css_tecan.pdf

COMBINED SYNOPSIS / SOLICITATION

WORKFORM

(1) Action Code: Combined Synopsis/Solicitation

(2) Date: June 10, 2022

(3) Year: 2022

(4) Contracting Office Zip Code: 20892

(5) Classification Code: 6640

(6) Contracting Office Address: 6705 Rockledge Drive

(7) Subject/Title: Fluent 780 with system cabinet and accessories (Brand Name Justification:

TECAN)

(8) Proposed Solicitation Number: 75N92022Q0364

(9) Closing Response Date: June 17, 2022

(10) Contact Point(s): Helmut A. Winffel

(11) Contract Award and Solicitation Number:

(12) Contract Award Dollar Amount: TBD

(13) Contract Line Item Number(s): See Attachment 1: Statement of Work

(14) Contractor Award Date: Upon Award

(15) Contractor Name: TBD

(16) Description: To procure Fluent 780 with system cabinet and accessories (Brand Name

Justification: TECAN)

(17) Place of Performance: Rockville, MD

(18) Set-Aside Status: None

(19) NAICs Code: (334516)

COMBINED SYNOPSIS / SOLICITATION

Solicitation Number: 75N92022Q0364

(i) “This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.”

(ii) The solicitation number is 75N92022Q0364 and the solicitation is being posted as a request for proposal (RFP) to procure Tecan Fluent 780 with system cabinet and accessories

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 effective 05/26/22.

(iv) This is not a set-aside, the associated NAICS Codes: 334516, Analytical Laboratory Instrument Manufacturing and the Small Business Size Standard is 1,000. The acquisition is being conducted in accordance with the procedures of FAR Part 12 and FAR Part 13. All responsible offerors may submit a proposal, which if timely received, shall be considered by the agency. Offers are due by 7:30 A.M. Eastern Daylight Time (EDT) on June 17, 2022. Responses must be submitted via the FedConnect webportal (www.fedconnect.net). Potential Offerors do not need to register to view a notice; however, in order to submit questions and/or response to this Notice, an account will need to be established.

PLEASE SEE ATTACHMENT: STATEMENT OF WORK FOR

PROCUREMENT

Evaluation of Proposals:

The Government will evaluate proposals that are determined technically acceptable in accordance with the Technical Evaluation factors. The Government intends to award a single contract from this solicitation. The Government reserves the right not to award a contract. The Government reserves the right to make an award without discussions based solely upon initial proposals.

Price (This will be Firm-Fixed Price): An evaluation of the offeror’s price proposal will be made to determine if proposed prices are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the technical proposal.

Reasonableness determinations will be made by determining if competition exists, by comparing proposed prices with established commercial or GSA price schedules (if applicable), and/or by comparing proposed prices with the Independent Government Cost Estimate (IGCE).

Evaluation Factors:

The evaluation will be based on the following:

1. The items in the RFQ is identified as the manufacturer’s brand name. The brand name purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that the product must meet are specified in this solicitation.

2. Offeror will deliver all products within 10-Weeks upon receipt of Contract Award.

3. Reasonableness of proposed price.

vi. The FAR Provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and is hereby incorporated by reference. All Federal Acquisition

Regulations (FAR) clauses may be viewed at http://acquisition.gov/comp/far/index.html.

The quotation must reference the RFQ Number: 75N92022Q0364. All responsible offerors may submit a quote, which if timely received, shall be considered by the agency.

ix. In accordance to FAR clause 52.212-2, Evaluation – Commercial Items

x. In accordance with FAR Clause 52.212-3, Offeror Representations and

Certifications - Commercial Items, offerors must complete annual representations and certifications on- line at https://www.sam.gov/portal/public/SAM/.

xi. FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition.

xii. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders - Commercial Items applies to this Acquisition.

Additional FAR Clauses include:

FAR clause 52.204-10, Reporting Executive Compensation and First-Tier

Subcontract Awards (JUL2013) (Pub.L. 109-282) (31 U.S.C. 6101 note).

FAR 52.204-24, Representation Regarding Certain Telecommunications and

Video Surveillance Services

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub.

L. 115-232).

FAR clause 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG2011).

