CSP900822_BWC004_Rev.pdf

Index No.: BWC004

Eff. Date: 07/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: PROPERTY MANAGEMENT SERVICES – WILLIAM GREEN BUILDING AND BWC

PARKING GARAGE

CONTRACT NUMBER: CSP900822 EFFECTIVE DATES: 07/01/21 TO 06/30/23

* Renewal through 06/30/27

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

CSP900822 that opened on 01/27/21. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Bureau of Workers’ Compensation (BWC), as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

Embedded Minority Set Aside Component

* Denotes change

Eff. Date: 07/01/21

PRICE SCHEDULE

TITLE: Property Management Services – William Green Building and BWC Parking Garage

CONTRACT NUMBER: CSP900822

UNSPSC CATEGORY CODE: 80161600

CONTRACTOR: Jones Lang Lasalle Americas, Inc.

Performance and Payment Bond

Item ID No.: 39253

ANNUAL COST FOR A $1,000,000.00 Performance Bond: $ 6,000

Eff. Date: 07/01/24

PRICE SCHEDULE (CONTINUED)

DIRECT STAFFING Annual Price

MANAGEMENT AND ADMINISTRATION

Item ID No.: 39254 $ 356,942.45 *

HVAC

Item ID No.: 39255 $ 494,940.23 *

GENERAL BUILDING

Item ID No.: 39256 $ 205,024.76 *

PARKING GARAGE

Item ID No.: 39257 $ 67,594.37 *

SUPPLIES AND CONTRACTOR SERVICES Annual Price

MANAGEMENT AND ADMINISTRATION

Management Fee Item ID No.: 39258

Supplies / Miscellaneous Item ID No.: 39259

$ 152,280.46 *

$ 8,621.73 *

PLUMBING / HVAC / ELECTRIC / LIFE SAFETY

Pluming Materials, Supplies, Repairs Item ID No.: 39260

HVAC Contract Services Item ID No.: 39261

HVAC Materials, Supplies, Repairs Item ID No.: 39262

Electric Materials, Supplies, Repairs Item ID No.: 39263

Access Control/Life Safety Systems Maintenance Item ID No.: 39264

$ 6,897.38 *

$ 58,627.77 *

$ 96,109.31 *

$ 11,932.48 *

$ 156,303.93 *

* To advise of change in Annual Price, as indicated herein, effective 07/01/24.

Eff. Date: 07/01/24

PRICE SCHEDULE (CONTINUED)

SUPPLIES AND CONTRACTOR SERVICES (Continued) Annual Price

CLEANING

Janitorial Contract Services Item ID No.: 39265

Glazing Systems Contract Services Item ID No.: 39266

Supplies Item ID No.: 39267

$ 638,802.43 *

$ 62,324.77 *

$ 82,768.62 *

GENERAL BUILDING

Elevator and Escalator Contract Services Item ID No.: 39268

General Repairs and Maintenance Item ID No.: 39269

Metals Maintenance Item ID No.: 39270

Interior Landscaping Item ID No.: 39271

Grounds/Exterior Landscaping Item ID No.: 39272

Other Item ID No.: 39277

$ 457,264.42 *

$ 55,411.29 *

$ 38,625.35 *

$ 10,001.21 *

$ 12,415.29 *

$ 74,786.04 *

PARKING GARAGE GENERAL ITEMS

Elevator Contract Services Item ID No.: 39273

Grounds Item ID No.: 39274

General Repairs and Maintenance Item ID No.: 39275

Other (JLL Mtg. Fee, Subcontract for Billing and Collecting Fees) Item ID No.: 39276

$ 8,966.60 *

$ 4,598.26 *

$ 13,334.94 *

$ 19,006.89 *

NOTES:

1. All costs are in U.S. Dollars.

2. The State is not responsible for any costs not identified in this Price Schedule form.

3. There will be no additional reimbursement for travel or other related expenses.

* To advise of change in Annual Price, as indicated herein, effective 07/01/24.

