CSP900921_Revised_Contract.pdf

Index No.: LDC110

Eff. Date: 07/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: FOOD SERVICE MANAGEMENT AND PATIENT FOOD SERVICE FOR OHIO DEPARTMENT OF MENTAL HEALTH AND ADDICTION SERVICES (OHIOMHAS) HOSPITALS AND OHIO DEPARTMENT

OF DEVELOPMENTAL DISABILITIES (DODD) CAMBRIDGE FACILITY

CONTRACT NUMBER: CSP900921 EFFECTIVE DATES: 07/01/20 TO 06/30/25

* Renewal through 06/30/27

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP900921 that opened on 03/30/20. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Mental Health and Addiction Services and the Ohio Department of Developmental Disabilities Cambridge Facility as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

*Indicates a 24-month renewal of the contract, effective 07/01/25 through 06/30/27.

* Eff. Date: 05/01/25

MUTUALLY AGREED UPON CHANGES

PROGRAM CHANGE TO MEAL DELIVERY:

The OhioMHAS facility staff will pass out trays in the units to patients at Appalachian Behavioral Healthcare, Northcoast

* Behavioral Healthcare, and Northwest Ohio Behavioral Healthcare.

ATTACHMENT ONE. PART ONE: WORK REQUIREMENTS. SCOPE OF WORK – SECTION R. – FACILITY SPECIFIC

REQUIREMENTS.:

** 6. Summit Behavioral Healthcare (SBH): 1101 Summit Road, Cincinnati, OH 45237 – Summit RPH. The daily patient census averages 290 patients at this facility. The patients are housed in one (1) building connected to five (5) PODS;

each POD containing two (2) patient residential units. There is one (1) additional Community Reintegration unit, for a total of eleven (11) residential patient units. The patient PODS are connected to the main facility building. A kitchen and cafeteria are located within the main facility building on a lower level. All patient units are located on the same (ground) level. Each patient unit has a maximum capacity of 28 patients. A new meal delivery system was purchased in 2020 to accommodate patients receiving their meals in the units.

a. The Contractor will prepare and service meals using a hybrid model that allows for in unit and community dining.

1. Monday through Friday, the Contractor will prepare meals to accommodate patients in a cafeteria style service for lunch and dinner. Meals will be provided via “hot-tray” cafeteria serving line located within the kitchen area. Meals provided in the cafeteria will be provided twice a day at times determined by the facility.

*** Effective 07/01/25, should the Hybrid ratio exceed 40/60, requiring Contractor to deliver greater than 40% of meals to the units, the Contractor will be able to charge $.32 in addition to the meal rate for this facility as a line item on the invoice. The additional $.32, added to the current per meal rate, may only be charged to those meals served to patient units that exceed 40%.

2. Monday through Friday, breakfast will be provided to the patient units for all patients.

3. Saturday and Sunday, meals (breakfast, lunch, and dinner) will be provided to the patient units for all patients.

b. Patients that are unable to or choose not to eat in the cafeteria dining room will eat in their respective units. Meals will be provided to the patient units via an insulated tray system at the assigned meal times. Facility staff will provide the Contractor with the patients that will receive meals in their unit. The Contractor will be responsible for delivery and pick up of trays to units. Facility staff will distribute the trays in the units to the patients.

c. The facility is to provide cooking and serving equipment for routine operation of the kitchen. This includes pots, pans, baking sheets, bowls, cooking ware, serving spoons, trays, tray covers and tray carts. The Contractor will be responsible for any cooking and serving equipment not provided by the facility that is necessary for kitchen operation. The Contractor is to provide flatware, napkins, serving containers, bowls and cups when disposable items need to be used.

All items must be approved by the facility.

d. The Contractor may be required by the facility to provide special “therapeutic” items based on patient nutritional needs.

Examples may include mechanical soft snacks, diabetic snacks, special order beverages, special order food items to accommodate “specialty diets”.

e. The Contractor will be required to provide for a variety of special events, activities, and holidays throughout the year.

Events can either be unit specific or campus wide.

f. Central storage and delivery for all bulk items and supplies is located within the kitchen area. Storage areas include:

1. Freezer(s)

2. Cooler(s)

3. Storeroom/dry storage

g. Office space for the Dietary Operations is located within the kitchen area. Restrooms are provided in the hallway directly across from the kitchen.

