field methodologies (biological, surface water, sediment, soil boring, soil sampling, monitoring well installation, groundwater sampling, hydrogeological assessment); Site Characteristics; Geology;

Hydrogeology; Meteorology; Demographics, Current and historical land use; Ecological assessment;

Nature and extent of contamination; Containment sources; Containment distribution and trends; Fate and transport; Contaminant characteristics; Transport processes; Summary and conclusions.

6.14 Remedial Alternatives Screening: This task includes work efforts to develop appropriate remedial alternatives.

6.15 Identify reference Remedy and Alternative Remedies: This task includes identifying a reference remedy and alternative remedies that may be capable of achieving remedial objectives identified through the RI process. The Using Agency will make the final selection of the remedial alternative, however the contractor should employ in the evaluation of remedial alternatives the following criteria: Overall protection of human health and the environment; Compliance with ARARs; Long-term effectiveness and performance; Reduction in toxicity, mobility or volume through treatment; Short-term effectiveness;

Ability to implement (technical and administrative); Cost; State acceptance; and Community acceptance.

6.16 Feasibility Study Report: This task includes work efforts related to the preparation of findings once remedial alternatives have been screened and evaluated. The task includes preparation of all draft and final reports. The Feasibility Study Report may include a discussion of the following: Feasibility study objectives; Remedial objectives; General response actions; Identification and screening of remedial technologies; Remedial alternatives description; Detailed analysis of remedial alternatives (individual and comparative); Summary and conclusions.

6.17 Post RI/FS Support: This task includes efforts to support the Using Agency’s Record of Decision (ROD).

The formal recommendation contained in the ROD should represent the opinion and recommendation of the Using Agency, not that of the Contractor.

6.18 Remedial Design: This activity includes all tasks necessary to convert the remedy selected into a preliminary, intermediate, and final design document for the Remedial Action. Tasks used for project scoping, scheduling, and technical and cost tracking and reporting shall be as directed by the Task Order.

6.19 Remedial Action: This activity includes all tasks necessary to implement the design remedy in accordance with the Task Order, which may include installation and start-up, operation and maintenance, and the on-going operation of long-term treatment systems for ground water and surface water restoration measures, including natural attenuation.

6.20 Non-Time Critical Removal Support (EE/CA): This activity includes all tasks necessary to provide non-time critical support to reach an engineering evaluation and cost analysis to characterize a site, perform sample analysis, analytical support and data validation, data evaluation, risk assessment, identification and screening of removal alternatives, analysis of removal alternatives, produce an EE/CA report, provide post EE/CA support and close out procedures in accordance with the Task Order.

6.21 Non-Time Critical Removal Action: This activity includes all tasks necessary to implement the design remedy in accordance with the Task Order, which may include installation and start-up, operation and maintenance, and other environmental management, subcontract, and field work efforts.

6.22 Contractor Oversight: This task provides for the Contractor reviewing reports, Work plan(s), Contractor approaches and fieldwork such as drilling, sampling and remediation system design/install or provide expert witness testimony. This task may include, per the Task Order, providing oversight support for any of

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 11 of 68 2 the following areas: Phase I & II Environmental Site Assessments; Remedial Investigation/Feasibility Study; Remedial Design/Action; Operations & Maintenance; Removal Support/Action; Expert Witness.

6.23 Utilizing a site-specific Human Health Risk Assessment, evaluate the potential for the presence of an adverse effect to human health from exposure to specific types and concentrations of contaminants at a given site and/or in a given exposure area.

6.24 Technical Assistance, Site Specific Work Activities: The Contractor may be required to provide specific technical support on a case-by-case basis. The intention of this activity is to allow the issuance of specific Task Orders for task efforts listed below on an individual basis. These tasks efforts may or may not be site specific:

6.24.1 Community Relations: This Task provides for the contractor to assist in the preparation and implementation of the Community Relations Plan that may include: project planning and support, public meeting/public hearing, fact sheet preparation, public notices, information repositories, site mailing list, responsiveness summary support and close out.

6.24.2 Sampling and Analytical Support: This task provides for sampling and analytical support including long term monitoring which may include: project planning and support, environmental sampling, sample analysis, data validation, data evaluation, characterization and disposal of field generated waste and close out.

6.24.3 Pre-Design Investigation: This task provides for the contractor to perform pre-design investigations which may include: project planning and support, Treatability Study/Pilot Testing, field investigation, sample analysis, analytical support and data validation, data evaluation and produce a pre-design engineering report.

6.24.4 Treatability Study/Pilot Testing: This task provides for the contractor to provide Study/Testing activities. The laboratory or field tests are to be designed to provide the data necessary to evaluate and, to implement one or more technologies. These studies generally involve characterizing untreated wastes and evaluating the performance of the technology under different operating conditions.

6.24.5 Risk Assessment: This task provides for the contractor to conduct baseline human health risk assessment and baseline ecological risk assessment and prepare the necessary documents to characterize and quantify where appropriate, the current and potential human health and environmental risks that would prevail if no further action is taken.

