CSP903022_Contract_Revised.pdf

Index No.: EDU084 Eff. Date: 07/01/2025

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: OHIO ENGLISH LANGUAGE PROFICIENCY ASSESSMENT PROGRAM:

PRODUCTION, ADMINISTRATION, SCORING AND REPORTING

CONTRACT NUMBER: CSP903022 EFFECTIVE DATES: 08/13/2021 TO 06/30/2025

* Renewal through 06/30/2027

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP903022 that opened on 06/09/21. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Education as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Amended to renew the contract from 07/01/25 through 06/30/27, per Amendment 3, effective 07/01/25.

Index No. EDU084 Eff. Date: 08/13/2021 Page: 2

MUTUALLY AGREED UPON CLARIFICATIONS

1. Cambium Assessments, Inc. (CAI) commits to working with ELPA21 on ODE’s behalf to get technical reports to ODE for posting as early as possible, prior to the October 31st annually date listed within Cambium’s Proposal.

Note: Delivery of the final annual Technical Report is based on when analysis of data not only for OELPA, but also for the ELPA21 Summative and Screener can be completed. This is driven by test administration schedules for all ELPA21 States and when CAI receives information from ELPA21, both of which is beyond CAI’s control.

2. Below is the Sample Transition Matrix that Cambium submitted during Negotiations, to clarify the Transition Plan submitted in Cambium’s proposal. Cambium agrees to work with ODE to review and revise the Transition Matrix, as needed, in the planning meetings.

Team Item/ Material Description Preferred

Format Delivery Date

Psychometrics Technical reports

Past technical reports and electronic copies of any other reports that discuss the validity or reliability of the assessments from previous administrations.

Word/Excel /PDF 30-Jun

Scoring Scoring Information

Rubrics, and all critical documents and materials used in the scoring process for previous administrations as necessary (including training materials)

Word/PDF 30-Jun

Reporting Reports Sample copies of all reports provided to districts and schools from previous administration as necessary PDF 30-Jun

Reporting Reports Historic data for previous administrations for student, school, district and state reports and files securely transferred and stored as necessary (including SDFs)

XML 30-Jun

Operations Manuals/ guides

Sample copies of all help and support guides and manuals for the OELPS and OELPA test administrations. Word/PDF 30-Jun

Operations Test Booklets All paper-pencil test forms PDF/hard copy 30-Jun

Program Team Trainings All training materials for OELPS and OELPA administrations Webinars/PDF/

PowerPoint 30-Jun

3. CAI will discuss reporting modifications to ELPA21 reporting for Ohio, based on the measures available for this testing program and the requirements of the ELPA21 agreement.

4. CAI agrees that Stakeholder Engagement meetings can include parents/caregivers and other community members as requested by ODE. CAI will work with ODE to accommodate necessary resources for each meeting, to include ASL interpreters if needed.

5. Local Scoring & CRS, local scoring component is now required by the OELPS to be completed within the Teacher Assessment Scoring Center (TASC), which is integrated into the Centralized Reporting System (CRS). CAI agrees to provide a demonstration of the TASC system during the contract kickoff meeting, or as requested by ODE. CAI will provide training materials for both ODE and the field for all pieces of CRS including the TASC.

6. Cambium agrees to work with ODE to populate the demo systems with data for both the OELPS and OELPA programs that will be able to be reviewed with the field.

7. CAI agrees to work with ODE to finalize training modules to include information the field will need to access CAI systems and enter information, so they are able to complete testing. The demo systems on the portal will give users the opportunity to enter student information into the system and act as a TA. The districts can simulate the testing environment by using the OELPA practice test. CAI can work with ODE to highlight activities that are available to the field to simulate “real testing” experiences.

8. CAI agrees that student practice tests for OELPA will be accessible to students in “guest” sessions and in proctored sessions. This will continue for future administrations unless ODE requests a change.

9. CAI agrees that the tutorials for the OELPA and OELPS can be offered in English, Spanish, and Arabic. In addition, CAI agrees to work with ODE regarding translations in additional languages.

10. EDU agrees to option one (1) under Family Score Reports:

a. Provide the translated Individual Student Reports (ISRs) through our online Centralized Reporting System

(CRS). Educators can download translated ISRs through the Student Results Generator tool in the CRS. We have included costs for Spanish, Somali, Arabic, Nepali, and Swahili. This cost option would be a one-time cost of $41,281. Additional languages can be added as an additional cost option.

11. At this time EDU does not need the Optional Web-Based Portal.

12. At this time EDU does not need Paper Practice Test Books created for all grade bands in paper, large print, and braille.

