CSP901022_Contract_Rev.pdf

Index No.: DAS015

Eff. Date: 07/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: PROPERTY MANAGEMENT OF DAS FACILITIES

CONTRACT NUMBER: CSP901022 EFFECTIVE DATES: 07/01/21 TO 06/30/24

* Renewal through 06/30/26

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP901022 that opened on 05/12/21. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Department of Administrative Services (DAS), Office of Properties and Facilities as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency.

The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Denotes change

MUTUALLY AGREED UPON PROPOSAL AND RFP REVISIONS

The following changes to the CBRE Proposal, Cost Summary, and RFP were agreed upon through negotiations.

I. Technical Proposal - Assumptions:

A. In the Assumptions section, the mention of discrepancy between the positions/staff count minimum requirements provided on page 30 of the RFP and Cost Summary Forms pages 71-77 are removed.

B. Attachment Three, Part Two, Work & Contract Administration “Insurance” provision of the RFP is modified to include the following:

The State’s insurance coverage shall be primary with respect to claims for which the State would be liable as owner of the Property, including, but not limited to the State’s actions or omissions, whether negligent or otherwise, and excluding those claims for which Contractor has agreed to indemnify the State and/or which are the result of the Contractor’s negligent acts or omissions. Additionally, the State is responsible for any claim for any loss generally associated with the ownership or control of the Property. Notwithstanding the foregoing, all claims or losses pertaining to the Property shall be initially submitted to the Office of Risk Management for preliminary investigation and a nonbinding determination as to the respective responsibilities of the State and Contractor with respect to such claim or loss, the general procedures for which are described below:

1. Contractor and State will promptly report in writing all claims, potential claims, and losses to the Office of Risk

Management (ORM) in a form to be agreed upon by the parties.

2. Loss information reported to ORM should include the following: (i) date and location of loss, (ii) description of incident or accident including photographs of injury or damage, if any, (iii) name and contact information of person(s) injured or alleging property damage, (iv) brief description of injury or damage, and (v) contact information of witness(s), if any.

3. The State shall create a specific loss report for each claim, potential claim, or loss for use by the Contractor and the State.

4. ORM will review the loss information and, where applicable, the ORM will further investigate the circumstances surrounding the loss. Both parties agree to cooperate with the ORM’s investigation.

5. Based on the information in the report, the ORM’s investigation, and the terms of the contract between the parties, the ORM will make an initial, nonbinding determination as to whether the loss is the responsibility of the State, or the Contractor, or whether both are partially responsible.

6. To the extent that the loss is the responsibility of the State, the ORM will report the claim or loss to the State’s general liability insurer.

7. To the extent that the loss is the responsibility of the Contractor, Contractor will assume handling of the claim or loss.

8. If the ORM is unable to make an initial determination, or if one or both of the parties disagrees with the ORM’s initial determination and submits prompt written notification to the ORM and the other party of the same, the ORM shall submit the claim or loss notice to the State’s general liability insurer for additional investigation. If the State’s insurer denies liability after such additional investigation, the ORM will notify the Contractor of the same.

9. If requested, the ORM will provide the Contractor with all loss information unless prohibited by Chapter 149 of the ORC, or any other federal, state, or local regulation, rule, or statute.

C. Attachment Three, Part Two, Work & Contract Administration “Insurance” provision, Primary Coverage paragraph of the RFP is modified to include the following:

It is agreed that the Contractor’s Commercial General Liability shall be primary over any other insurance coverage, but only to the extent of a loss arising from or attributable to Contractor’s conduct, including negligent acts or omissions and the conduct of its subcontractors, agents, and employees.

