CTR022425_RSI019986_Contract_V2.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Fuel Tank & Dispensing Equipment: Inspection, Repair BUSTR Reporting Service (CATEGORY ONE: D5, D6, D7, D8, D9, D10, D11)

CONTRACT No.: RSI019986-3

CONTRACT ID: 022425

EFFECTIVE DATES: 9/1/2024 to 8/31/2027

SUPPLIER: SM Miller Construction Co Inc

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000013952. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 36 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to all, State institutions of higher education and properly registered members of the Cooperative Purchasing Program of the Department of Administrative Services, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1. SCOPE

1.1.1. These specifications are for the inspection and reporting, general maintenance, repair of fuel tanks, fuel dispensing systems, and related components for Underground Storage Tanks (UST’s) and Above Ground Storage Tanks (AST’s) owned and operated by state agencies and members of the State’s Cooperative Purchasing Program. Additional services will also be required for storage tank system compliance inspection, testing, and reporting to meet the requirements of the Ohio Department of Commerce Bureau of Underground Storage Tank Regulations (BUSTR).

1.2. General Work Requirements:

1.2.1. All work specified in this Contract will be done on an on-call basis. The Contractor shall perform work as directed by the respective Site or District Facility Manager or authorized designee, on an as- needed basis. The Contractor shall schedule the requested work with the respective Site or District Facility Manager or authorized designee and provide appropriate documentation outlining the work performed.

1.2.2. The Contractor shall provide emergency services to respond within twenty-four (24) hours notification, to any facility location to repair or replace any equipment to keep the system functioning. As applicable to the agency, this authorization is to be given only by the respective Site or District Facility Manager or authorized designee

1.2.3. Before starting any requested work at any facility, the Contractor shall notify the designated Site or District Facility Manager or authorized designee at least five (5) days in advance of the scheduled site visit. The Contractor shall begin services within ten (10) days of the date agreed upon by the Contractor and the Site or District Facility Manager or authorized designee. Once at the site, the Contractor shall notify the facility contact of his arrival before starting any work.

1.2.4. The Contractor shall only assign staff properly certified/permitted for the work to be performed;

example as applicable, Contractor shall have inspection work completed by an individual certified through the BUSTR program. Contractor staff will be asked to record their certification/permit on the State UST/AST Facility Service Survey form.

1.2.5. The Contractor shall obtain all permits needed to complete all work, in compliance with this agreement.

1.2.6. The Contractor shall supply all documentation pertaining to the services performed under the terms of this agreement to the Site or District Facility Manager or authorized designee within seven (7) days of completion of the service.

1.2.7. The facility will inform the Contractor of any special rules and regulations.

1.2.8. The Contractor shall make every attempt to keep distractions and noise to a minimum. Agency operations are not to be interrupted.

1.2.9. Work will be requested and approved by the respective Site or District Facility Manager or authorized designee. Payment will be made upon satisfactory completion of the work and submission of a proper invoice.

1.2.10. Any questions as to the intent, scope, or direction of work shall be addressed to the respective Site or District Facility Manager or authorized designee for clarification.

1.2.11. Within their awarded Bid District(s), the Contractor will be responsible for providing all required category services to all agency locations, tanks, and dispensing equipment during the term of the Contract.

1.2.12. Delays due to accessing secured facilities will not be compensated to the contractor.

1.2.13. Normal Business Hours are defined as 7am-6pm Monday-Friday, excluding State and Federal Holidays.

1.2.13.1. Requests for unscheduled maintenance outside of these business hours or required to be completed within a 24-hour window, will be considered an emergency.

1.2.14. Site Service Survey: The Site or District Facility Manager or authorized designee will provide the Contractor a State UST/AST Facility Service Survey form (Exhibit One) prior to the initiation of any scheduled or emergency service work. The Contractor shall complete the form and return it to the Site or District Facility Manager or authorized designee upon completion of the work.

Completion of this form is applicable to all service categories.