Index No. BWC004

Eff Date: 07/01/21

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: CSP900822-1

0000085830 Jones Lang LaSalle Americas, Inc. TERMS: Net 30 Days 200 E. Randolph, Ste. 4300 Chicago, IL 60601 DELIVERY: As Specified

Remit to Address:

30 W. Spring Street Level B2 Columbus, OH 43215

CONTRACTOR’S CONTACT:

Jeff Pitt Telephone: (614) 752-9022 Jones Lang LaSalle Americas, Inc. E-mail address: jeffrey.pitt@am.jll.com William Green Building 30 West Spring St., Level B-2 Columbus, OH 43215

Eff Date: 07/01/23

AMENDMENT 1

MUTUALLY AGREED TO CHANGE

The following amendment item reflects a mutually agreed upon change.

ECONOMIC PRICE ADJUSTMENT. The Contract prices(s) will remain firm throughout the first twelve (12) months duration of the Contract. Thereafter, prior to Contract renewal, the Contractor may submit a request to adjust their price(s) to be effective on the effective date of the Contract’s renewal. No price adjustment will be permitted prior to the effective date; on purchase orders that are already being processed; or on purchase orders that have been filled.

Price increases must be supported by a general price increase in the cost of the materials/services rendered due to documented increases in the cost of related materials/services. Detailed documentation, to include a comparison list of the Contract items and proposed price adjustments must be submitted to support the requested adjustment. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding adjustment, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the adjusted costs in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the Contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the Contract pricing will be returned to the pricing in effect prior to the temporary decrease. Failure to comply with this provision will be considered as a default and will be subject to the Suspension and Termination section contained herein.

AMENDMENT 2

* PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained.

Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

* To advise of inclusion of updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services, as a result of Amendment 2.

Eff Date: 11/22/23

AMENDMENT 4

MUTUALLY AGREED TO CHANGE

The following amendment items reflect mutually agreed upon changes.

c. MECHANICAL, ELECTRICAL, AND GENERAL BUILDING SYSTEMS OPERATION AND MAINTENANCE

* 5) Elevator Maintenance and Repair

a) Contractor must subcontract with a full-service elevator maintenance company to assure all elevators are maintained in working order during normal business hours and meet all state inspection requirements. Contract must include a full-time, on-site technician during normal business hours.

* b) Should there be unexpected Elevator system repairs required for any one (1) or more incidents, the Contractor may request an estimate for the work to be performed by the BWC building management approved subcontractor for Elevator Maintenance. After the Contractor reviews and approves the estimate for the Work to be performed, then only those subcontracted costs may be invoiced (by the Contractor) to the agency at cost plus zero (0%) materials markup percentage.

* 15) Any major repairs identified by the Contractor shall be discussed with BWC prior to any repairs or work being completed. BWC will be responsible for the costs of all major repairs over $10,000.00 and will be handled outside of this Contract * (except for Elevator Maintenance and Repair, as noted above).

* To advise of changes related to elevator maintenance and repair language in the RFP, Attachment One, Part One, I.B.1.c, as a result of Amendment 4.

Eff Date: 07/01/25

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

6 07/01/25 This amendment is issued to renew the subject contract an additional twenty-four (24) months, effective 07/01/25 through 06/30/27, as a result of mutual agreement between the State of Ohio and the Contractor.

5 07/01/24 This amendment is issued to advise of change in Annual Price, effective 07/01/24, as indicated herein. All other prices, terms and conditions remain unchanged.

4 11/22/23 This amendment is issued to advise of changes related to elevator maintenance and repair language in the RFP, Attachment One, Part One, I.B.1.c, and repagination as indicated herein. All other prices, terms and conditions remain unchanged.

3 08/07/23 This amendment is issued to advise of change in Annual Price, effective 07/01/23, as indicated herein. All other prices, terms and conditions remain unchanged.

2 07/01/23

This amendment is issued to renew the subject contract an additional twenty-four (24) months, effective 07/01/23 through 06/30/25, as a result of mutual agreement between the State of Ohio and the Contractor.

Additionally, this amendment is issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services, as indicated herein. All other prices, terms and conditions remain unchanged.

1 08/26/22

This amendment is issued to advise of change in Annual Price, effective for all orders issued on or after 08/26/22, and advise of modification to the Economic Price Adjustment language, as indicated herein. All other prices, terms and conditions remain unchanged.