MUTUALLY AGREED UPON PROPOSAL AND RFP REVISIONS (CONTINUED)

D. Attachment Three, Part Four, Representations, Warranties, and Liabilities, “Limitation of Liability” provision, is modified to include the following:

Contractor is liable for any loss resulting from its own conduct, including negligent acts and omissions and the conduct of its subcontractors, agents, and employees, in the performance of the duties described in the RFP. Pursuant to the terms of the RFP, Contractor is responsible for the maintenance of the buildings and additional areas (Sky Bridge, tunnels, fountain, plants, marble plazas, parking facility, cooling tower, etc.) as specified for each respective building. Contractor shall not be liable for any loss attributable to the operation of the food service, Housekeeping, Security, Elevator/Escalator Maintenance, Window Washing, Pest Control Services, Fire Protection Services and Inspections, Access Control Systems and surveillance systems, and other functions that are separately contracted or owned by DAS. Contractor shall also not be liable for any losses attributable to the actions of any third party, other than its Subcontractors, or actions outside of Contractor’s control, including but not limited to structural or other defects on the Property, whether known or unknown, acts of nature, natural disasters, acts of terrorism or warfare, riots or any losses which are the responsibility of the State.

E. Attachment One, Part Two, Special Provisions is modified to add the following provision:

Environmental Risk Management. Notwithstanding anything to the contrary contained herein, the State acknowledges and understands that Contractor is not qualified to (x) evaluate the presence or absence of hazardous or toxic substances, mold, waste, materials, electromagnetic field, radon, radioactive materials, or other environmental concerns under applicable law, upon, within, above, or beneath the Property (collectively, “Hazardous Materials”); (y) maintain or evaluate compliance with environmental, Hazardous Materials or waste laws, rules and regulations; or (z) conduct or ensure clean-up or remediation of Hazardous Material spills or contamination. Any environmental assessment report of the Property will be obtained from an independent environmental consultant retained by the State. In no event will Contractor make an independent determination as to the presence or absence of Hazardous Materials, or whether the State, the Property or any particular tenant is in violation or compliance with any laws relating to Hazardous Materials (“Hazardous Materials Laws”). Contractor shall have no obligation or liability with respect to the abatement, clean-up or remediation of any spill of or contamination from any Hazardous Materials relating to the Property. The State agrees that, with respect to any abatement, clean-up or remedial action, the State shall employ a qualified and licensed environmental clean-up company to undertake such responsibilities.

Notwithstanding the foregoing, Contractor shall be responsible for any clean-up or remediation and liable for any loss resulting from the Contractor’s own use of any hazardous materials, including but not limited to gasoline or oil used in tools or equipment, thinners or solvents, cleaning supplies, paint, propane, fluorescent bulbs, and any other hazardous or toxic substance that creates a risk due to Contractor’s own conduct.

F. Attachment Three, Part Two, Work & Contract Administration “Insurance” provision, Notice of Cancellation paragraph of the RFP is modified to include the following:

The insurance provision shall be deemed to permit Contractor to provide the State with a 30-day prior written notice of cancellation or material change to the policy in lieu of a policy endorsement providing for the same.

G. The recommendation for Snow Removal is removed; Snow Removal requirements will remain unchanged in the

RFP.

H. The State has chosen not to require the Performance Bond at this time.

II. Cost Proposal:

A. The proposed optional services, Project Coordinator, Project/Construction Management, and Host are removed.

MUTUALLY AGREED UPON PROPOSAL AND RFP REVISIONS (CONTINUED)

B. Dedicated Painting & Interior Improvement Crew optional service is modified to include two painters in the Columbus area and one painter in the Cleveland/Akron area (total three personnel reporting to existing staff). DAS is responsible to provide the paint. Total Annual Costs would be approximately $216,850.40, excluding the paint, as detailed in the Cost Summary of this Contract.

C. The Cost Summary Form in the Cost Proposal is superseded by the Cost Summary of this Contract.

III. The following paragraph is added to Attachment One, Part One, Work Requirements of the RFP:

CONTRACTOR RESPONSIBILITIES. The Contractor must meet all RFP requirements and perform Work as defined in the Scope of Work.

Eff. Date: 11/01/24

COST SUMMARY

PROPERTY MANAGEMENT OF DAS FACILITIES

Contract No. CSP901022

UNSPSC CATEGORY CODES: 80131801, 80161601

Frank J. Lausche State Office Building

Frank J. Lausche State Office Building

Personnel:

Est.

