CSP902622_EPA017_Contract_Revised.pdf

Index No.: EPA017

Eff. Date: 07/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: OPERATION OF A VEHICLE EMISSIONS TESTING PROGRAM IN THE

CLEVELAND/AKRON AREA

CONTRACT NUMBER: CSP902622 EFFECTIVE DATES: 07/01/21 TO 06/30/23

* Renewal through 07/31/25

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP904221 that opened on 12/04/20. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Environmental Protection Agency as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Indicates renewal of contract for one (1) month, from 07/01/25 through 07/31/25, per Amendment 4, effective 07/01/25.

Eff. Date: 07/01/23

MUTUALLY AGREED UPON CHANGES AND CLARIFICATIONS

1) The operational plan for the proposed services will consist of the twenty-three (23) existing full-service facilities and sixteen

(16) existing self-service kiosks.

2) The Contractor will add an additional five (5) self-service kiosks to the existing sixteen (16) kiosks. Locations for these kiosks will be mutually agreed upon by Ohio EPA and the Contractor. Preferred locations would include kiosks located at Bureau of Motor Vehicle (BMV) locations.

3) The requirement regarding third party environmental auditing is removed. The Contractor will not be responsible for hiring a third party auditing firm as described.

4) The following requirement from the RFP is removed from this Contract: The Contractor must spend a minimum of $4.2 million in public education during the initial two year Contract, with at least 50% spent in the first 4 months of the initial two year Contract.

5) There will be a separate category for charges related to the section of the RFP described as the Public Education Program, including but not limited to inspection notices, brochures, news releases, electronic or print media advertising, seminars and presentations, the operation of a toll-free hotline, and the operation of a website. Charges in this category will not be included in the monthly operational cost as listed below, but instead will be itemized separately on any monthly invoices.

MUTUALLY AGREED UPON ADDITION

Under the terms of the Contract, Ohio EPA will allow the Contractor to enter into a partnership with the State of Ohio Department of Highway Safety Bureau of Motor Vehicles (Ohio BMV) to install vehicle registration kiosks on Contractor property as a convenience to State of Ohio customers. The Contractor will work with the Ohio BMV and any applicable subcontractors to determine the terms of the kiosk partnership. The Contractor will not be serving as a deputy registrar by entering into the kiosk partnership.

MUTUALLY AGREED UPON CHANGES TO TERMS AND CONDITIONS

PROHIBITION OF THE EXPENDITURE OF PUBLIC FUNDS FOR OFFSHORE SERVICES: No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

* MUTUALLY AGREED UPON ADDITIONAL STAFF

Beginning July 1, 2023, three (3) additional full-time staff positions will be added to the operational plan: Trainer, Kiosk/PIF Technician, and Customer Service Manager. Costs associated with the additional staff positions are included in the monthly cost defined on the Cost Summary page. The Contractor will provide a full job description and minimum qualifications for each position to Ohio EPA for approval by July 14, 2023. The Contractor will hire the appropriate staff to fill the positions within six weeks after the job descriptions are approved by Ohio EPA.

* Indicates addition of language regarding Mutually Agreed Upon Additional Staff, per Amendment 2, effective 07/01/23.

COST SUMMARY

Operation of a Vehicle Emissions Testing Program in the Cleveland/Akron Area

CSP902622

UNSPSC 25173700, 41113101, 77121504

OAKS Item number: 39155

Description

7/01/21 – 6/30/23 Cost 7/01/23 – 6/30/24 Cost * 7/01/24 – 7/31/25 Cost

Monthly cost to operate the Emissions Testing Program in the Cleveland/Akron area $793,696 Per Month $906,317 Per Month $931,079 Per Month

OAKS Item number: 39156

Description 7/01/21 – 6/30/23

Not to Exceed Cost 7/01/23 – 6/30/24

Not to Exceed Cost

* 7/01/24 – 7/31/25 Not to Exceed Cost

Costs associated with work designated as part of the Public Education program, including print materials, inspection notices, special events, annual meetings, toll-free customer hotline, program website, etc.

$65,034 Per Month $65,034 Per Month $65,034 Per Month

* Indicates update to the Cost Summary chart to show renewal term information, per Amendment 4, effective 07/01/25.

Eff. Date: 07/01/21

CONTRACTOR INDEX

CONTRACTOR AND TERMS: BID CONTRACT NO.: CSP902622

0000005553 Envirotest Systems Corp. TERMS: Net 30 2180 Pinnacle Pkwy Twinsburg, OH 44087

CONTRACTOR’S CONTACT:

Dino Righi Mobile: (330) 998-3895 E-mail: Dino.Righi@opusinspection.com mailto:Dino.Righi@opusinspection.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

4 07/01/25

This amendment is issued to notify that the State elects to exercise its option to renew the subject Contract for an additional one (1) month, effective 07/01/25 through 07/31/25. This amendment is also issued to update the Cost Summary page to reflect the renewal term.

3 07/01/24

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/24 through 06/30/25. This amendment is also issued to update the Cost Summary with the addition of mutually agreed updated pricing for 07/01/24 through 06/30/25.

2 07/01/23

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional twelve (12) months, effective 07/01/23 through 06/30/24. This amendment is also issued to update the Cost Summary with the addition of mutually agreed updated pricing for 07/01/23 through 06/30/24, and to add language regarding Mutually Agreed Upon Additional Staff. All other prices, terms and conditions remain unchanged.

1 10/05/22 This amendment is issued to add a Mutually Agreed Upon Addition to the contract language, to add the Prohibition of the Expenditure of Public Funds for Offshore Services language, and to add a Summary of Amendments page, effective 10/05/22.