1.2.14.1. Contractor percentage markup for replacement/repair parts shall be based on actual net invoice cost to the Contractor, inclusive of any transportation/delivery/equipment charges. Parts charges shall include a copy of the actual supplier’s invoice. Invoices without proper validation will be returned to the Contractor for revision. No other surcharges or fees may be added to the percentage charge.

1.2.14.2. Invoices for regularly scheduled on-call services are required to be submitted to the respective Site Facility Manager where services were performed. As applicable to the agency, this authorization is to be given only by the respective Site or District Facility Manager or authorized designee.

1.2.14.3. As applicable to the agency, all non-scheduled or emergency service(s), pre-authorized by the Site or District Facility Manager or authorized designee, shall be directly invoiced to the respective Site or District Facility Manager or authorized designee for payment.

1.3. Regulation

1.3.1. All applicable federal, state, and local rules and regulations shall be followed for services supplied under the terms of this agreement. This includes, but is not be limited to, the Ohio Department of Commerce, Bureau of Underground Storage Tank Regulations (BUSTR) 1301:7-9, or their most recent revision. For USTs view BUSTR Rules and Regulations at the following website:

https://www.com.ohio.gov/fire/BUSTRAdministrativeRules.aspx. For ASTs see the Code Enforcement rules and regulations of the Ohio State Fire Code.

1.4. Applicable Documents

1.4.1. The Contractor's work shall follow the applicable federal, state, and local laws governing the proper inspecting, testing, and cleaning of the specified systems.

1.4.2. The latest revisions of the following documents, in part or in full, shall apply.

1.4.2.1. ASTMD1796/D2709-Standard Test Method for Water and Sediment in Fuels.

1.4.2.2. ASTM Standard D-975-Fuel Quality Specifications for Diesel Fuel Oils.

1.5. SPECIFIC REQUIREMENTS (Apply to Categories Two and Three):

1.5.1. Including operational test of impact/shear valves and operational testing of automatic line leak detectors and product lines, where required by regulation, including at a minimum:

1.5.1.1. Annual simulated leak test of automatic line leak detectors

1.5.1.2. Annual tightness test of pressure lines (unless interstitial monitoring of the line is being performed)

1.5.1.3. Three-year tightness test of suction piping (unless piping uses a safe-suction configuration)

1.5.2. Per BUSTR regulations, including at a minimum:

1.5.2.1. Annual Leak Detection Operation and Calibration Inspection, excluding automatic line leak detectors, including all sensors

1.5.2.2. Annual Visual Inspection of Spill Prevention Equipment

1.5.2.3. Annual Visual Inspection of Overfill Prevention Equipment

1.5.2.4. Annual Visual Inspection of Tank Top and Dispenser Containment Sumps

1.5.2.5. Three Year test of metallic UST system components where required by regulation to be equipped with cathodic protection.

1.5.2.6. Three Year Test of Spill Prevention Equipment

1.5.2.7. Three Year Test of Overfill Prevention Equipment

1.5.2.8. Three Year Test of Tank Top and Dispenser Containment Sumps where required by regulation (some UST systems installed prior to March 1, 2005 may not require containment sump testing.

1.5.3. Aboveground Storage Tanks and other above ground items requirements:

1.5.3.1. Perform annual check of emergency shut off valve

1.5.3.2. Perform annual check and test of leak detection annually

1.5.3.3. Perform annual visual inspection of: (not rule required, but highly recommended)

1.5.3.3.1. The normal vent to ensure it is not blocked

1.5.3.3.2. The emergency vent lids to ensure they are not bolted down and are able to be lifted

1.5.3.3.3. Vehicle protection to ensure it is in good condition

1.5.3.3.4. The security fencing to ensure the public does not have access to the tanks and no sales to the public are occurring.