Annual hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (11%) 228.8 $ 77.11 $ 134.17 $ 30,698.10 Chief Engineer / 1st 2080 $ 52.15 $ 83.70 $ 174,096.00 Lead Admin. Assistant / 1st 1560 $ 25.86 $ 37.49 $ 58,484.40 Admin. Assistant / 1st 1560 $ 24.08 $ 34.90 $ 54,444.00 Mechanic / 1st 2080 $ 30.36 $ 45.53 $ 94,702.40 Electrician / 1st 2080 $ 37.43 $ 56.15 $ 116,792.00 Laborer / 1st 2080 $ 25.11 $ 37.67 $ 78,353.60 (removal of Mechanic / 2nd) Mechanic / 1st 2080 $ 37.00 $ 55.50 $ 115,440.00 Maintenance Worker / 2nd 2080 $ 34.04 $ 55.39 $ 115,211.20 (removal of Lead Mechanic / 2nd)) Maintenance Supervisor / 1st 2080 $ 45.06 $ 68.67 $ 142,833.60 Painter 2080 $ 22.65 $ 33.97 $ 70,657.60

Additional Staffing:

Shared Business Services Manager (11%) 228.8 $ 53.72 $ 83.34 $ 19,068.19 Shared Engineering Ops Manager (11%) 228.8 $ 91.14 $ 151.97 $ 34,770.74 (removal of Shared Paint Crew)

Annual Costs for Materials and Equipment $ 246,764.69 Annual Management Fee $ 48,606.23 Total Annual Cost for Property Management of Frank J. Lausche State Office Building $ 1,400,922.74

* Frank J. Lausche State Office Building Facility Manager Not to exceed monthly cost Facility Manager $14,531.17

The Contractor Paid Hourly Rate is the Hourly Rate paid by the Contractor to the employee.

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated with benefits, vacation, taxes, insurance etc.

* Denotes the addition of a Facility Manager per amendment 7, effective on all order on or after 11/01/24.

Eff. Date: 02/23/22

COST SUMMARY (CONTINUED)

* Denotes removal of Oliver Ocasek Government Office Building effective 03/02/22

James A. Rhodes State Office Tower

James A. Rhodes State Office Tower

Personnel

Est.

Annual Hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (31%) * 644.8 * $ 77.11 * $ 134.17 * $ 86,512.82 * Chief Engineer / 1st 2080 $ 56.51 * $ 93.24 * $ 193,939.20 * Lead Admin. Assistant / 1st 2080 $ 30.62 * $ 45.45 * $ 94,536.00 * Admin. Assistant / 1st 2080 $ 27.70 * $ 40.16 * $ 83,532.80 * Maintenance Supervisor / 1st 2080 $ 47.86 * $ 72.87 * $ 151,569.60 * Mechanic / 1st 2080 $ 34.06 * $ 51.09 * $ 106,267.20 * Mechanic / 1st 2080 $ 32.62 * $ 48.93 * $ 101,774.40 * Electrician / 1st 2080 $ 50.46 * $ 77.50 * $ 161,200.00 * Laborer / 1st 2080 $ 23.80 * $ 35.69 * $ 74,235.20 * Maintenance Worker / 1st 2080 $ 29.92 * $ 44.88 * $ 93.350.40 * (removal of Mechanic / 2nd (1)) ** Mechanic / 2nd (1) 2080 $ 25.88 * $ 44.31 * $ 92,164.80 * Maintenance Worker / 2nd 2080 $ 25.88 * $ 44.31 * $ 92,164.80 * Lead Mechanic / 2nd 2080 $ 31.34 * $ 51.34 * $ 106,787.20 * Laborer / 2nd 2080 $ 24.70 * $ 41.38 * $ 86,070.40 * *** Painter 2080 $ 32.02 $ 48.02 $ 99,881.60

Additional Staffing:

Shared Business Services Manager (31%) * 644.8 * $ 53.72 * $ 83.34 * $ 53,737.63 * Shared Engineering Ops Manager (31%) * 644.8 * $ 91.14 * $ 151.97 * $ 97,990.26 * (removal of Shared Paint Crew) **

Annual Costs for Materials and Equipment $ 517,424.65 * Annual Management Fee $ 134,186.32 * Total Annual Cost for Property Management of James A. Rhodes State Office Tower $ 2,427,325.27 *

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated

* To advise of changes in Additional Staffing percentages, Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total Compensation Per Hour Including Hourly Rate, and Total Annual Cost, effective 07/01/24, as indicated herein.