6.24.6 Preliminary Assessment: This task provides for the contractor to conduct a preliminary site assessment. Preliminary assessments are intended to provide a preliminary screening of site(s) to facilitate the assignment of site priorities.

6.24.7 Five-Year Review: This task provides for the contractor to perform five-year reviews that may include: project planning and support, documents review, standards (ARAR) review, site visit/interviews, site inspection/technology review, produce and five-year report.

6.25 Data Acquisition: This task includes acquiring all data relative to the site. Including conducting any background research, evaluating existing data and providing recommendations to the Using Agency. The data acquired may be used to develop the conceptual site model.

6.26 Contractor Support: This task includes providing support services to the Using Agency to plan, monitor and control all work issued under a Task Order. The Contractor shall be responsible for making sure that

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 12 of 68 2 all work is completed in a timely, cost-effective and competent manner. This task includes the following types of support: Administrative; Technical and Professional.

6.27 Subcontractor Management Cost: Equipment rentals, commodities purchased, etc., which are directly required for the completion of the Task Order, and are approved by the Using Agency's Procurement Office or designee, shall be compensated at the actual cost of the services, rental fees, commodities purchased, etc. with no mark-up unless prior written approval is acquired from the Using Agency Project Manager.

Mark-Up shall not exceed five percent (5%) of the total cost of the subcontracted services or items.

Administrative expenses for providing items such as insurance, bonds, travel, per diem and incidental supplies (e.g. offices supplies, hardware supplies, petty cash, etc.), etc. shall be considered an administrative expense and shall not be used in computing the Subcontractor Management Cost.

Subcontracted Services are defined as follows: e.g. well drillers, laboratory services, IDW containerization and transportation, utility locators, archaeologists, consultant services (i.e. community involvement, groundwater modeling risk assessors, etc.), and similar trade professions with the Using Agency’s advance approval.

6.28 Project Documents: The Contractor shall devise, implement and maintain at the Contractor's place of business or project site, on a current basis, a structured document control system which includes and tracks records of all necessary contracts, shop drawings, samples, purchases, materials, equipment, operation and maintenance manuals and instructions, reports and any other documents and revisions thereto which arise out of the Task Order. These documents shall be readily available to the Using Agency any time during the performance of the Task Order.

6.29 Access Agreements and/or Consent Decrees: The Contractor shall comply with all requirements established in Access Agreements and/or Consent Decrees entered into between the Using Agency and current/former property owners/operators regarding the site. The Using Agency's Project Manager shall provide any relevant information to the Contractor. Additionally, the Contractor's Commercial General Liability Insurance shall be in conformance with the basic contract provisions (Name of Landowner as provided by the Using Agency’s Project Manager) and shall be named as additional insured, as their interests may appear for coverage on an occurrence basis for completed operations liability with an unlimited extended reporting period provision. The insurance certificate provided shall include the Using Agency's Project Manager Name and Task Order number for identification.

6.30 Contractor shall submit the quality control measures they will have in place to ensure integrity of the data, by way of a Quality Assurance Project Plan (QAPP). The Contractor may submit their own QAPP, provided that it meets the requirements of EPA’s QA/G-5 Guidance for Quality Assurance Project Plans (2002). Alternatively, the Contractor may use the Using Agency’s QAPP template, provided to the Contractor for use upon Task Order award. Contractor must also have an individual quality system that complies fully with the American National Standards Institute ANSI/ASQC E4-1994, Specifications and Guidelines for Quality Systems for Environmental Data Collection and Environmental Technology Programs.

6.31 Well Abandonment: Contractor must know how, and have the ability, to properly decommission a water well pursuant to A.A.C. R12-15-816.

6.32 The specific Using Agency project may require meetings and site visits with Contractor.

6.33 DELIVERABLES

6.33.1 Some of the Hazardous or Regulated Substances or Materials include, but are not limited to:

a. Chemicals

b. Oils

c. Soil

d. Water

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 13 of 68 2

e. Tires

6.33.2 Delivery/Service Area: Contractor shall deliver or perform Statewide, wherever Eligible Agency’s needs for the contracted services arise.

7.0 General Requirements

7.1 Specific Laws: The Contractor agrees that all work authorized under the Task Orders must be performed in conformance with all applicable Federal, state, and local laws, regulations, and rules including, but not limited to the following: Comprehensive Environmental Response Compensation and Liability Act

(CERCLA) and Superfund Amendments and Reauthorization Act (SARA), and future Superfund authorizations as enacted by Congress, Occupational Safety and Health Act (OSHA), Resource

Conservation and Recovery Act (RCRA), Clean Water Act, Clean Air Act, Arizona Hazardous Waste

Management act, Used Oil Management Act, and Toxic Substance Control Act, Asbestos Hazard

Emergency Response Act (AHERA), 40 CFR Part 763, Subpart E and all statutory requirements included within A.R.S. § Title 49 - The Environment, and A.R.S. § Title 45 Waters.