1.5.3.3.5. All sides of the tank and visible piping to ensure there are no leaks

1.5.3.3.6. Any containment sumps to ensure there is no water or product

1.5.3.3.7. Any shear valves to ensure they are secure and not corroded

1.5.3.3.8. Dispensing equipment to ensure that there are no signs damage

1.5.3.3.9. Grading around dispensers and tanks to ensure that spills cannot enter any buildings

1.5.3.3.10. All signage (no smoking, etc.) to ensure they are present and readable

1.5.3.3.11. Records to ensure they are present, organized and maintained

1.5.3.3.12. Emergency power cut off switch to ensure it is in working order and is visible and easily accessible from the dispensers

1.5.3.3.13. Breakaways and hold open latches to ensure they are in good repair

1.6. Category One

1.6.1. ON-CALL SERVICES SHALL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

1.6.1.1. Dispenser Equipment: Installation, calibration, maintenance and repair of fuel dispenser systems and components, in compliance with the manufacturer's instructions, including any requested maintenance and service checks for operability and running conditions.

1.6.1.2. Spill Prevention Equipment: Installation, maintenance and repair of fuel spill prevention equipment, in compliance with manufacturer's instructions, including any requested maintenance and service checks for operability and running conditions.

1.6.1.3. Overfill Prevention Equipment: Installation, maintenance and repair of fuel overfill protection equipment, in compliance with the manufacturer's instructions, including any requested maintenance and service checks for operability and running conditions.

1.6.1.4. Leak Detection Equipment (including probes and monitoring unit): Installation, maintenance and repair of leak detection systems and components, in compliance with the manufacturer's instructions, including any requested maintenance and service checks for operability and running conditions.

1.6.1.5. Unless the Contractor is at fault through action or negligence, the agency will assume responsibility for any required soil and water remediation efforts at tank sites. The removal and disposal of backfill and concrete debris as part of standard tank removals and/or installations shall be the responsibility of the Contractor. All disposal charges to the State shall be a percentage upcharge of documented costs to the Contractor.

1.6.2. Service

1.6.2.1. The Contractor shall include all maintenance, inspection, service, and parts in accordance with equipment manufacturer maintenance requirement.

1.6.2.2. With authorization from the Site or District Facility Manager or authorized designee, the Contractor shall install maintain, calibrate, replace or repair any equipment during normal business hours for that facility.

1.7. Category Two

1.7.1. STORAGE TANK SYSTEM COMPLIANCE TESTING, INSPECTIONS AND REPORTING

1.7.1.1. The Contractor shall perform on-call tank system and vapor recovery system testing and inspections as needed by the agency to meet compliance and operational needs.

1.7.1.2. The Contractor shall provide testing and inspection reports detailing the results.

1.7.1.3. Testing and inspection activities include, but are not limited to:

1.7.1.3.1. AST/UST Tightness Testing – This is a pressure test usually conducted on a tank during installation required by the regulating agency to ensure that the tank is tight upon startup. This test uses hydrostatic pressure or vacuum to ensure the integrity of the tank (make sure it does not leak).

1.7.1.3.2. AST/UST Line Pressure Test – This is a vacuum or pressure test to ensure the integrity of the piping (make sure the line does not leak),

1.7.1.3.3. AST/UST Line Suction Test – Line leak detectors are installed as part of an automatic leak detection system. The line leak detectors require integrity testing annually to make sure they work correctly.

1.7.1.3.4. Mechanical Leak Detection – Impact/Shear valves are located under the dispense and require testing annually. If the dispenser is hit or damaged the shear valve prevents fuel from leaking out of the line under the dispenser.

1.7.1.3.5. Electronic Line Leak Detection-Line leak detection performed by electronic testing equipment.

1.7.1.3.6. Cathodic Protection– A cathodic protection system is required on all steel underground storage tanks and steel piping. The cathodic system is there to prevent corrosion of the steel system components. This requires periodic testing and repair to ensure that the cathodic protection system is working.