** To advise of removal of line item, effective 07/01/24, as indicated herein.

*** To advise of addition of line item, effective 07/01/24, as indicated herein.

Eff. Date: 08/01/24

Vern Riffe Center for Government and the Arts

Vern Riffe Center for Government and the Arts

Est.

Annual Hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (29%) 603 $ 77.11 $ 134.17 $ 80,904.51 Chief Engineer / 1st 2080 $ 61.25 $ 102.90 $ 214.032.00 * Lead Admin. Assistant/1st 2080 $ 34.24 $ 50.69 $ 105,435.20 * Admin. Assistant / 1st 2080 $ 32.73 $ 47.45 $ 98,696.00 * Maintenance Supervisor / 1st 2080 $ 44.77 $ 67.49 $ 140,379.20 * Mechanic / 1st 2080 $ 34.38 $ 51.57 $ 107,265.60 Mechanic / 1st 2080 $ 44.62 $ 68.01 $ 141,460.80 Laborer / 1st 2080 $ 28.83 $ 43.25 $ 89,960.00 * Laborer / 1st 2080 $ 32.02 $ 48.03 $ 99,902.40 * Mechanic / 2nd 2080 $ 29.53 $ 48.61 $ 101,108.80 Maintenance Worker / 2nd 2080 $ 24.99 $ 41.80 $ 86,944.00 Maintenance Supervisor / 2nd 2080 $ 34.50 $ 56.08 $ 116,646.40 * Electrician 2080 $ 42.40 $ 63.59 $ 132,267.20 * Painter 2080 $ 27.93 $ 41.89 $ 87,131.20 Laborer / 2nd 2080 $ 26.66 $ 44.31 $ 92,164.80 * (removal of Electrician / 2nd))

Additional Staffing:

Shared Business Services Manager (29%) 603 $ 53.72 $ 83.34 $ 50,254.02 Shared Engineering Ops Manager (29%) 603 $ 91.14 $ 151.97 $ 91,637.91 (removal of Shared Paint Crew)

Annual Costs for Materials and Equipment $ 513,461.49 Annual Management Fee $ 124,863.82 Total Annual Cost for Property Management of Vern Riffe Center for Government and the Arts $ 2,474,515.35 *

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated

* Denotes change, per amendment 6.

4200 Surface Rd.

4200 Surface Rd.

Est.

Annual Hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (5%) 104 $ 83.92 * $ 134.17 * $ 13,953.68 * Electrician / 1st 2080 $ 38.41 * $ 57.62 * $ 119,849.60 * Laborer / 1st 2080 $ 25.46 * $ 38.19 * $ 79,435.20 * Maintenance Worker 2080 $ 39.75 * $ 59.62 * $ 124,009.60 *

Additional Staffing:

Shared Business Services Manager (4%) * 83 * $ 53.72 * $ 83.34 * $ 6,917.22 * Shared Engineering Ops Manager (4%) * 83 * $ 91.14 * $ 151.97 * $ 12,613.51 * Shared Chief Engineer / 1st (45%) 936 $ 47.54 * $ 76.30 * $ 71,416.80 *

Annual Costs for Materials and Equipment $ 220,211.07 * Annual Management Fee $ 22,880.00 * Total Annual Cost for Property Management of 4200 Surface Rd $ 671,286.68 *

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated

* To advise of changes in Additional Staffing percentages, Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total

Compensation Per Hour Including Hourly Rate, and Total Annual Cost, effective 07/01/24, as indicated herein.

25 S. Front St.

25 S. Front St

Est.

Annual Hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (6%) 124.8 * $ 77.11 * $ 134.17 * $ 16,744.42 * Electrician / 1st 2080 $ 33.65 * $ 50.48 * $ 104,998.40 * Laborer / 1st 2080 $ 39.91 * $ 59.87 * $ 124,529.60 * Maintenance Worker / 1st 2080 $ 26.66 * $ 39.98 * $ 83,158.40 *

Additional Staffing:

Shared Business Services Manager (4%) * 83 * $ 53.72 * $ 83.34 * $ 6,917.22 * Shared Engineering Ops Manager (4%) * 83 * $ 91.14 * $ 151.97 * $ 12,613.51 * Shared Chief Engineer / 1st (45%) 936 $ 47.54 * $ 76.30 * $ 71,416.80 *

Annual Costs for Materials and Equipment $ 173,909.63 * Annual Management Fee $ 25,799.13 * Total Annual Cost for Property Management of 25 S. Front $ 620,087.10 *

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated

* To advise of changes in Additional Staffing percentages, Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total

Compensation Per Hour Including Hourly Rate, and Total Annual Cost, effective 07/01/24, as indicated herein.