FAR clause 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

(E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

FAR clause 52.232-33, Payment by Electronic Funds Transfer—System for

Award Management (JUL2013) (31 U.S.C. 3332).

xiii. All responses must be received by June 17, 2022 at 7:30 a.m. Eastern Daylight time. Responses must be submitted via the FedConnect webportal (www.fedconnect.net). Potential Offerors do not need to register to view a notice;

however, in order to submit questions and/or response to this Notice, an account http://acquisition.gov/comp/far/index.html.

http://www.sam.gov/portal/public/SAM/ will need to be established. Should you require a waiver not to use FedConnect, please contact the Contracting Office: National, Heart, Lung and Blood Institute, Section 3, Branch B, Office of Acquisitions, Office of Management, 6701 Rockledege Drive, Suite 6149, Bethesda, Maryland 20892-7902, Attention:

Helmut A. Winffel, Contracting Officer (helmut.winffel@nih.gov). Faxes will not be accepted. Responses will only be accepted if dated and signed by an authorized company representative. “All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency and include the following:

1. Name of Contracting Organization;

2. Solicitation number;

3. Contract Type;

4. Total Contract Value and Discounts;

5. Description of Requirement;

6. North American Industry Classification System (NAICS) Code; and

7. DUNS, TIN, UEI or EIN Number.

xv. All responsible offerors may submit a proposal, which if timely received, shall be considered by the agency. Offers are due by 7:30 A.M. Eastern Daylight Time (EDT) on June 17, 2022. Helmut A. Winffel, Contracting Officer can be reached at (301) 827-7564 regarding any questions regarding Solicitation Number:

75N92022Q0364.

Quotations shall not be deemed received by the Government until the quotation is entered into the e-mail address inbox set forth above. Faxed proposals will NOT be accepted.

Offerors must complete annual representations and certifications on-line at https://www.sam.gov/portal/public/SAM/.

https://www.sam.gov/portal/public/SAM/

STATEMENT OF WORK

(BRAND NAME: Tecan) Fluent 780 with system cabinet and accessories

BACKGROUND:

The NIH Intramural Sequencing Center (NISC) is a high throughput facility for performing DNA sequencing. NISC services investigators across all institutes and centers at the NIH and have done so since 1997. Over the years NISC has adapted to the rapidly evolving technologies in the DNA sequencing field. Currently NISC operates a variety of Illumina sequencers including three MiSeqs and one NovaSeq 6000. Scientific Investigators also operate the newest Pacific Biosciences Sequel II and the Oxford Nanopore GridION and PromethION for projects requiring long reads in the tens of thousands of bases. NISC processes approximately 7,000 samples a year, so automation is a critical requirement for high throughput with rapid turnaround times.

Purpose and Objectives:

The NIH Intramural Sequencing Center (NISC) is a high throughput facility for performing DNA sequencing. NISC provides services for all institutes and centers of the NIH. Approximately seven thousand samples are processed each year at this facility. In order to process this number of samples various forms of automation are incorporated, including robots capable of processing at least 96-samples at a time. Recent increases in demand for sequencing RNA samples and whole genome sequencing have put an added stress on NISC resources requiring additional automation and replacement of old equipment.

NISC currently operates a 16-year-old Biomek FX (Beckman) and a 2-year-old Biomek i7 (Beckman).

The Biomek i7 robot is being used to capacity but the Biomek FX has limited capability, so NISC needs to replace the Biomek FX with an updated instrument to be able to meet current and future sequencing demands.

Procurement:

To procure the following:

Quotation for Fluent 780

Line# Qty Part No. Description Fluent 780 Base Unit, includes 1-year warranty Tecan Fluent NGS Liquid Handling Application Package NGS Dreamprep 780 Full, Application Package Flexible Channel Arm (FCA), Air Multi-Channel Arm (MCA) w/ head adapaters (96 & 384) Robotic Gripper Arm (RGA), Extended Z-Rail System Cabinet 3 CPAC Ultraflats (Heated and Cooled Unit)

BIOSHAKE D30 T-ELM

Thermocycler ODTC 96, Inheco (Integrated below-deck) Infinite 200 Pro, F Nano+ (Integrated below-deck)