1.7.1.3.7. Tank Containment – Stage II Vapor recovery is required on all system dispensing greater than 2 million gallons of fuel per year. Stage II is a vapor recovery system installed to capture vapors discharged during fuel transfer from the truck to the tank.

Periodic testing is required by the regulating agency.

1.7.1.3.8. Equipment/BUSTR Compliance Check – This is basically any repair that can be made at the site to either an AST or UST system to bring it back into operation and compliance.

1.7.1.3.9. Overspill Prevention equipment – Leak detection is covered in items 1-5 above, spill prevention is a federally required program for oil storage and applies to most gasoline station operations under Federal Code of Regulations 40 CFR 112, overfill prevention and containment sump– are required by the regulating agency to minimize the possibility of fuel leaks during fueling transfer and long term storage of fuel at a facility.

1.7.1.4. The Contractor shall include all testing and inspection activities, service, and parts in accordance with Federal and state regulations and equipment manufacturer requirements to each of the facilities located within the following designated areas.

1.7.1.5. Unless emergency service is authorized by the Site or District Facility Manager or authorized designee, the Contractor shall perform all services during normal business hours.

1.8. Category Three

1.8.1. ON-CALL TESTING, SAMPLING, REPORTING, AND CLEANING OF FUEL AND AST/UST

FUEL STORAGE TANKS

1.8.1.1. Any fuel testing should be done on gasoline or diesel by obtaining a sample from bottom of tank using a device sufficient to obtain at least 500 ml of fuel.

1.8.1.2. For Diesel fuel, a Bottom Water & Sediment (ASTMD1796/D2709) test, an Accelerated Stability F21-61 test and a Microbial Growth test should be done for long term storage tanks such as backup generators. For gasoline, a visual test of the bottom sample should be done.

1.8.1.3. Cleaning of fuel, as directed.

1.8.1.4. Cleaning of the fuel tanks, as directed.

1.8.1.5. Removal and disposal of accumulated water from fuel tanks, sumps and spill buckets as directed.

1.8.2. Service

1.8.2.1. The Contractor shall inform the Site or District Facility Manager or authorized designee of any observed maintenance issues during the filtering of fuel or cleaning of storage tanks.

1.8.3. FUEL SAMPLING/TESTING PROCESS:

1.8.3.1. The sampling and testing process is to include the following:

1.8.3.1.1. The Contractor shall either do the testing on site or send the sample to a remote lab for processing. The results of the testing shall be provided to the Site or District Facility Manager or authorized designee as soon as it is received.

1.8.3.1.2. Preferably, the Contractor will use self-contained mobile unit(s) for ease of access to each facility testing site. The mobile unit will provide a permanent sheltered work station for operating personnel to conduct sampling, testing, and recording on site.

1.8.3.1.3. Three (3) samples of at least 500ml shall be taken from the fuel tank near the tank bottom, or with the presence of water, above the fuel/water interface.

1.8.3.1.4. Through visual inspection of the three samples, that sample which appears to be most nearly in the middle range will be selected for the filtration test to determine its grade.

1.8.3.1.5. The grade of the fuel shall be determined according to the testing standards listed above to determine oxidation and contamination levels.

1.8.3.1.6. The sample shall be processed through at least a 5-micron absolute filter membrane and mounted on autoclavable Petri dishes or slides.

1.8.3.1.7. Resultant mounted test filter membrane sample shall be dried in an updraft hot air oven with racks to hold the sample set.

1.8.3.1.8. If sampling/tests indicate a need to clean the fuel, the Contractor shall inform the Site or District Facility Manager or authorized designee for authorization to clean the fuel.

1.8.4. FUEL CLEANING

1.8.4.1. Once authorization has been approved by the Site or District Facility Manager or authorized designee:

1.8.4.1.1. Cleaning of the fuel and fuel tank may be done once each year, and/or if needed due to the results of the sampling and testing during the succeeding visits.