35 E. Chestnut St.

35 E. Chestnut

Est.

Annual Hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (9%) 187 $ 77.11 * $ 134.17 * $ 25,089.79 * Chief Engineer / 1st 2080 $ 45.28 * $ 74.29 * $ 154,523.20 * *** Laborer 2080 $ 27.72 $ 41.57 $ 86,465.60 (removal of Lead Admin. Assistant / 1st) ** Electrician 2080 $ 40.51 * $ 60.77 * $ 126,401.60 * Maintenance Worker / 1st 2080 $ 43.10 * $ 64.64 * $ 134,451.20 *

Additional Staffing:

Shared Business Services Manager (9%) * 187 $ 53.72 * $ 83.34 * $ 15,584.58 * Shared Engineering Ops Manager (9%) * 187 $ 91.14 * $ 151.97 * $ 28,418.39 * (removal of Laborer) **

Annual Costs for Materials and Equipment $ 161,349.65 * Annual Management Fee $ 38,797.72 * Total Annual Cost for Property Management of 35 E. Chestnut $ 771,081.73 *

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated

* To advise of changes in Additional Staffing percentages, Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total Compensation Per Hour Including Hourly Rate, and Total Annual Cost, effective 07/01/24, as indicated herein.

246 N. High St.

246 N. High St.

Est.

Annual Hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (9%) * 187 * $ 77.11 * $ 134.17 * $ 25,089.79 * (removal of Mechanic / 1st) ** *** Admin Assistant / 1st 2080 $ 26.66 $ 38.65 $ 80,392.00 Laborer / 1st 2080 $ 34.98 * $ 52.46 * $ 109,116.80 * (removal of Maintenance Worker / 1st) ** *** Maintenance Worker 2080 $ 30.75 $ 46.12 $ 95,929.60 *** Painter 2080 $ 26.66 $ 39.98 $ 83,158.40

Additional Staffing Shared Business Services Manager (9%) * 187 * $ 53.72 * $ 83.34 * $ 15,584.58 * Shared Engineering Ops Manager (9%) * 187 * $ 91.14 * $ 151.97 * $ 28,418.39 *

Annual Costs for Materials and Equipment $ 161,349.65 * Annual Management Fee $ 38,797.72 * Total Annual Cost for Property Management of 246 N. High St $ 637,836.93 *

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated

* To advise of changes in Additional Staffing percentages, Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total Compensation Per Hour Including Hourly Rate, and Total Annual Cost, effective 07/01/24, as indicated herein.

8995 E Main ****

8995 E Main ****

Est.

Annual Hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

(removal of Lead Building Engineer) ** (removal of Maintenance Technician) ** (removal of Shared Chief Engineer / 1st (10%)) **

*** Laborer / 1st 2080 $ 40.28 $ 60.42 $ 125,673.60

Additional Staffing Shared Business Services Manager (2%) 41.6 * $ 55.28 * $ 85.76 * $ 3,567.62 * Shared Engineering Ops Manager (2%) 41.6 * $ 93.79 * $ 156.39 * $ 6,505.82 * *** Shared Chief Engineer (10%) 208 $ 48.92 $ 78.52 $ 16,332.16

Annual Costs for Materials and Equipment $ 13,402.04 * Annual Management Fee $ 8,000.00 * Total Annual Cost for Property Management of 8995 E Main **** $ 173,481.24 *

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated

* To advise of changes in Additional Staffing percentages, Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total

Compensation Per Hour Including Hourly Rate, and Total Annual Cost, effective 07/01/24, as indicated herein.

**** To advise of change in building name, from the AB Graham Building to the 8995 E Main effective with Amendment 5.

Eff. Date: 11/24/23

Page 14 *

NOTES:

All on site professional services shall be guaranteed for their professional quality & standards.