1 1 30042001 Fluent Gx Assurance Package 2 1 30181008 Introspect 1 year license, included at point of sale with new instrument purchase only 3 1 30042021 Fluent 780 Base Unit, includes 1 year warranty 4 1 30042022 Full Door Panel, Fluent 780 5 1 30042581 Panel Set Base, Fluent 780 6 1 30042587 Panel Set Top, Long Z, Fluent 780 7 1 30042593 Top Cover for Std & Long Z RGA, Fluent 780 8 3 30042715 Grid Segment, Extension, Rear, 20 Grids, New Instrument

Only 9 1 30042200 Flexible Channel Arm (FCA), Air, 8-Tip 10 1 30042524 Deck Segment, Troughs, 100ml, 8-Pos, with Waste Chute 11 1 30042350 Multi-Channel Arm (MCA), Fluent 12 1 30032062 Head Adapter, Disposable Tips, Extended Volume, 96 Tips, MCA 96 Tip Format 13 1 30032027 Rack, Head Adapter, MCA 384 14 1 30042743 Deck Segment, System, MCA 15 1 30042405 Robotic Gripper Arm (RGA), Extended z-rail 16 1 30042430 RGA Fingers, Eccentric, Standard, set of 2 17 1 30042025 Cabinet, Fluent 780 18 2 30042074 Door Lock Set, Fluent Cabinet (1 per door) 19 1 30042054 Shelf, Cabinet, for Devices, Large 20 1 30042712 Grid Segment, Side Wall, Left, 87mm 21 1 30042711 Grid Segment, Side Wall, Right, 87mm 22 1 30042702 Grid Segment, 3 Grids 23 3 30042725 Nest Segment, 6-Position, Landscape, 7mm 24 2 30042724 Nest Segment, 6-Position, Landscape, 61mm 25 1 30042738 Nest Segment, DiTi Waste Chute Through Deck, 4-Position, Landscape, 7mm 26 6 30042781 Nest, for Fluent Deck Segment, Microplate/DiTi, 61mm 27 1 30042758 Feet, M4-M5 for Grid Adapter, For Readers and Washers, 15mm, Set of 4 28 1 30042753 Grid Adapters, for Optional Devices, Side of Fluent, 6.5mm, Long 29 3 30042865 Hotel, 5-Position, Deep Well Plates, Adjustable Shelves 30 4 10619626 Trough Adapter, for 25mL Disposable Troughs in 100mL

Trough Carriers 31 1 30093084 Plate, Magnet, 96S, Alpaqua 32 1 30166199 Block, Chiller, 24 position, Alpaqua 33 1 30111595 Plate, Magnet, 96 Magnum FLX, Alpaqua 34 1 30055743 Disposable Troughs, 25mL, Low Dead Volume, PURE, Box of 120, Polypropylene This product is currently experiencing supply chain delays. Please contact your Account Specialist regarding Tecan alternative products and updated product availability.

35 1 10613049 Disposable Troughs, 100mL, Box of 108, Grey Polypropylene

36 1 30127732 Q.Instruments BioShake 3000-T ELM, Orbital Shaker, Heating, 2016

37 1 30127738 Microplate Adapter, 96PCR, Q.Instruments BioShake 3000, Standard, 2016

38 1 30186079 BLOCK RAISER BIOSHAKE 3000 19MM

39 1 30187625 3 units of CPLC, heat exchanger, cables, slot module and segment

40 1 30170837 BLOCK ADAPTER FLAT INHECO

41 2 30053222 Plate Adapter, 96-well PCR Microplate, CPAC Ultraflat 42 1 30053208 Controller, Multi Tec, Thermoshake/ Teleshake 95/ CPAC