Page: 3

ATTACHMENT NINE

COST SUMMARY FORM

Local Equitable Access Plan External Evaluation

CSP903021

UNSPSC CATEGORY CODE: 86132200

OELPS/SCREENER

Cost Year

2021-2022

Cost Year

2022-2023

Cost Year

2023-2024

Cost Year

2024-2025

* Cost Year

2025-2026

* Cost Year

2026-2027

Project Management: $14,714.50 $13,127.75 $13,127.75 $13,127.75 $13,127.75 $13,127.75 Test Form Production: $43,154.00 $43,154.00 $43,154.00 $43,154.00 $43,154.00 $43,154.00 Test Delivery System and Administration: $97,780.50 $97,780.50 $97,780.50 $97,780.50 $97,780.50 $97,780.50 Scoring and Reporting: $44,491.85 $44,893.95 $44,893.95 $44,893.95 $44,893.95 $44,893.95 Training and Support: $7,948.50 $5,103.90 $5,103.90 $5,103.90 $5,103.90 $5,103.90

TOTAL $208,089.35 $204,060.10 $204,060.10 $204,060.10 $204,060.10 $204,060.10

OELPA/SUMMATIVE Cost Year

2021-2022

Cost Year

2022-2023

Cost Year

2023-2024

Cost Year

2024-2025

* Cost Year

2025-2026

* Cost Year

2026-2027

Project Management: $44,143.50 $39,383.25 $39,383.25 $39,383.25 $39,383.25 $39,383.25 Test Form Production: $43,154.00 $43,154.00 $43,154.00 $43,154.00 $43,154.00 $43,154.00 Test Delivery System and Administration: $228,154.50 $228,154.50 $228,154.50 $228,154.50 $228,154.50 $228,154.50 Scoring and Reporting: $845,345.15 $950,806.05 $1,015,631.05 $1,112,357.74 ** $1,317,588.00 ** $1,560,683.00 Training and Support: $18,546.50 $11,909.10 $11,909.10 $11,909.10 $11,909.10 $11,909.10

TOTAL $1,179,343.65 $1,273,406.90 $1,338,231.90 $1,434,958.59 ** $1,640,188.85 ** $1,883,283.85

ALT-OELPA/ALTERNATE

SUMMATIVE

Cost Year

2021-2022

Cost Year

2022-2023

Cost Year

2023-2024

Cost Year

2024-2025

* Cost Year

2025-2026

* Cost Year

2026-2027

Project Management: $7,500.00 $7,500.00 $7,500.00 $7,500.00 Test Form Production: $40,000.00 $40,000.00 $40,000.00 $40,000.00 Test Delivery System and Administration: $50,000.00 $50,000.00 $50,000.00 $50,000.00 Scoring and Reporting: $10,000.00 $10,000.00 $10,000.00 $10,000.00 Training and Support: $7,500.00 $7,500.00 $7,500.00 $7,500.00

TOTAL $115,000.00 $115,000.00 $115,000.00 $115,000.00

Additional Options Cost Family Score Reports:

Translated Individual Student Reports Through Online Centralized Reporting System into Five Languages (Spanish, Somali, Arabic, Nepali, and Swahili)

$41,281.00 (One time Cost)

Alt-OELPA Assessment – Paper Test Books $14.00 per book Alt-OELPA Assessment – Large Print Books $40.00 per book Alt-OELPA Assessment – Directions for Administration (DFA) $5.00 per DFA

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

* Amended to indicate the cost information for Cost Years 5 and 6 as part of the renewal, per Amendment 3, effective 07/01/25.

** Amended to update pricing for the OELPA/Summative Scoring and Reporting fees for Cost Year 5 and Cost Year 6, per Amendment 3, effective 07/01/25.

Eff. Date: 08/13/2021 Page: 4

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP903022

266845 Cambium Assessment, Inc. TERMS: Net 30 17855 Dallas Parkway, Suite 400 Dallas, TX 75287

CONTRACTOR’S CONTACTS:

Monica Bell Office: (202) 403-6863 Senior Contracts Administrator E-Mail: Monica.Bell@cambiumassessment.com

Christopher Lowe Office: (202) 403-6417 Director, Contracts E-Mail: Christopher.Lowe@cambiumassessment.com

DeeAnn Wagner Office: (202) 403-6417 VP Assessment Program and Operations E-Mail: Deeann.Wagner@cambiumassessment.com mailto:Monica.Bell@cambiumassessment.com mailto:Christopher.Lowe@cambiumassessment.com mailto:Deeann.Wagner@cambiumassessment.com

Index No.: EDU084

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

3 07/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 07/01/25 through 06/30/27.

This amendment is also issued to update the pricing for OELPA/Summative Scoring and Reporting fees for Cost Year 5 and Cost Year 6 based on increased student usage and mutual agreement between the Contractor and the Agency.

2 06/21/2024 This amendment is issued to update the pricing for OELPA/Summative Scoring and Reporting fees for Cost Year 2, Cost Year 3 and Cost Year 4 based on increased student usage and mutual agreement between the Contractor and the Agency.

1 07/19/2023 This amendment is issued to correct the Catalog to add the Additional Options items.

In addition, this amendment is issued to add the Summary of Amendments page.