All costs must be in U.S. Dollars;

The State is not be responsible for any costs not identified;

There is no additional reimbursement for travel or other related expenses;

Total Annual Cost for Personnel is the Estimated Annual Hours x Total Compensation Per Hour Including Hourly Rate.

* To advise of repagination.

Page 15 *

CONTRACTOR INDEX

CONTRACTOR, TERMS, AND SHIPMENT: BID CONTRACT NO.: CSP901022

0000224811

CBRE Government Services LLC TERMS: Net 30 Days 750 9th Street NW, Suite 900 Washington, DC 20001 DELIVERY: As Specified

CONTRACTOR'S CONTACT: * Steve Thornton Telephone: * (513) 519-0159

E-mail address: * Steven.Thornton@cbre.com

Remit to address:

CBRE Government Services LLC 4400 West 78th Street, Suite 200 Minneapolis, MN 55435

SUBCONTRACTOR:

Peabody Landscape Group 2253 Dublin Rd. Telephone: (614) 488-2877 Columbus, OH 43228

* To advise of change in Contractor’s Contact, Telephone number, and Email Address, and repagination.

Page 16 *

AMENDMENT 1

The following amendment indicates a revision to the Contract:

IV. The following paragraph of the RFP Scope of Work, section I.D., Base Building Accounts, is modified as follows:

D. Base Building Accounts

Base Building, for the purposes of this RFP, is defined as a budgeted allowance encumbered in a separate purchase order at the beginning of each fiscal year to perform urgent necessary repairs, specialized service work, inspection fees, licenses or installation of unique equipment at the direction of the DAS Facility Manager at that specific property location and with the agreement of the contractor’s Chief Engineer, the contractor’s Account Executive and with the prior approval of the State Chief Facilities Officer of DAS. To the extent possible, the Contractor should obtain three (3) competitive proposals for the specified work. In the event that it is not possible to obtain three (3) competitive proposals, the reason for the omission shall be clearly documented and submitted with the request for approval forms and all subsequent invoicing.

Use of Base Building funds is at the discretion of DAS and requires approval prior to use.

Base Building use is only intended for amounts up to $50,000 for a single project. Any requests declared as an emergency by the Agency shall follow the DAS Procurement PM-02 Emergency Purchase Procedures policy.

Invoices by the Contractor for use of Base Building may not include a Management Fee. The cost to manage, oversee and/or self-perform emergency repairs and services through Base Building are included in the base contract.

AMENDMENT 3

The following is inclusion of updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services, as a result of Amendment 3:

PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained.

Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

Page 17 *

AMENDMENT 4

** The following Amendment 4 indicates revision to the Contract with the addition of the A.B. Graham building:

I. The following paragraphs of the RFP Attachment One, Part One, Scope of Work and Specifications, section I, is modified as follows:

DAS is seeking the services of an experienced Contractor to act as its Property Manager in the management and operations of 8 DAS facilities located in Columbus, Cleveland, and ** Reynoldsburg Ohio.

• ** A.B. Graham building, Columbus, Reynoldsburg, Ohio

II. The following paragraph of the RFP Attachment One, Part One, Scope of Work and Specifications, section I.H, “Building Specific Requirements,” is added as follows:

9. ** A.B. GRAHAM BUILDING

Address: 8995 E Main St. Reynoldsburg, Ohio 43068

Normal Business Hours: 7:30 A.M. to 5:00 P.M.

Approximately 10,000 sq. ft.

3 floors

1 elevator

Daily population Approx. 50-60

Preexisting Conditions in the A.B. Graham Building (PCABG): Some systems or equipment were initially found to be inoperative. These systems include the chiller, hot water, approximately 24 unit heaters, and potentially may include other systems which initially might be found in inoperative condition.

Notwithstanding the $5,000 threshold requirement in section B, “Building Maintenance and Operation,” above, individual incident repairs for these inoperative PCABG systems will be the responsibility of DAS. Once each individual PCABG system or equipment has been addressed (repaired, replaced, removed, made operational, etc.), that system or equipment will thereafter be covered normally under this existing Contract.