Ultraflat 43 1 30101852 Thermocycler ODTC 96, Inheco, Vent Rear

44 1 30185048 INHECO ODTC EJECTION BARS SET PLUS1.2MM

45 1 30191287 SET EXHAUST PIPE ODTC NGS FLT 780

46 1 30164382 CABLE MAINS 3*AWG14 2.5M NEMA5-15-C19 US

47 1 30042758 Feet, M4-M5 for Grid Adapter, For Readers and Washers, 15mm, Set of 4 48 1 30042753 Grid Adapters, for Optional Devices, Side of Fluent, 6.5mm, Long 49 1 30050303 Infinite Base Unit, M200 and F200 PRO Microplate Reader, includes 1 year warranty 50 1 30122235 FNano + Option, Filter-based optics for UV-Vis Absorbance and Fluorescence (top and bottom reading) applications 51 1 13360002 Power Cable 52 1 30112082 Filter Slide, Infinite F200/PRO 53 1 30097081 Filter, Fluorescence, 485nm/20nm bandwidth 54 1 30097085 Filter, Fluorescence, 535nm/25nm bandwidth 55 1 30097092 Filter, Fluorescence, 620nm/20nm bandwidth 56 1 30094503 Filter, Fluorescence, 680nm/30nm bandwidth 57 1 30053752 Magellan Tracker 7.2, 2-site 58 1 30066407 Manual, Magellan 7.2 59 1 30054884 Memory Stick, USB, with Magellan Software

Additional Required Components 60 1 30200253 Computer, Desktop, Windows 10 Professional 61 1 30208361 Monitor, Planar Helium PCT2235, LED monitor, 22"

Equivalent to PN 30199434 62 1 30149966 Mounting bracket for monitor arm 63 1 30024944 Keyboard and Mouse, Wireless 64 1 30100539 Ergotron 200 series Combo Arm (monitor + keyboard/mouse), black color, for EVO or Fluent

65 1 30164382 CABLE MAINS 3*AWG14 2.5M NEMA5-15-C19 US

66 1 30198273 TP-LINK GIGABIT MULTI-WAN VPN ROUTER

67 1 30100630 Driver, Inheco Devices, for FluentControl and EVOware 68 1 30136963 Driver, Q.Instruments, BioShake 3000, EVOware and

FluentControl 69 1 30151233 Adapter, USB to Serial (RS232), Spare 70 1 30107410 Driver, Inheco, On Deck Thermocycler, ODTC, FluentControl, SiLA 71 10 30001443 System Specific Integration, for Hardware and Software

Installation Scripting for Ovation® Ultralow V2 DNA-Seq Library

Preparation Kit and NEB RNA seq

72 1 30001582 Installation and Software Overview, for Hardware installation (new and upgrade)

73 SHIPPING AND HANDLING

Contractor Requirement:

The contractor will deliver the robot as per the required schedule. Contractor-supplied engineers will install the robot in a site designated by NISC. A Field Application Specialist (FAS) will train at least 2 NISC staff members in primary use of the robot. In addition, the FAS will install the needed scripts for running the NEBNext Ultra II Directional PCR and work with NISC staff to validate the proper function of the scripts. Should any scripts not function fully, the Tecan programmers with edit the scripts to correct any errors or deficiencies until NISC is satisfied with the performance.

Deliverables:

The contractor will deliver and install the robot and all accessory components within 10 weeks of receipt of order:

1. The Contractor shall ensure robot must have a 96-well head as well as an expandable 8-channel head.

2. The Contractor shall ensure robot must include a gripper for moving plates around, plate chiller, thermocycler, plate shaker, trash chute, plate reader, and sufficient positions for NGS library construction without manual restocking tip boxes.

3. The Contractor shall ensure robot comes with a mobile table to hold the robot.

4. The Contractor shall ensure robot comes with proven, user-friendly software.

5. The Contractor shall ensure robot comes with scripts for NEBNext Ultra II Unidirectional

RNA Libraries.

6. The Contractor shall ensure robot comes with contractor supplied computer.

7. The Contractor shall supply training and a Field Application Specialist to work with staff to validate all scripts.

Delivery:

• The Contractor shall deliver the Robot within 10 weeks of receipt of the order.

• The Contractor shall perform installation within 1 week of delivery.

• The Contractor shall initiate basic training and validation of the NEBNext Ultra II

Directional RNA protocol within 2 weeks of installation.

• The Contractor shall complete installation, training, and validation within 2 weeks of completion of the script.

Assumptions:

Purchase of this robot and included software will include free software updates as needed in the future.