1.8.4.1.2. The cleaning process shall incorporate a high velocity, multistage filtration and recirculation technique.

1.8.4.1.3. Fuel shall be filtered at a minimum rate of 30 gallons per minute through at least a 0.5-micron filter.

1.8.4.1.4. The fuel shall be cleaned to the specifications of ASTM D-975-12a or most current version of the standard.

1.8.4.1.5. If the fuel cannot be cleaned to the required grade or level, the Contractor shall inform the Site or District Facility Manager or authorized designee for authorization to clean the fuel tank.

1.8.5. FUEL TANK CLEANING

1.8.5.1. Once authorization has been approved by the Site or District Facility Manager or authorized designee:

1.8.5.1.1. Tanks should contain no more than 2,000 gallons or not more than 20 percent of capacity for tanks larger than 10,000 gallons at time of cleaning. The remaining fuel will be pulled from tank, filtered and held on-site while the interior surface of the tank is cleaned by high pressure spray. All resulting sludge and water must be vacuumed from the tank until clean. The fuel will be filtered and pumped back into the tank.

1.8.5.1.2. Water bottoms shall be removed at each semi-annual visit as needed.

1.8.5.1.2.1. If normal fuel color is water white, Contractor must be able to dye the water to identify it for removal.

1.8.5.1.3. The Contractor shall be responsible for disposal of all water bottoms and contaminates to a registered disposal site.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 03/01/24) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1. ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract Specific Terms and Conditions; 3) Standard Terms and Conditions.

3.2. FIXED PRICE WITH ECONOMIC ADJUSTMENT

The contract prices(s) will remain firm for the first twelve months duration of the contract. Thereafter, the Contractor may submit a request to increase their price(s) to be effective thirty calendar days after acceptance by DAS. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers, or on purchase orders that are already being processed, or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, due to increases in the cost of raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the “Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.

3.3. COOPERATIVE PURCHASING CONTRACT

This Contract may be utilized by Cooperative Purchasing Members. “Cooperative Purchasing Members” or “Co-op Members” are entities that qualify for participation in the State’s cooperative purchasing program under Section

125.04 of the Ohio Revised Code (“ORC”) and that have completed the steps necessary to participate in that program. They may include Ohio political subdivisions, such as counties, townships, municipal corporations, school districts, conservancy districts, township park districts, park districts created under Chapter 1545 of the ORC, regional transit authorities, regional airport authorities, regional water and sewer districts, and port authorities. They also may include any Ohio county board of elections, state institutions of higher education, private fire companies, private, nonprofit emergency medical service organizations, and chartered nonpublic schools.

If a purchase is made from this Contract by an entity that is not properly registered with the State’s Cooperative Purchasing Program, it may be a violation of law, may be contrary to the entity’s competitive bidding requirements, and will be a breach of this Contract by the Contractor. If a Cooperative Purchasing Member relies upon this Contract to issue a purchase order or other ordering document, the Cooperative Purchasing Member “steps into the shoes” of the State under this Contract. The Cooperative Purchasing Member’s order and this Contract are between the Contractor and the Cooperative Purchasing Member. The Contractor must look solely to the Cooperative Purchasing Member for performance, including payment. The Contractor agrees to hold the state of Ohio harmless with regard to Cooperative Purchasing Member’s orders and Cooperative Purchasing Member’s performance. DAS may cancel this Contract and may seek remedies if the Contractor fails to honor its obligations under an order from a Cooperative Purchasing Member.

https://procure.ohio.gov/static/TCond/Standard_T_C%203-1-24.pdf

3.4. CONTRACTOR REVENUE SHARE

The Contractor must pay to the State a share of the sales transacted under this Contract as a fee to the State to cover the estimated costs the State will incur in administering this Contract and the Services offered under it (“Revenue Share”).

The Contractor must remit the Revenue Share in U.S. dollars within 30 days after the end of the quarterly reporting period. The Revenue Share that the Contractor must pay under this Contract equals ¾ of 1% of the total quarterly sales reported. The Revenue Share must be included in the prices reflected in any order and reflected in the total amount charged to the State, and the Contractor may not add a surcharge to orders under this Contract to cover the cost of the Revenue Share.