III. The word “Ocasek” is removed from Table 6, to follow Amendment 2.

** To advise of change in Scope of Work and Specifications with the addition of the A.B. Graham Building to the Contract.

Page 18 *

AMENDMENT 5

The following indicates revision to the Contract with Amendment 5:

I. This contract is renewed for an additional twenty-four (24) months, effective 07/01/24 through 06/30/26, as a result of mutual agreement between the State of Ohio and the Contractor.

II. References to the A.B. Graham Building are changed to the 8995 E Main (grammatical changes).

III. Changes in Additional Staffing percentages, Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total

Compensation Per Hour Including Hourly Rate, and Total Annual Cost, effective 07/01/24, as indicated herein.

IV. For the 8995 E Main, DAS is responsible to provide repairs and supplies, including 3rd party water sanitization.

V. For the 8995 E Main, there will be no accounting reports, energy reports, E-Star, 24/7 emergency coverage.

VI. For the 8995 E Main, work orders, PMs and repairs with DAS supplied material are included up to capacity of one person.

VII. For the 8995 E Main, coverage when the technician is on vacation or ill will be on an as needed basis (urgent work orders) from another building.

VIII. The clause where CBRE is responsible for repairs under $5000 is not applicable for the 8995 E Main, in agreement with amendment 4.

IX. For the 8995 E Main, period of coverage: Fixed cost for FY25 and FY26 (through 06/30/26).

* To advise of repagination and changes with amendment 5, including and information regarding the scope of the 8995 E Main facility.

* AMENDMENT 7

The following indicates revision to the Contract with Amendment 7.

I. Add an on-site Facility Manager position for the Frank J. Lausche State Office Building.

a. The Agency will be billed for this position on a cost not to exceed basis with the actual monthly costs invoiced separately from the other invoices for the Frank J. Lausche State Office Building.

b. The monthly not to exceed cost for this position is $14,531.17 a month.

c. The Contractor will endeavor to fill the position within 90 days of the effective date of this amendment. The

Contractor must immediately notify the Agency of any delays to this timeline.

d. The Contractor must ensure that the Facility Manager hired obtains an Ohio Real Estate license within 180 days of being hired.

e. The Contractor must ensure that the Facility Manager complies with all applicable State and Federal laws.

f. The Contractor must ensure that the Facility Manager offered meets the following:

Job Description and Worker Characteristics Job Duties in Order of Importance Knowledge, Skills & Abilities

Plans, directs & oversees facilities management program at Lausche Government Building (e.g., maintenance, repairs, security & custodial care of building, grounds, structures, & related equipment): coordinates daily operations & overall facility management plan; develops & implements policy & procedures (e.g., Building Maintenance Operations Policy & Procedures, Security Operations Policy & Procedures, Employee Safe Work Practices & Procedures); manages facility management operations;

oversees contacted maintenance, house-keeping & security personnel at assigned buildings; ensures implementation of comprehensive building maintenance plans; assigns work & reviews work assignments with facility management contractor as needed to ensure priorities are adhered to;

inspects work in progress & completed work for conformance to established standards, specifications & instructions; directs activities of assigned staff (e.g., provides work direction, schedules work activities, evaluates performance, approves payroll, administers discipline, provides training); checks progress & results of contractors in renovation of assigned facilities; reviews assigned staff & contracted personnel transactions, overtime & vacation schedules to assure adequate staffing;

investigates & resolves building occupant complaints including those concerning conduct of employees & investigates alleged violations of rules;

enforces policies, work rules, regulations, safety policies & procedures;

recommends, formulates & implements training for major programs (e.g., PERRP/OSHA Health & Safety Program, & Comprehensive Properties & Facilities Management Program which includes Maintenance Operations, Building Systems Inventory, Building Energy-Conservation & Emergency Coordination & Communications); responds to systems emergency situations 24 hrs/day, 7 days/week, which may require wearing a pager &/or carrying a cell phone.

Knowledge of (1) commercial facility management (e.g., heating, ventilating & air conditioning systems, building water & sewer systems, building electrical systems); (2) workforce planning; (3) supervisory principles/techniques; (4) building safety regulations, risk management/safety programs; (5) employee training & development; (6) state, federal building regulations & codes*; (7) standard practices, methods, tools, materials & equipment used in large scale facilities maintenance & custodial care program; (8) principles & practices of public personnel administration*; (9) management principles/techniques ; (10) formulating & implementing policies & procedures.