* Indicates a name change from Northwest Ohio Psychiatric Hospital to Northwest Ohio Behavioral Healthcare.

** Indicates an update to the food service specifications at Summit Behavioral Healthcare, effective 05/01/25.

*** Indicates an additional per meal rate for meals exceeding the 40/60 ratio, effective 07/01/25.

* 7. Central Ohio Behavioral Healthcare, Columbus Campus, 2200 West Broad Street, Columbus, OH 43223 – Columbus ** RPH. The daily patient census averages 245 patients at this facility. Patients are located in two buildings: the Main

Building with eight (8) living units with a total of 208 beds, and the Timothy B. Moritz Forensic Unit (TBMFU) building with four (4) living units with a total of 52 beds.

a. All food is prepared in a central kitchen in the Main Building. Meals will be provided to the Main Building patients by

Aladdin Temp-Rite system. Meals will be served to the TBMFU living units utilizing the existing Aladdin re-thermalized tray system until the replacement carts are acquired. The carts are to be transported to the living units by a box cargo truck that will be provided by the Contractor. The vehicle(s) will be operated and maintained by the Contractor. Fuel for the vehicles will be the responsibility of the Contractor.

b. Central storage for all bulk deliveries of food and supplies is located in the Main Building kitchen. Key storage areas are:

1. Freezer(s)

2. Cooler(s)

3. Dry Storage

c. Office space is available for food service operations and is located in the Main Building kitchen.

d. The Contractor shall provide an individual tray food system through the delivery of trays to Main and TBMFU. By means of this system, the Contractor will assure facilities are meeting the diet requirements of patients. The Contractor will deliver trays to individual living units in the Main Building and TBMFU via delivery trucks provided by the Contractor. Facility staff will distribute the trays in the units to the patients.

e. The Contractor shall have the ability to provide meals by tray system, unless another system is demonstrated to be more cost effective without loss of quality for TBMFU. The Contractor is to provide flatware, napkins, plates, bowls and cups when disposable items need to be used.

f. The Contractor shall have the capabilities of providing meals and/or ready to cook ingredients for picnics and special events.

g. The Contractor shall also provide for a variety of special events, activities, and programs throughout the year at varying frequencies for patients and other participants as sanctioned by the facility. Such events, activities and programs include but shall not be limited to:

1. Regularly scheduled facility events/activities

2. Other events and activities sanctioned by the facility. The facility reserves the right to add to, or delete from, any of the activities or events referenced herein, and reserves the right to increase or decrease the frequency and participation in such activities and events.

FOOD SERVICE MANAGER/DIRECTOR HACCP CERTIFICATION:

In lieu of the HACCP certification, all Food Service Managers will secure and maintain a Manager Certification in Food Protection issued by the Ohio Department of Health.

ECONOMIC PRICE ADJUSTMENTS:

The section of the RFP is amended as follows:

Price changes to “Food/Paper Costs” will follow annual percentage changes (increases and decreases) in the Consumer Price Index (CPI) – “Food Away from Home”. The calculation to determine the CPI change will be determined by obtaining the average change from April of the previous year to March of the current year.

Price changes to “Labor Costs” will be adjusted annually based on the Economic Price Adjustment section on pages 43-44 of the Request for Proposal. Contractor shall provide evidence of annual labor rate increases.

Adjustment Example – The CPI yearly average from April 2019 to March 2020 increased by 2.62%. Using the offered Per Meal Cost for Appalachian Behavioral Healthcare of $7.68, the following formulas will be used to obtain the adjusted Per Meal Cost:

* Indicates a name change from Twin Valley Behavioral Healthcare to Central Ohio Behavioral Healthcare.

** Indicates an update to the food service specifications at Central Ohio Behavioral Healthcare, effective 05/01/25.

* Eff. Date: 05/01/25

* Page 4

1. Food = $7.68 * Food Cost Allocation

• New Cost of Food = Food + (Food * CPI Change)

2. Labor = $7.68 * Labor Cost Allocation

• New Cost of Labor = Labor + (Labor * Labor Rate Change)

3. Operational Cost = No change

4. Adjusted Per Meal Cost = New Cost of Food + New Cost of Labor + Operational Cost

It is the responsibility of the Contractor to submit the request for the Food/Paper and Labor Cost adjustments after CPI data for March of the current year is available.

Price adjustments can take up to sixty (60) days to process. The effective date of the economic price adjustment will be either July 1st of the current year or up to sixty (60) days after the request has been made by the Contractor, whichever comes later.

ONE TIME DISCOUNT:

Due to the COVID-19 crisis and the agency budget reductions, the Contractor provided a one-time, $100,000 discount for Fiscal Year 2021. The percentage of the discount that will be applied to each location will be determined using pre-COVID-19 census numbers. The discount will be listed as a credit on monthly invoices for each facility and will be spread over multiple invoices during the first quarter of Fiscal Year 2021. Contractor will provide a report at the end of Quarter 1, Fiscal Year 2021 detailing how the discount was applied.

Note: In accordance with Section 1128B(b)(3)(A) of the Social Security Act, the Agencies may have an obligation to report this credit from Contractor as a discount or rebate in accordance with this provision of the Social Security Act depending upon how the Agencies receive payments for items and services furnished to them.

ATTACHMENT THREE: GENERAL TERMS AND CONDITIONS: PROHIBITION OF THE EXPENDITURE OF PUBLIC FUNDS FOR OFFSHORE SERVICES: The Contractor agrees to the following:

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained.

Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

NOTIFICATION OF RECALLED FOOD AND DIETARY SUPPLIES:

The Contractor must notify the Agencies’ Dieticians immediately of recall notices on food and dietary supplies procured by the Contractor for use at a facility. The Agencies will provide the Contractor with email contact information for all Dieticians.

Notifications shall be completed by email to the Dietician(s) at the applicable facility where the recalled food and dietary supplies are located, and the messaging must include the manufacturer, product type, and lot numbers. The Contractor must remove all food and dietary supplies subject to a recall notice from stock throughout each facility, i.e., kitchens, patient units, storage, cottages, etc.

* Indicates repagination, effective 05/01/25.

https://procure.ohio.gov/pdf/EO2022-02D/04-Affirmation%20and%20Disclosure%20Form_3-4-22.pdf

* Eff. Date: 07/01/25

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: CSP900921-1

105138 Morrison Management Specialists, Inc. TERMS: Net 30 Days 400 Northridge Road, Ste. 600 Atlanta, GA 30350

* CONTRACTOR’S CONTACT:

Mary Howard, Regional Vice President Telephone: 216-205-1893 Atlanta Support Services 400 Northridge Rd., Suite 400 Email: maryhoward@iammorrison.com Sandy Springs, GA 30350

REMIT TO:

Morrison Management Specialist P.O. Box 102289 Atlanta, GA 30368-2289

* Indicates an update to the Contract Contact’s information effective 07/01/25.

mailto:maryhoward@iammorrison.com

APPALACHIAN BEHAVIORAL HEALTHCARE – ATHENS CAMPUS

OAKS ID: 38610

DESCRIPTION FIXED COST PER

MEAL

* BREAKFAST $ 9.61

* LUNCH $ 9.61

* DINNER $ 9.61

* SNACK $ .85

DESCRIPTION MARK-UP ON

COST

FLOOR STOCK 5 %

NUTRIENT SUPPLEMENT 5 %

SPECIAL EVENTS 5 %

ADDITIONAL EQUIPMENT MARK-UP MARK-UP ON

EQUIPMENT PERCENTAGE MARK-UP FROM

CONTRACTOR’S COST 0 %

OPTIONAL EQUIPMENT TOTAL COST

FOUR (4) ALADDIN TEMP RITE MD24ELP8B6-45 DIETARY

CARTS FOR A TOTAL OF $19,964. EQUIPMENT

AMORTIZATION PER MONTH

$ 554.56

The cost of equipment will be amortized over a thirty-six (36) months. Any equipment to be purchased, must be scheduled by the beginning of the third (3rd) year of the contract. Costs include equipment, FOB: delivered costs, installation, and set-up and any per annum interest charges.

All costs are in U.S. Dollars.

The State is not responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

* Indicates a change in pricing effective 07/01/25.

CAMBRIDGE DEVELOPMENTAL CENTER

OAKS ID: DESCRIPTION FIXED COST PER

* 38241 BREAKFAST $ 9.67

* 38242 LUNCH $ 9.67

* 38243 DINNER $ 9.67

* 38244 SNACK $ .85

OAKS ID: DESCRIPTION MARK-UP ON

38245 FLOOR STOCK 5 %

38246 NUTRIENT SUPPLEMENT 5 %

38247 SPECIAL EVENTS 5 %

OAKS ID: ADDITIONAL EQUIPMENT MARK-UP MARK-UP ON

EQUIPMENT PERCENTAGE MARK-UP

FROM CONTRACTOR’S COST 0 %

All costs are in U.S. Dollars.

HEARTLAND BEHAVIORAL HEALTHCARE – MASSILLON CAMPUS

OAKS ID: 38611

* BREAKFAST $ 9.11

* LUNCH $ 9.11

* DINNER $ 9.11

FLOOR STOCK 5 %

NORTHCOAST BEHAVIORAL HEALTHCARE – NORTHFIELD CAMPUS

OAKS ID: 38612

* BREAKFAST $ 7.22

* LUNCH $ 7.22

* DINNER $ 7.22

FLOOR STOCK 5 %

NORTHWEST OHIO BEHAVIORAL HEALTHCARE – TOLEDO CAMPUS

OAKS ID: 38613

* BREAKFAST $ 9.37

* LUNCH $ 9.37

* DINNER $ 9.37

FLOOR STOCK 5 %

SUMMIT BEHAVIORAL HEALTHCARE – CINCINNATI CAMPUS

OAKS ID: 38614

* BREAKFAST $ 8.17

* LUNCH $ 8.17

* DINNER $ 8.17

SNACK $ .85

DESCRIPTION ADDITIONAL COST

PER MEAL

ADDITIONAL PER MEAL COST WHEN IN UNIT SERVICE

EXCEEDS 40% OF THE PATIENT MEALS, EFFECTIVE

07/01/25.

$ .32

FLOOR STOCK 5 %

CENTRAL OHIO BEHAVIORAL HEALTHCARE

OAKS ID: 38615

* BREAKFAST $ 8.92

* LUNCH $ 8.92

* DINNER $ 8.92

SNACK $ .85

FLOOR STOCK 5 %

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

8 07/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 07/01/25 through 06/30/27. This amendment is also issued to notify of a change in pricing, effective with all orders issued on or after 07/01/25 and to update the Contract’s Contact information.

7 05/01/25

This amendment is issued to notify of a change in pricing at Summit Behavioral Healthcare and Central Ohio Behavioral Healthcare, effective with all orders issued on or after 05/01/25. This amendment also notifies an additional per meal charge for Summit Behavioral Healthcare where the Hybrid service style exceeds a 40/60 ratio.

This amendment is also issued to change the name of Twin Valley Behavioral Health to Central Ohio Behavioral Healthcare, to update the food service specifications for Summit Behavioral Healthcare and Central Ohio Behavioral Healthcare, to change the name of Northwest Ohio Psychiatric Hospital to Northwest Ohio Behavioral Healthcare, to remove the Optional Equipment table from a pricing page, and to repaginate.

6 07/01/24 This amendment is issued to notify of a change in pricing, effective with all orders issued on or after 07/01/24.

5 07/01/23 This amendment is issued to notify of a change in pricing, effective with all orders issued on or after 07/01/23.

4 07/11/22 This amendment is issued to notify of a Mutually Agreed Upon Change to add the provision titled Notification of Recalled Food and Dietary Supplies to the contract, effective 07/11/22.

3 07/01/22 This amendment is issued to notify of a change in pricing, effective with all orders issued on or after 07/01/22; to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services; and to repaginate.

2 07/01/21 This amendment is issued to notify of a change in pricing, effective with all orders issued on or after 07/01/21.

1 08/31/20 This amendment is issued to repaginate, to assign a single OAKS ID number for the OhioMHAS facilities and to add a Summary of Amendments page to the contract, effective with all orders issued on or after 08/31/20.

CONTRACT FOR: FOOD SERVICE MANAGEMENT AND PATIENT FOOD SERVICE FOR OHIO DEPARTMENT OF MENTAL HEALTH AND ADDICTION SERVICES (OHIOMHAS) HOSPITALS AND OHIO DEPARTMENT OF DEVELOPMENTAL DISABILITIES (DODD) CAMBRIDGE FACILITY