BPM005916.M23-0074 Solicitation SOW, Plans, Specifications Waste Water Treatment Plant.pdf

STATE OF ARIZONA

DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

Phoenix, Arizona 85008-3495 Telephone: 602.267.2699 Fax: 602.267.2576

Maj Gen Kerry L Muehlenbeck

The Adjutant General

Waste Water Treatment Plant Operations: M23-0074

SCOPE OF WORK

State of Arizona Department of Emergency and Military Affairs

Facilities Management Office

PROJECT

Silver Bell Army Heliport Waste Water Treatment Plant Operations

LOCATION

Silver Bell Army Heliport 04B03, Building L-4710 Marana Arizona, 85653

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

Scope of Work

SUMMARY:

The Waste Water Treatment Plant (WWTP) Facility located at Silver Bell Army Heliport, Marana, Arizona, consists of a sequencing batch reactor (SBR) system, Accu-Tab Pro chlorination unit and Aqua mini disk filtration system using cloth media. The WWTP has a flow capacity of 50,000 gallons per day. Effluent from the WWTP is discharged to two effluent holding ponds, which consist of two separate earthen basins for treated wastewater effluent holding, evaporation and percolation to the water table. One basin contains five dry wells to enhance recharge. Discharged effluent meets reclaimed water A+ classification.

Request contractor operate the Silver Bell Waste Water Treatment Plant Facility as described, on a month to month basis, for one year with four options to renew, not to exceed five (5) years.

Part 1: GENERAL OPERATION SCOPE OF WORK

Contractor shall provide enough certified ADEQ Wastewater Treatment Plant Operators on site to conduct operations no less than 4 hours per day, seven days a week, to meet the Operational Requirements, Compliance Scope of Work, and all applicable Arizona State Laws and Regulations. To support monthly invoicing contractor shall provide weekly time sheets of hours worked. Plant operator is defined as a minimum Grade 1 Wastewater Treatment Plant Operator with current certifications from ADEQ. Copy of operator’s license must be posted on site.

Current certificates shall be included in bid response. Contractor shall provide all compliance data to the Maintenance Point of Contact (Maintenance POC) monthly. The Maintenance POC will supply all chemicals to operate the facility as needed. Plant Process and Control Procedures Manuals for the Operation of the WWTP will be attached to this scope of work.

This contract is inclusive for total required operations under any conditions during the contract time frame. Any unusual conditions will be covered by the contactor at no extra cost to FMO/DEMA.

Unusual conditions may consist of but not be limited to: Infiltration issues from seasonal weather events, correction of nitrate/nitrite issues, any circumstances that may place the WWTP in noncompliance with the terms of the Arizona Aquifer Protection Permit (APP) under which this facility operates.

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

Part 2: ENVIRONMENTAL COMPLIANCE SCOPE OF WORK

A. The contractor shall operate the WWTP in such a manner that meets all performance levels, ensures that discharged effluent meets the discharge limitations given in Table 1A of the APP, and prevents unauthorized discharges resulting from failure or bypassing of applicable best available demonstrated control technologies.

B. The contractor shall record daily discharge flow, as measured by a continuous recording flow meter, on the “Daily Discharge Flow Measurements” form, and calculate the average monthly discharge flow by dividing the total flow by the number of days in the month. Forward a copy of the completed form to the Maintenance POC within 3 days after the end of each month.

C. The contractor shall maintain a copy of the up-to-date Operation and Maintenance Manual at the wastewater treatment plant, maintain a copy of the signed APP and the approved Contingency Plan plus any emergency response plans at a location at Silver Bell Army Heliport where day-to-day decisions regarding operations of the wastewater treatment plant are made.

The contractor shall be aware of and follow the contingency and emergency plans.