Skill in (11) operation of personal computer & related hardware & software (e.g., Microsoft Word, Excel, Access, Outlook).

Ability to (12) apply principles to solve practical, everyday problems; (13) define problems, collect data, establish facts and draw valid conclusions; (14) plan, organize & co-ordinate work of others; (15) supervise & motivate work efforts of others; (16) interact courteously, tactfully & respectfully with persons of diverse backgrounds; (17) write & speak accurately & effectively; (18) conduct fact-finding investigations; (19) establish & maintain effective working relationships; (20) establish & accomplish goals & objectives; (21) respond to building & maintenance issues 24X7; (22) carry cell phone or wear pager.

*developed after employment.

Analyzes, evaluates & develops budget & operating standards (e.g., maintenance, repair, security & housekeeping of building & grounds):

assures operational procedures are within state & federal statutes & regulations; interprets new legislation, rules & regulations; negotiates contracts for major purchases; directs collection of data used in determining annual costs & budget projections of operations; monitors & controls expenditures to ensure that expenditures do not exceed budget allocations; analyzes, evaluates & monitors efficiency & effective-ness of established operating procedures, & keeps State Chief Facilities Officer informed of situations that could affect accomplishments of goals & objectives of Office of Properties & Facilities (OPF).

Serves as liaison: consults with regulatory agency representatives, con-tractors, building occupants & State Architect’s Office; attends or con-ducts staff meetings to communicate work assignments & updates; responds to telephone or written inquiries & complaints; serves on committees.

Establishes & maintains management control reporting systems: pre-pares &/or oversees preparation of reports on facilities maintenance program status &/or expenditures; prepares variety of reports, correspondence, specifications, contracts, & maintenance & repair records as needed; other duties as assigned.

Knowledge of 1, 6*, (23) budgeting; (24) negotiate variety of contracts.

Skill in 11 Ability to 12, 13, 17, (25) monitor & control expenditures.

Knowledge of 1, 8*, 9 Skill in 11 Ability to 12, 13, 17, (26) resolve complaints from agency representatives, contractors & tenants.

Knowledge of 1 Skill in 11 Ability to 12, 13, 17, (28) prepare correspondence & compile data into clear, concise, detailed reports.

* Denotes the addition of a Facility Manager per amendment 7, effective on all order on or after 11/01/24.

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

7 11/01/24 This amendment is issued to add a Facility Manager position for the Frank J.

Lausche State Office Building as outlined in amendment 7 by mutual agreement between the Contractor and the State, effective on all orders on or after 11/01/24.

6 08/01/24 This amendment is issued to correct calculation errors in the Total Annual Costs for some of the line items.

5 07/01/24

This amendment is issued to renew the subject contract an additional twenty-four

(24) months, effective 07/01/24 through 06/30/26, as a result of mutual agreement between the State of Ohio and the Contractor.

In addition, this amendment is to advise of changes in Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total Compensation Per Hour Including Hourly Rate, and Total Annual Cost, grammatical changes, repagination, and information regarding the scope at the 8995 E Main facility, as indicated herein.

All other prices, terms and conditions remain unchanged.

4 11/24/23

To advise of change in Scope of Work and Specifications with the addition of the A.B. Graham Building to the Contract, change to Cost Summary, update of Contractor’s Contact, Telephone number, and Email Address, and repagination, as indicated herein. All other prices, terms and conditions remain unchanged.

3 05/18/22

To advise of change in Personnel and Additional Staffing percentages, Estimated Annual Hours and Total Annual Cost, effective 03/03/22, as indicated herein. All other prices, terms and conditions remain unchanged.

In addition, this amendment is issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services.

2 02/23/22 This amendment is issued to notify of the removal of Oliver Ocasek Government Office Building effective 03/02/22 at 11:59:59 p.m.

All other prices, terms and conditions remain unchanged.

1 11/29/21

This amendment is issued to document the changes to the RFP Scope of Work, section I.D., Base Building Accounts, which update the Approval Requirements of the Base Building Accounts paragraph. All other prices, terms and conditions remain unchanged.