CTR039494.M23-0074_Evaluation_Documents_Waste_Water_Treatment_Plant.pdf

Quote History Waste Water Treatment Plant M23-0074

Supplier Proposal Status Documents Proposal Progress Submitted (UTC-7) Total TEAMCONVERSE LLProposal # 1 Submitted 12 100% 12/21/2023 $9,460.00 USD

Procurement File: DEMA BPM005916/M23-0074 RE: Contract Award Recommendation – Waste Water Treatment Plant Operations

Katie Hobbs Maj Gen Kerry L Muehlenbeck Governor The Adjutant General

Contract Award/Procurement Summary

TO: Chief Procurement Officer Program Area Manager

Cc: Procurement File: DEMA BPM005916/M23-0074

FROM: Robert Coleman, Procurement Specialist

DATE: January 5, 2024

RE: Contract Award Recommendation – Waste Water Treatment Plant Operations

PROCUREMENT TYPE: Request for Quotation (RFQ) A.R.S. 41-2535 (Procurements not Exceeding Prescribed Amount)

Anticipated Contract Award Date: January 26, 2024

RECOMMENDED AWARDED CONTRACTOR(S): Teamconvers LLC.

The Scope of Work for this solicitation is: Waste Water Treatment Plant Operations

. Set-Aside contracts were considered but not appropriate for this Scope of Work.

This solicitation was restricted to a Small Business.

The quotes submitted have been reviewed and evaluated. In accordance with A.R.S. 41-2535 (Procurements not Exceeding Prescribed Amount) of the Arizona Procurement Code. It has been determined Waste Water Treatment Plant Operations quote is the lowest responsive, responsible bidder based on the factors set forth in the solicitation.

1. The scope of work for this solicitation is: Waste Water Treatment Plant Operations.

2. The Request for Quotation DEMA BPM005916 was issued on December 06, 2023 through the Arizona Procurement Portal (APP) website. The notification of the Request for Quotation was electronically sent to all suppliers of record contained in the Arizona Procurement Portal (APP) system.

3. Significant Procurement Role notice was posted on the SPO Website.

4. A Site Visit meeting was held on December 20, 2023 at 10:00 AM which 1 supplier(s) attended including the recommended supplier.

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DEMA PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

RE: Contract Award Recommendation – Waste Water Treatment Plant Operations

5. The quote was opened on January 03, 2024 officially at 3:00 PM (AZ Time) in Arizona Procurement Portal

(APP).

6. The following suppliers responded by the solicitation due date and their prices were as:

Supplier Base Bid Sales Tax Total Teamconverse LLC Per Month $9,460.00 $00.00 $9,460.00

7. Licensing has been verified and is appropriate for this Scope of Work.

8. The supplier being recommended for the award of this contract has not been listed under the Arizona State Procurement Office Excluded Parties List and/or the System for Award Management of the General Services Administration.

9. I have reviewed all the required written determinations required by either the Arizona Procurement Code or Arizona Revised Statues and have appropriately written and placed those determinations in the solicitation file.

10. Significant Procurement Role SPO 120 form was signed and placed in the file. Significant Procurement notice was posted on SPO Website.

11. ACORD Certificate of Liability Insurance will be requested once confirmation of the recommendation is received. The awarded supplier will have 5 days to provide upon Notice of Intent.

Robert Coleman Procurement Specialist

CONCUR:

Kyle A. Matthew Chief Procurement Officer

Program Area Recommendation for Award

After evaluation of the quotes received, it is recommended that the award be made to Teamconverse LLC for their, complete, low, responsive and responsible quote as described above.

A copy of the quote from Teamconverse LLC, is being forwarded along with this memo for your review and retention. After your review, please forward a copy of your written determination to this office.

ALL persons involved in the evaluation process are CAUTIONED NOT TO DISCUSS the information contained in this memo or the Request for Quotation (RFQ) with anyone other than staff directly involved in the decision of recommendation. If there are any questions as to this requirement, please contact this office.

RE: Contract Award Recommendation – Waste Water Treatment Plant Operations

No further action will be taken pending your reply.

_________________________________________ __________________________________1-11-24______ _______ Approve Award as Recommended Date

Disapprove Award as Recommended Date

PRICE.THOMAS.J

OHN.1468662104

Digitally signed by

PRICE.THOMAS.JOHN.1468662

Date: 2024.01.11 13:54:58 -07'00'

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Katie Hobbs Maj Gen Kerry Muehlenbeck Governor The Adjutant General

MEMORANDUM

TO: File BPM005916/M23-0074, Waste Water Treatment Plant Operations FROM: Robert Coleman, Procurement Specialist DATE: January 5, 2024 RE: Only One Offer Received – R2-7-B309

DEMA sent the quote to 51 suppliers and one quote was received.

In accordance with R2-7-B309 of the Arizona Procurement Code, it has been determined the one bid received is in the best interest of the State for the following reasons:

1. The price/fee received is fair and reasonable and,

2. The offer is responsive and,

3. The offeror is responsible and

4. Other bidders had adequate time (approximately 14 days) to prepare their bids;

Therefore, the one bid/proposal received will be accepted and a contract awarded to: Teamconverse LLC

_______________________ _____1/5/2024__________________ Robert Coleman Date Procurement Specialist

CONCUR:

Kyle A. Matthew Date Chief Procurement Officer

ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DIVISION OF STATE ACTIVITIES – PURCHASING & CONTRACTING

5636 East McDowell Road, Bldg M5800 Phoenix, Arizona 85008-3465

1/5/2024

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