D. The contractor shall conduct operational monitoring inspections as specified below:

Facility Inspection Items Performance Level Inspection

Frequency Pump Integrity Good Working Condition Weekly Treatment Plant Components Good Working Condition Weekly Holding Ponds Berm Integrity No visible structural damage, breach, or embankment erosion Weekly

Freeboard in Holding Ponds Minimum one foot Weekly Vadose-zone Wells Good working condition;

No biofouling;

No clogging;

No daylighting

Monthly

E. The contractor shall record inspection results on the forms provided. All fields in the inspection forms must be completed. Enter “Yes” if the performance level was met, or “No” if the performance level was not met and complete the “Details of Damage or Malfunction” form.

Forward a copy of all completed forms to the Maintenance POC within 5 days after the end of each month.

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

F. The contractor shall maintain a logbook, at a location where day-to-day decisions regarding operations of the wastewater treatment plant are made, that contains the information listed below.

1. Pollution control structures inspection results, including the name of the inspector, the date and time the inspection was conducted, the condition of the applicable facility components, any damage or malfunction observed, and the date and time any repairs were performed.

2. Daily wastewater flow measurements and average daily flows in a month calculated for each month.

3. Records of discharge samples collected for fecal coliform analysis, including the date and time of collection, transportation procedures, the name of the analytical facility, the date of analysis and the results of the analysis.

G. In the event operational monitoring inspections indicate that any performance level is not met, the contractor shall:

1. With prior permission from the Maintenance POC, ensure that proper repairs are performed promptly to return facility components to good working order or to repair damage.

2. Document all procedures and materials required to return facility components to good working order or to repair damage.

3. Forward documentation, including the “Details of Damage or Malfunction” form, immediately to the Maintenance POC.

H. The contractor shall collect daily samples of treated effluent from the point of discharge after final treatment at the southern-most evaporation pond. The contractor will then transport the samples collected, at the contractor’s expense, to an authorized* laboratory to analyze the samples for fecal coliform, using a method that reports results as colony-forming units (CFU) or most probable number (MPN) per 100 ml sample. Samples must be collected on a sufficient number of days to demonstrate that samples from at least four days each week are “non-detect”(ND) for fecal coliform. [Non-detect is defined as a result of <1.0 CFU, or <2.2 MPN.] Forward a copy of all laboratory analytical reports for each month to the Maintenance POC within 5 days after the end of each month. Notify the Maintenance POC immediately of any result that exceeds 200 CFU or MPN. The contractor will be responsible for all lab fees generated on all samples taken.

*NOTE: The selected laboratory must be approved of by DEMA prior to use.

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

I. The contractor shall develop a site-specific Quality Management Plan (QMP) which describes the sample collection and analysis procedures to ensure that the results of sampling conducted will satisfy the data quality objectives of the APP, based upon guidance provided in the most recent version of the ADEQ QMP and 40 CFR Part 136. All sampling, preservation, holding times and chain of custody procedures must be in accordance with currently accepted standards of professional practice.

J. The contractor shall complete pages 1 through 4, 9 through 11 and the monthly average flow section of page 5 of the ADEQ self monitoring report form (SMRF) with the results of fecal coliform monitoring, including the name of the laboratory used and the laboratory ID number, the daily discharge flow measurements with the calculated monthly average flow, and the inspections described in paragraph D (above). Do not sign the pages. Forward the completed pages to the Maintenance POC within 10 days after the end of each calendar quarter. Ensure that information entered on the SMRF accurately corresponds to information recorded in the logbook or obtained from the laboratory reports.

K. The contractor shall immediately take all necessary and proper actions to correct, remove, or otherwise mitigate any condition resulting from an unauthorized discharge, spill, release, or equipment or operational malfunction that could or does pose an endangerment to publich health or to the environment.

L. The contractor shall immediately notify the Maintenance POC of any instance in which:

1. Any of the requirements in this part have not been executed as required.

2. Pollution control structures/parameters do not meet performance levels.

3. Any unauthorized discharge of suspended hazardous substances, toxic pollutants or non-hazardous materials from the facility occurs.