The Contractor must remit any amount due as the result of a quarterly or closeout sales report at the time the quarterly or closeout sales report is submitted to the Department of Administrative Services, Office of State Purchasing. To ensure the payment is credited properly, the Contractor must identify the payment as a “State of Ohio Revenue Share” and include this Contract number, total report amount, and reporting period covered.

Contractor will pay the Revenue Share by check remittance, both normal and overnight, credit card payment via the State’s epayment portal, or ACH payment, if approved by the State, using the instructions below

Check remittance:

Follow the remittance instructions on the required Quarterly Sales Report and Revenue Share Remittance Form at the following link, https://das.ohio.gov/revenueshareform.

Credit Card Payments:

To pay by credit card, use the following link, https://epay.das.ohio.gov/Payment, select “Revenue Share” as the payment type and follow the on-screen prompts.

ACH Payments:

If this payment method is approved by the State, the State will provide payment instructions to Contractor.

If the full amount of the Revenue Share is not paid within 30 days after the end of the applicable reporting period, the non-payment will constitute a contract debt to the State. The State may setoff any unpaid Revenue Share from any amount owed to the Contractor under this Contract and employ all other remedies available to it under Ohio law for the non-payment of the Revenue Share. Additionally, if the Contractor fails to pay the Revenue Share in a timely manner, the failure will be a breach of this Contract, and the State may terminate this Contract for cause as set forth herein and seek damages for the breach.

3.5. CONTRACTOR QUARTERLY SALES REPORT

The Contractor must report the quarterly dollar value (in U.S. dollars and rounded to the nearest whole dollar) of the sales to Cooperative Purchasing Members under this Contract by calendar quarter (e.g. January-March, April- June, July-September and October-December). The dollar value of the sale is the price paid by the Contract user for the products and/or services listed on the purchase order or other encumbering document, as recorded by the Contractor.

To submit this quarterly sales report, the Contractor is responsible for obtaining access to OhioBuys and must report the quarterly dollar value of sales to Cooperative Purchasing Members to the Department of Administrative Services (DAS) via the Internet using OhioBuys at the following web address supplier-emarketplace.ohio.gov . If no sales occur, the Contractor must report zero. The report must be submitted no later than thirty (30) days following the completion of the reporting period.

The Contractor shall also submit a close-out report within one hundred and twenty (120) days after the expiration of this Contract. The Contract expires upon the physical completion of the last outstanding task or delivery order of the Contract. The close-out report must cover all sales not shown in the final quarterly report and reconcile all errors and credits. If the Contractor reported all contract sales and reconciled all errors and credits on the final quarterly report, then the Contractor should show zero “0” sales in the close-out report.

If the Contractor fails to submit sales reports, falsifies reports or fails to submit sales reports in a timely manner, DAS may terminate this Contract.

https://das.ohio.gov/revenueshareform https://epay.das.ohio.gov/Payment

3.6. CONTRACT USAGES

This contract is meant for maintenance activities only. No work over the prevailing wage threshold is allowable on this contract.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1. EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will:

calculate the cost for each Bid District by adding all the flat fees, site fees, and per hour fees within each service category. Lot total costs will be calculated for each of the three service categories within each of the districts. .

5.2. CONTRACT AWARD

The Contract will be awarded to the lowest responsive and responsible Bidder by low lot total for Category One by bid district with one award being made per bid district in Category One. A Bidder may receive award for one or more bid district(s) in Category One. Failure to bid on all items in a bid district may result in the bidder being deemed not responsive for that bid district.

The Contract will be awarded to the lowest responsive and responsible Bidder by low lot total for Category Two and Category Three. A Bidder may receive award for one or more categories. Failure to bid all items within a category may result in the Bidder being deemed not responsive for that category.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf