CSP008401_DRC118_Amendment_a3.pdf

Index No.: DRC118 Contract No.: CSP008401 Eff. Date: 04/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

AMENDMENT FOR CHANGE

AMENDMENT NO. 3

TO: LIMITED DISTRIBUTION - OHIO DEPARTMENT OF REHABILITATION AND CORRECTION

FROM: KATHLEEN C. MADDEN, DIRECTOR, DEPARTMENT OF ADMINISTRATIVE SERVICES

SUBJECT: CONTRACT FOR PROPERTY MANAGEMENT SERVICES FOR OHIO DEPARTMENT OF

REHABILITATION AND CORRECTION DAYTON AREA FACILITY

Attached are pages 1-3 and 5 to this contract. Remove these pages from the existing contract and replace with the attached pages on the effective date.

As a result of mutual agreement between the State of Ohio and the Contractor, this amendment is issued to renew the subject contract an additional twenty-four (24) months, effective 04/01/25 through 03/01/27.

Additionally, this amendment is issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services and to advise of price changes effective for orders placed on or after 04/01/25.

All other prices, terms and conditions remain unchanged.

This Amendment, the Contract and any additional Amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

Affected Contractor(s):

0000221510 Robert Louis Group, LLC 2245 Gilbert Ave., Suite 300 Cincinnati, OH 45206 jr.foster@robertlouisgroup.com

Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: PROPERTY MANAGEMENT SERVICES FOR OHIO DEPARTMENT OF

REHABILITATION AND CORRECTION DAYTON AREA FACILITY

CONTRACT NUMBER: CSP008401 EFFECTIVE DATES: 04/05/22 TO 03/31/24

* Renewal through 03/31/27

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000002302 that opened on 02/23/22. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed. The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Rehabilitation and Correction as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

*Denotes contract renewal for an additional 24 months with amendment 3.

MUTUALLY AGREED UPON PROPOSAL AND RFP REVISIONS

The following change to the Proposal was agreed upon through negotiation:

• The Annual Management Fee may be divided into twelve equal “per month” amounts, and the using agency may be invoiced monthly.

The following change to the Contract was mutually agreed to:

• The current facilities to be managed consist of a 2-floor administrative office building, a small residential building, and four residence buildings identified as Bravo, Charlie, Delta and Echo.

The following change to the Contract was mutually agreed to:

*PROHIBITION OF THE EXPENDITURE OF PUBLIC FUND FOR OFFSHORE SERVICES

No State Cabinet Agency, Board or Commission will enter into any contract to purchase services provided outside of the United States or that allows State data to be sent, taken, accessed, tested, maintained, backed-up, stored, or made available remotely outside (located) of the United States, unless a duly signed waiver from the State has been attained.

Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid for services the Contractor performs outside of the United States for which it did not receive a waiver. The State does not waive any other rights and remedies provided to the State in the Contract.

Further, no State agency, board, commission, State educational institution, or pension fund will make any purchase from or investment in any Russian institution or company. Notwithstanding any other terms of this Contract, the State reserves the right to recover any funds paid to Contractor for purchases or investments in a Russian institution or company in violation of this paragraph. The provisions of this paragraph will expire when the applicable Executive Order is no longer effective.

The Contractor must complete the Contractor/Subcontractor Affirmation and Disclosure Form affirming the Contractor understands and will meet the requirements of the above prohibition. During the performance of this Contract, if the Contractor changes the location(s) disclosed on the Affirmation and Disclosure Form, Contractor must complete and submit a revised Affirmation and Disclosure Form reflecting such changes.

*Denotes addition of term with amendment 3.

COST SUMMARY

PROPERTY MANAGEMENT SERVICES FOR OHIO DEPARTMENT OF REHABILITATION AND CORRECTION DAYTON

AREA FACILITY

Contract No. CSP008401

UNSPSC CATEGORY CODES: 80161601

Description

Contractor Hourly Rate Per Worker on the Job

Per Hour Snow and Ice Removal Services $ 162.00 HVAC Operation and Maintenance Services $ 138.00* Plumbing Operation and Maintenance Services $ 132.00* Lighting and Electrical Operations and Maintenance Services $ 124.50* Door and Lock Maintenance Services $ 83.75* General Maintenance Services (minor repairs, carpentry, plastering and drywall, painting) $ 88.25* Lawn care and Landscaping Services $ 92.50* Professional Tree Services $ 100.00*

MISC COST

Markup % of actual Contractor’s cost for Materials and Equipment 15 % Stripping and Waxing of Floors (Per Occurrence) $ 0.65* Per sq. ft.

Mulch Cost $ 5.55 Per cubic ft.

Annual Management Fee ($32,160 Per year) * $ 2,680.00 * Per month

NOTES:

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

“Firm Fixed” Unit Price

*Denotes price changes effective for orders placed on or after 04/01/25.

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

3 04/01/25

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 04/01/25 through 03/31/27.

Additionally, this amendment is issued to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services and to advise of price changes effective for orders placed on or after 04/01/25.

All other prices, terms and conditions remain unchanged.

2 04/01/24 As a result of mutual agreement between the State of Ohio and the Contractor, this amendment is issued to renew the subject contract and additional twelve (12) months, effective 04/01/24 through 03/31/25.

1 05/08/23 This amendment is issued to add the Echo building to the contract facilities to be managed by the Contractor.