CSP901022_Amendment_A7.pdf

Index No.: DAS015 Contract No.: CSP901022 Eff. Date: 11/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

AMENDMENT FOR CHANGE

AMENDMENT NO. 7

TO: LIMITED DISTRIBUTION – DEPARTMENT OF ADMINISTRATIVE SERVICES

FROM: KATHLEEN C. MADDEN, DIRECTOR, DEPARTMENT OF ADMINISTRATIVE SERVICES

SUBJECT: CONTRACT FOR PROPERTY MANAGEMENT OF DAS FACILITIES

Attached are pages 5, 19, and 20 to this contract. Remove these pages from the existing contract and replace with the attached pages on the effective date.

This amendment is issued to add a Facility Manager position for the Frank J. Lausche State Office Building as outlined in amendment 7 by mutual agreement between the Contractor and the State, effective on all orders on or after 11/01/24.

All other prices, terms and conditions remain unchanged.

This Amendment, the main Requirements Contract and any additional amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

Affected Contractor(s):

CBRE GOVERNMENT SERVICES LLC

4400 West 78th ST, Suite 200 Minneapolis, MN

COST SUMMARY

PROPERTY MANAGEMENT OF DAS FACILITIES

Contract No. CSP901022

UNSPSC CATEGORY CODES: 80131801, 80161601

Frank J. Lausche State Office Building

Frank J. Lausche State Office Building

Personnel:

Est.

Annual hours

Contractor Paid Hourly Rate

Total Compensation Per Hour Including Hourly Rate Total Annual Cost

Contractor Account Representative (11%) 228.8 $ 77.11 $ 134.17 $ 30,698.10 Chief Engineer / 1st 2080 $ 52.15 $ 83.70 $ 174,096.00 Lead Admin. Assistant / 1st 1560 $ 25.86 $ 37.49 $ 58,484.40 Admin. Assistant / 1st 1560 $ 24.08 $ 34.90 $ 54,444.00 Mechanic / 1st 2080 $ 30.36 $ 45.53 $ 94,702.40 Electrician / 1st 2080 $ 37.43 $ 56.15 $ 116,792.00 Laborer / 1st 2080 $ 25.11 $ 37.67 $ 78,353.60 (removal of Mechanic / 2nd) Mechanic / 1st 2080 $ 37.00 $ 55.50 $ 115,440.00 Maintenance Worker / 2nd 2080 $ 34.04 $ 55.39 $ 115,211.20 (removal of Lead Mechanic / 2nd)) Maintenance Supervisor / 1st 2080 $ 45.06 $ 68.67 $ 142,833.60 Painter 2080 $ 22.65 $ 33.97 $ 70,657.60

Additional Staffing:

Shared Business Services Manager (11%) 228.8 $ 53.72 $ 83.34 $ 19,068.19 Shared Engineering Ops Manager (11%) 228.8 $ 91.14 $ 151.97 $ 34,770.74 (removal of Shared Paint Crew)

Annual Costs for Materials and Equipment $ 246,764.69 Annual Management Fee $ 48,606.23 Total Annual Cost for Property Management of Frank J. Lausche State Office Building $ 1,400,922.74

* Frank J. Lausche State Office Building Facility Manager Not to exceed monthly cost Facility Manager $14,531.17

The Contractor Paid Hourly Rate is the Hourly Rate paid by the Contractor to the employee.

The Total Compensation Per Hour Including Hourly Rate is the Contractor Paid Hourly Rate plus all business costs associated with benefits, vacation, taxes, insurance etc.

* Denotes the addition of a Facility Manager per amendment 7, effective on all order on or after 11/01/24.

* AMENDMENT 7

The following indicates revision to the Contract with Amendment 7.

I. Add an on-site Facility Manager position for the Frank J. Lausche State Office Building.

a. The Agency will be billed for this position on a cost not to exceed basis with the actual monthly costs invoiced separately from the other invoices for the Frank J. Lausche State Office Building.

b. The monthly not to exceed cost for this position is $14,531.17 a month.

c. The Contractor will endeavor to fill the position within 90 days of the effective date of this amendment. The

Contractor must immediately notify the Agency of any delays to this timeline.

d. The Contractor must ensure that the Facility Manager hired obtains an Ohio Real Estate license within 180 days of being hired.

e. The Contractor must ensure that the Facility Manager complies with all applicable State and Federal laws.

f. The Contractor must ensure that the Facility Manager offered meets the following:

Job Description and Worker Characteristics Job Duties in Order of Importance Knowledge, Skills & Abilities

Plans, directs & oversees facilities management program at Lausche Government Building (e.g., maintenance, repairs, security & custodial care of building, grounds, structures, & related equipment): coordinates daily operations & overall facility management plan; develops & implements policy & procedures (e.g., Building Maintenance Operations Policy & Procedures, Security Operations Policy & Procedures, Employee Safe Work Practices & Procedures); manages facility management operations;

oversees contacted maintenance, house-keeping & security personnel at assigned buildings; ensures implementation of comprehensive building maintenance plans; assigns work & reviews work assignments with facility management contractor as needed to ensure priorities are adhered to;

inspects work in progress & completed work for conformance to established standards, specifications & instructions; directs activities of assigned staff (e.g., provides work direction, schedules work activities, evaluates performance, approves payroll, administers discipline, provides training); checks progress & results of contractors in renovation of assigned facilities; reviews assigned staff & contracted personnel transactions, overtime & vacation schedules to assure adequate staffing;

investigates & resolves building occupant complaints including those concerning conduct of employees & investigates alleged violations of rules;

enforces policies, work rules, regulations, safety policies & procedures;

recommends, formulates & implements training for major programs (e.g., PERRP/OSHA Health & Safety Program, & Comprehensive Properties & Facilities Management Program which includes Maintenance Operations, Building Systems Inventory, Building Energy-Conservation & Emergency Coordination & Communications); responds to systems emergency situations 24 hrs/day, 7 days/week, which may require wearing a pager &/or carrying a cell phone.