7.2 Contractor’s Personnel:

Professional Staffing: Contractor agrees and understands that some work, when requested in the Task

Order SOW, may require the performance of a Professional Engineer (PE) and /or a Registered Geologist

(RG), registered in the State of Arizona and consistent with the applicable rules and by-laws of the

Arizona Board of Technical Registration. Plans, specifications, reports and other professional documents, as required by the Using Agency, must be sealed by such registered professional and must be acceptable to the Using Agency Project Manager or Project Coordinator in form, timeliness, contents and presentation. "All staff referenced must be currently employed by the vendor" to make the evaluation of the vendor accurate and better represented.

Regardless of position, role or duties, Contractor shall only assign personnel who are appropriately alert, fit, qualified, trained, and equipped for their assignments. Unless a particular Order specifies certain numbers of personnel, Contractor shall:

a. Provide adequate numbers of appropriately qualified and authorized personnel as necessary to carry out the Services successfully;

(a) Assign, at minimum, the key personnel identified in the Accepted Offer to the positions, roles, and/or duties indicated therein; and

b. Not remove or reassign any of those key personnel without State’s prior consent, which State may withhold at its discretion.

7.3 Required Monitoring and Reporting:

Vendor Performance Report (VPR) (Exhibit C) The Contractor shall perform all duties under this Contract in a manner acceptable to the Department. The using agency Project Manager also known as Contract Officer

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 14 of 68 2

Representative will complete a VPR after completion of a Task Order or at the end of each Fiscal Year.

Additional Metric information may be added after contract award within the best interest of the state.

• The Contractor may be evaluated based on the following ratings and performance categories:

o Quality: Compliance with Contract Requirements; report accuracy; effectiveness of personnel; and technical excellence.

o Timeliness of Performance: Met interim milestones; reliability; responsive to technical direction; completed project on time; and met delivery schedules.

o Cost Control: Kept to the forecast within 20%, Utilize cost savings, adherence to the cost sheets, followed the State Travel guidelines and submitted change orders within allotted time.

o Business Relations: Effective management; reasonable/cooperative behavior;

responsive to Contract requirements; notification of problems; flexibility; and proactive versus reactive.

• Using Agency Project Manager completes a brief description of the Task Order requirements;

o Using Agency Project Manager Evaluates Contractor performance and assigns a rating for quality, cost control, timeliness of performance and business relations categories including a brief narrative for each rating if deemed appropriate.

o Forwards the VPR to the Contractor.

o The Contractor shall be granted 7 days from the date the Contractor’s receipt of the VPR to review and provide a response to the Using Agency Project Manager regarding the contents of the report.

• The Contractor reviews the VPR.

o The Contractor provides a response (if any) to the Using Agency Project Manager on company letterhead.

o The Contractor may submit comments, rebuttals (disagreements) or additional information to the Using Agency Project Manager that contest the VPR ratings.

o The Contractor completes Contractor representation information; and o The Contractor forwards the report to the Using Agency Project Manager within the designated timeframe.

o If the Contractor does not respond to the VPR within the designated timeframe, the specified ratings in the report are deemed appropriate for the evaluation. In this instance, the Using Agency Project Manager shall sign and file the VPR.

A VPR is considered complete only after the using agency Project Manager signs the report. The

Using Agency Project Manager will provide a copy of the completed report to the Contractor.

Description:

Statewide Assessment and Remediation of Hazardous or Regulated Substances or Materials

Arizona Department of

Environmental Quality

SECTION 2-A: Scope of Work

Page 15 of 68 2

8.0 Task Orders

Any work under this contract shall be authorized by a Task Order issued by the Using Agency Project Manager. No additional work is to be performed without an approved Task Order Amendment. Firms that receive an award in a discipline will be qualified to receive and compete for task orders in the discipline, within the best interest of the state.

Firms can receive awards in multiple disciplines.

8.1 Using Agency will submit an initial Task Order Scope of Work by e-mail. Response to Task Order shall be acknowledged within five (5) business days, unless instructed otherwise. The awarded Contractor(s) shall have a designated e-mail address/telephone number to receive all task orders.

8.2 Contractor shall respond to Using Agency with a proposal, which shall include:

• Proposed Scope of Work with any suggested changes to the initial Scope of Work;

• Firm Fixed Price Cost Proposal including the hourly rates provided in the bid response;

• Detailed Cost Worksheet which explains the Cost Proposal total (Exhibit A);

• Specific personnel to be assigned to complete the work;

• Conflict of Interest language is included in section 9 below.

8.3 Using Agency will review Task Orders and negotiate as necessary. If fair and reasonable compensation and Task Order requirements cannot be agreed upon with the chosen Contractor, the Contractor shall be notified in writing of the termination of negotiations and using agency will then negotiate with the next most qualified Contractor until an agreement is reached or the Task Order maybe canceled.

8.4 If a Scope of Work is sent to the Contractor and the Contractor finds additional work is required to complete the Task Order this will be negotiated between the using agency Project Manager and the Contractor at that time

8.5 Within the Attachment 2-B Organizational Profile, a section lists contract…