Part 3: HOUSE KEEPING

Contractor shall be responsible daily to maintain the area for trash, garbage, and hazards.

Part 4: CONTRACTOR ACCESS AND USE OF PREMISES:

Contractor shall ensure that personnel employed on SBAH become familiar with this section of the contract documents and obey SBAH regulations. Keep within the limits of the work and avenues of ingress and egress as directed. Do not enter restricted areas unless required to do so and until cleared for such entry.

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

A. Access to SBAH by Contractor Personnel: Contractor shall provide the following information for each person: full name, social security number, date of birth, local address and phone number and company.

B. Lost and Found Property: It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by his employees are turned into the FMO Point of Contact.

C. Interruption of Services: The contractor shall coordinate at least 5 days in advance with SBAH for any interruption of utilities.

D. Smoking: There shall be no smoking in any facility on the installation except in those so designated as a smoking area.

E. Fires: All activities producing flames or sparks such as welding, grinding, and soldering require a flame or burn permit. Burning of trash or other materials is prohibited.

F. Photography: There shall be no unauthorized photography.

Part 5: SECURITY REQUIREMENTS

A. Vehicle Requirements: Contractor’s, subcontractors, and employees' vehicles shall be in good working order and licensed for travel over public roads. All original equipment such as lights, exhaust system, brakes, tires, windshield, windshield wipers, and seat belts, shall be in good working condition. Each vehicle shall carry a fully charged fire extinguisher (2.5-lb. minimum, ABC, dry-type). All personnel operating vehicles shall have a current driver's license. Registration and proof of insurance shall be carried in the vehicle at all times. Contractor and subcontractor personnel shall not take any of the following items into SBAH:

1. Firearms

2. Alcoholic beverages of any type

3. Cameras

4. Drugs of other than a prescription-type (prescription drugs shall be in original containers)

B. Personnel: Personal equipment, construction equipment, and vehicles entering the SBAH are subject to search at any time. Security personnel will search all vehicles entering and exiting the post. Vehicle operator has the responsibility for raising hood to engine compartment and opening covers to all other compartments on vehicle. Contractor personnel will experience some delays because of this.

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

C. Traffic Regulations: Personnel are subject to all traffic regulations of SABH. Upon request by the Contractor, a copy of the SBAH traffic regulations will be provided. Use of seat belts by all operators and passengers on SBAH is mandatory.

D. Security of Contractor’s Vehicles, Storage Containers, Tools and Temporary Administrative Spaces: the contractor shall be responsible for securing the work sites on SBAH. The contractor shall secure tools and workboxes, storage containers and structures, vehicles and administrative facilities, temporary or permanent, at the end of each work period. If such vehicles or equipment cannot be secured (locked), the contractor shall ensure that unauthorized personnel cannot operate the equipment or vehicle. The contractor shall maintain keys or other access means in a secured and controlled location.

Part 6: OCCUPANCY REQUIREMENTS

A. SBAH WWTP will remain in operation during the entire period and the Contractor shall conduct his operations so as to cause the least possible interference with the normal operations of the Activity.

Part 7: GENERAL ENVIRONMENTAL COMPLIANCE

A. General Protection of Land and Cultural Resources: The land and cultural resources outside the limits of work performed under this contract shall be preserved in their present condition.

1. Damage by Contractor: Cultural resources unnecessarily damaged by the Contractors equipment or operations shall be mitigated to a level accepted by SBAH at the Contractors expense. The contracting or purchasing officer through the SBAH in consultation with the State Historical Preservation Office (SHPO) will decide what method of mitigation will be required.

2. Cultural Resources Mitigation: All known sites shall be avoided if possible. If sites are discovered during ground-disturbing activities, they shall be avoided if possible and mitigated in other ways if avoidance is not possible. Any sites approved for mitigation (other than avoidance) by SBAH will be treated in accordance with the SHPO requirements (section 106 –

36CFR 800).