Knowledge of (1) commercial facility management (e.g., heating, ventilating & air conditioning systems, building water & sewer systems, building electrical systems); (2) workforce planning; (3) supervisory principles/techniques; (4) building safety regulations, risk management/safety programs; (5) employee training & development; (6) state, federal building regulations & codes*; (7) standard practices, methods, tools, materials & equipment used in large scale facilities maintenance & custodial care program; (8) principles & practices of public personnel administration*; (9) management principles/techniques ; (10) formulating & implementing policies & procedures.

Skill in (11) operation of personal computer & related hardware & software (e.g., Microsoft Word, Excel, Access, Outlook).

Ability to (12) apply principles to solve practical, everyday problems; (13) define problems, collect data, establish facts and draw valid conclusions; (14) plan, organize & co-ordinate work of others; (15) supervise & motivate work efforts of others; (16) interact courteously, tactfully & respectfully with persons of diverse backgrounds; (17) write & speak accurately & effectively; (18) conduct fact-finding investigations; (19) establish & maintain effective working relationships; (20) establish & accomplish goals & objectives; (21) respond to building & maintenance issues 24X7; (22) carry cell phone or wear pager.

*developed after employment.

Analyzes, evaluates & develops budget & operating standards (e.g., maintenance, repair, security & housekeeping of building & grounds):

assures operational procedures are within state & federal statutes & regulations; interprets new legislation, rules & regulations; negotiates contracts for major purchases; directs collection of data used in determining annual costs & budget projections of operations; monitors & controls expenditures to ensure that expenditures do not exceed budget allocations; analyzes, evaluates & monitors efficiency & effective-ness of established operating procedures, & keeps State Chief Facilities Officer informed of situations that could affect accomplishments of goals & objectives of Office of Properties & Facilities (OPF).

Serves as liaison: consults with regulatory agency representatives, con-tractors, building occupants & State Architect’s Office; attends or con-ducts staff meetings to communicate work assignments & updates; responds to telephone or written inquiries & complaints; serves on committees.

Establishes & maintains management control reporting systems: pre-pares &/or oversees preparation of reports on facilities maintenance program status &/or expenditures; prepares variety of reports, correspondence, specifications, contracts, & maintenance & repair records as needed; other duties as assigned.

Knowledge of 1, 6*, (23) budgeting; (24) negotiate variety of contracts.

Skill in 11 Ability to 12, 13, 17, (25) monitor & control expenditures.

Knowledge of 1, 8*, 9 Skill in 11 Ability to 12, 13, 17, (26) resolve complaints from agency representatives, contractors & tenants.

Knowledge of 1 Skill in 11 Ability to 12, 13, 17, (28) prepare correspondence & compile data into clear, concise, detailed reports.

* Denotes the addition of a Facility Manager per amendment 7, effective on all order on or after 11/01/24.

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

7 11/01/24 This amendment is issued to add a Facility Manager position for the Frank J.

Lausche State Office Building as outlined in amendment 7 by mutual agreement between the Contractor and the State, effective on all orders on or after 11/01/24.

6 08/01/24 This amendment is issued to correct calculation errors in the Total Annual Costs for some of the line items.

5 07/01/24

This amendment is issued to renew the subject contract an additional twenty-four

(24) months, effective 07/01/24 through 06/30/26, as a result of mutual agreement between the State of Ohio and the Contractor.

In addition, this amendment is to advise of changes in Personnel, Est. Annual Hours, Contractor Paid Hourly Rate, Total Compensation Per Hour Including Hourly Rate, and Total Annual Cost, grammatical changes, repagination, and information regarding the scope at the 8995 E Main facility, as indicated herein.

All other prices, terms and conditions remain unchanged.

4 11/24/23

To advise of change in Scope of Work and Specifications with the addition of the A.B. Graham Building to the Contract, change to Cost Summary, update of Contractor’s Contact, Telephone number, and Email Address, and repagination, as indicated herein. All other prices, terms and conditions remain unchanged.

3 05/18/22

To advise of change in Personnel and Additional Staffing percentages, Estimated Annual Hours and Total Annual Cost, effective 03/03/22, as indicated herein. All other prices, terms and conditions remain unchanged.

In addition, this amendment is issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services.

2 02/23/22 This amendment is issued to notify of the removal of Oliver Ocasek Government Office Building effective 03/02/22 at 11:59:59 p.m.

All other prices, terms and conditions remain unchanged.

1 11/29/21

This amendment is issued to document the changes to the RFP Scope of Work, section I.D., Base Building Accounts, which update the Approval Requirements of the Base Building Accounts paragraph. All other prices, terms and conditions remain unchanged.