Government Property:

No government furnished property will be supplied to the contractor.

Delivery Location:

5625 Fishers Lane, Room 5S-28 Rockville, MD 20852

Security Requirements:

• The Contractor’s installer and FAS will adhere to building access security policy.

• The Contractor shall provide proper ID upon entry to the building and a badge supplied by

NIH security must be worn at all times.

• The contractor’s installer and FAS will be escorted from the entry desk to the lab by a NISC team member.

Inspection and acceptance criteria:

Installation: The Government will make available a suitable place of installation in accordance with Tecan USA specifications and procedures. The Government will furnish all labor required to place the Products in the desired location. Tecan or its representative will install the Products in accordance with its customary procedures. Site installation will be completed by a factory-trained Tecan representative and will include unpacking, assembly and confirmation of factory specifications. It does not include any site preparation. Networking of stand-alone computers is the responsibility of the Government. Installation and Government acceptance of the Product is deemed to be complete after the successful completion of Tecan installation specifications (“Final Acceptance”).

The Government Program Manager will inspect and test the functionality of the system. The Government Program Manager will review, for completeness, preliminary or draft products that the Contractor submits, and may return them to the Contractor for correction. Absence of comments by the Program Manager will not relieve the Contractor of the responsibility for complying with the requirements of this work statement. Final approval and acceptance of products required herein shall be provided written approval and acceptance by the Program Manager.

NIH Facility Access Requirements due to COVID-19:

The Contractor should follow required safety protocols consistent with their vaccination status while accessing the facility. For a NIH owned facilities and some NIH leased facilities, maintenance, and other short duration contractor personnel (non-transient services) will be treated as visitors. Visitors will attest to vaccination or show proof of negative testing within the previous 72 hours when they are processed through NIH visitor entrances and should follow required workplace safety protocols consistent with their vaccination status while accessing a Federal facility. All Contractors and their contractor personnel that will be processed as visitors to NIH facilities should be familiar with the NIH Visitor Guidance and must follow the safety requirements as outlined in the NIH Safety Guidance in accordance with the Centers for Disease Control (CDC) COVID-19 Community Levels(link is external) in effect at the time of facility access. NIH Visitor and safety guidance are subject to change and should be reviewed frequently for updates. See Facility Access Table Below:

Appendix A: Facility Access Procedures Table

Contractor Facility Access Procedures Onsite contractor personnel The Contractor shall handle all logistics of complying with NIH facility access requirements. Responsibility remains with the Contractor for compliance of their personnel and appropriately ties that compliance to contract performance (typically these contractor personnel will have PIV cards). See NIH Facility Access Plan for Contractors.

Transient Visitors (delivery drivers, couriers, U.S. Postal Service personnel, Federal Express personnel, United Parcel Service personnel, and other visitors accessing a federal facility for less than approximately 15 minutes and who interact with very few people.

Not required to follow visitor procedures or provide certification of their compliance to the CO/COR/Purchase Agent as a condition of entry, even when the local COVID-19 Community Level in the county where the Federal facility is located is MEDIUM or HIGH. They should be required to follow required safety protocols consistent with their vaccination status while accessing the facility.

Short Duration contractor personnel accessing Federal owned buildings and NIH leased facilities with visitor access control (services that are longer than transient as defined above. These are generally services that do not require issuance of an NIH badge or PIV card)

Short duration contractor personnel (non-transient services) will be treated as visitors for Federal Owned buildings and some NIH leased facilities. Visitors will attest to vaccination or show proof of negative testing within the previous 72 hours when they are processed through NIH campus visitor entrances and should follow required workplace safety protocols consistent with their vaccination status while accessing a federal facility.

Short Duration contractor personnel accessing Federal leased buildings without facility access control (services that are longer than transient as defined above. These are generally services that do not require issuance of an NIH badge or PIV card)

Short duration contractor personnel (non-transient services) for Federal leased buildings without visitor access control shall certify the compliance of their contractor personnel to their COR and CO, Buyer, or Purchase Card Holder. Unlike at NIH owned facilities, security guards in NIH leased facilities will not be processing NIH visitors at the building entrances.

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