B. Spill Prevention and Response: To prevent and reduce the impact of fuel, lubricant, and other regulated material releases to the environment, the Contractor shall comply with the requirements outlined in the Silver Bell Army Heliport Spill Prevention, Control and Countermeasures Plan

(SPCCP).

1. Spill Reporting: In the event of a fuel or other regulated material release to the environment, the contractor shall immediately report a release or spill to the Maintenance POC.

DEMA Procurement Office, Building #M5800 5645 East McDowell Road

2. Spill Prevention: To minimize environmental contamination during a project, the contractor shall provide secondary containment for stationary fuel containers and fuel transfer points.

Appropriate spill response equipment shall be available on site, and ongoing preventive maintenance of vehicles and material storage facilities shall be instituted to prevent releases.

3. Spill Cleanup: The contractor shall be responsible for the cleanup, restoration, and disposal of all wastes resulting from contractor generated spillage, refueling, and leakage. If the contractor is unable or unwilling to affect such cleanup, restoration and disposal, SBAH shall take appropriate actions and bill the contractor for such effort.

4. Waste Disposal: All spill residue, contaminated oil, unused product, and empty containers generated by the contractor shall be disposed of by the contractor in accordance with applicable local, state, and federal regulations and directives.

End of Scope of Work

Aquifer Protection Permit (APP) for Silver Bell Army Heliport

Instructions for Self Monitoring Report Form (SMRF)

1. The SMRF form is not “fillable” at this time.

2. FMO is responsible for completing SMRF pages 1 through 4, the second set of boxes on page 5 (“monthly average flow”), and pages 9 through 11. Completed SMRFs must be delivered to the Environmental Office no later than 15 days after the end of each calendar quarter (i.e., April 15 for January through March, July 15 for April through June, October 15 for July through September, and January 15 for October through December). The first SMRF is due October 15 for the period 1 July through 30 September.

• On page 1 of the SMRF, enter each date of the month in the column headed “ANALYZED.” Enter the analytical result in the column headed “RESULTS” for each date on which a sample for fecal coliform was collected. For dates on which no sample was collected, enter “Did Not Sample” in the column headed “RESULTS.” Also enter the name of the laboratory, and the laboratory ID number (which is the laboratory’s certification number) in the appropriate spaces at the top right of the form, for this page only.

• On page 2, enter each date of the month in the column headed “ANALYZED” (the same as you did on page 1), and indicate compliance with the requirement that at least 4 samples in a week not exceed 200 CFU or MPN limit as “yes” or “no” in the column headed “RESULTS.” Determine compliance by using the results on page 1: if at least four fecal coliform results from Sunday through the following Saturday are not greater than 200 CFU or MPN, you are in compliance for that week and would enter “yes” for each date of that week. If less than four samples did not exceed 200 CFU or MPN, or if less than four samples were collected in that week, you are out of compliance and would enter “no” for each date of that week.

• On page 3, enter the date on which flow was measured in the column headed “ANALYZED,” and enter the measured flow in units of million gallons per day (MGD) the column headed “ANALYZED.” For example, 25,000 gallons per day is 0.025 MGD.

• On page 4, under “FREEBOARD IN PERCOLATION PONDS,” enter the date on which freeboard was inspected under both the “Sample Date” and the “Analysis Date” columns. Enter “PASS” in the “Results” column if the freeboard met the performance standard, and enter “FAIL” if the performance level was not met. Do not put anything in the “Comments” column.

• On page 5, under “MONTHLY AVERAGE FLOW,” enter the date of the last day of the particular month in the “Sample Date” column (e.g., 7/31/12), enter the date on which you calculated average flow for the month (e.g., 8/2/12), and enter the calculated average flow for the month in the column headed “ANALYZED,” in units of MGD.

• On pages 9 through 11 enter the date on which the inspection was conducted in the “Inspection Date” column, and enter “PASS” in the “Results” column if the performance level as given in Table III of the APP was met for the particular inspection, and “FAIL” if the performance level was not met. Do not put anything in the “Comments” column.