CSP007990_Revised_Contract.pdf

Index No.: DYS016 Eff. Date: 02/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: DYS COMMISSARY PRIDE SERVICES

CONTRACT NUMBER: CSP007990 EFFECTIVE DATES: 08/26/22 TO 01/31/25

* Renewal through 01/31/27

The Department of Administrative Services has accepted Proposals submitted in response to Request for Proposal (RFP) No.

SRC0000001937 that opened on 04/08/22. The evaluation of the Proposal responses has been completed. The Offeror listed herein has been determined to be the highest ranking Offeror and has been awarded a Contract for the services listed.

The respective Proposal response including, Contract Terms & Conditions, any Proposal amendment, special Contract Terms & Conditions, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Services Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated, or cancelled in accordance with the Contract Terms and Conditions.

This Requirements Contract is available to the Ohio Department of Youth Services as applicable.

The agency is eligible to make purchases of the contracted services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that department will purchase the volume of services as advertised in the Request for Proposal.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

www.ohio.gov/procure

* Indicates a 24 month renewal of the contract, effective 02/01/25 through 01/31/27.

Eff. Date: 08/26/22

MUTUALLY AGREED UPON CHANGES

ATTACHMENT ONE, PART ONE: WORK REQUIREMENTS:

Section A, 9 and 10 – Market Basket and Catalog Requirements:

For out of stock and backordered items:

1. The Contractor will provide out of stock notifications to Agency daily that includes the item or bulk item number(s), expected date the item(s) will be in stock, and the item(s) status, i.e., out of stock, low stock, incoming, new or replacement item.

a. Out of stock notifications for commissary items will be sent to the Agency daily, Monday through Friday, between

2 p.m. and 4 p.m.

b. Out of stock or discontinued notifications for PRIDE bulk items will be sent to the Agency by email. The

Contractor will offer alternative items, if available, in the email. Upon a submitted order, Keefe will let the ordering facility know via email what is out of stock and also if it is available from another warehouse. Upon receiving Keefe’s email, the facility will have the option to remove the items from the order or allow the item(s) to be shipped from alternate warehouse.

c. The Agency will remove all out of stock or discontinued items prior to submitting orders to the Contractor. For items identified to be out of stock after order submission, Keefe will fulfill the order(s) with available items, but will not invoice for any out of stock item. Out of stock items will not show on the final invoice to agency.

2. The Agency will request substitutions or alternative products for commissary and bulk PRIDE items that are damaged or missing by email or the telephone. Any damaged items or substitutions can be communicated via email or phone to Keefe Sales Admin Staff or Keefe Account Manager.

3. PRIDE bulk orders cannot be back ordered.

Section D, 4 – Delivery and Packaging Requirements:

A bi-fold detailed sales receipt is to be printed by the Contractor. For all site orders, the Contractor will provide a master receipt/packing list that shows all orders and the total dollar amount. If the order requires multiple bags, each bag must have a separate bi-fold receipt listing only the contents of the specific bag. All related order receipts must be marked with a total number of bags and the specific bag number is to be listed on each receipt. The package list must indicate items listed in each bag. The receipt and invoice are to be placed in the package, facing out for verification prior to the package being opened.

Section D, 14 – Delivery and Packaging Requirements:

Offeror must submit a return policy that is clearly stated in hard copies and electronic catalogs. Refunds are to be promptly processed.

The Contractor agrees to issue credits within fourteen (14) business days. Credit memos are to include or be accompanied with documentation that identifies youth account information such as name, item description, item number, and dollar amount of the credit.

ATTACHMENT THREE, PART TWO: WORK & CONTRACT ADMINISTRATION:

Insurance. The State agrees to changes to the following sections:

Commercial General Liability:

Commercial General Liability (CGL): written on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Deductibles and Self-Insured Retentions:

Deductibles and self-insured retentions must be declared to and approved by the State. The State may require the Contractor to provide proof of ability to pay losses and related investigations, claims administration and defense expenses within the retention.

MUTUALLY AGREED UPON CHANGES (CONT’D)

Claims Made Policies, Item 3:

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting'' coverage for a minimum of three (3) years after completion of contract work. The Discovery Period must be active during the Extended Reporting Period.

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO.: CSP007990

0000194157 Keefe Commissary Network, LLC TERMS: Net 30 Days 10880 Linpage Place St. Louis, MO 63132

CONTRACTOR’S CONTACT: Ryan Legg, Account Manager Telephone: 800-541-1700 Fax: 440-572-5383 Email: rlegg@keefegroup.com

CONTRACTOR’S CONTACT: Scott Conrath, Regional Manager Telephone: 800-541-1700 Fax: 440-572-5383 Email: sconrath@keefegroup.com

REMIT TO:

Keefe Commissary Network P.O. Box 840100 Kansas City, MO 64184-0100

* Eff. Date: 09/13/24

COST SUMMARY – MARKET BASKET

DYS COMMISSARY PRIDE SERVICES

UNSPSC CATEGORY CODE: 50000000

Prices for the Market Basket Cost Summary forms are firm fixed for the first twelve (12) months of the Contract.

Category Description - Commissary Brand Name Unit of Measure Cost

* Beverages Pepsi, 20 oz., Clear Plastic Bottle Pepsi or Equal EA $ 2.01

** Beverages Crush Orange Soda, 20 oz., Clear Plastic Bottle. Crush or Equal EA DISCONTINUED

* Beverages Root Beer, 20 oz., Clear Plastic Bottle EA $ 2.01

** Beverages Faygo Grape Soda, 20 oz., Clear Plastic Bottle Faygo or Equal EA DISCONTINUED

** Beverages Wyler’s, Drink Mix, Sugar Free, Strawberry Lemonade, .80 oz. Packet Wyler’s or Equal EA DISCONTINUED

** Food Snickers, Chocolate Peanut Candy Bar, 1.86 oz. Snickers EA DISCONTINUED

* Food Skittles, Original, 2.17 oz. Skittles EA $ 1.97

* Food Hershey Reeses Peanut Butter Cups, 1.5 oz Reeses EA $ 1.97

** Food Gummi Candy, Sour, Watermelon, 3 oz. Sour Patch or Equal EA DISCONTINUED

* Food Lemonheads, 4 oz. Lemonheads EA $ 1.56

* Food Andy Capps Hot Fries, Original, .85 oz. bag Andy Capp’s EA $ .78

* Food Tortilla Chips, Kosher, Nacho Cheese, 1.5 oz bag EA $ .88

* Food Cheetos, Crunchy, Flaming Hot, 1.75 oz. bag Cheetos EA $ .76

* Food Fritos Corn Chips, Chili Cheese, 2 oz. bag Fritos EA $ .95

* Food Potato Chips, Extreme Ripple, 1.5 oz, foil bag EA $ .79

* Food Potato Chips, Original, 1.5 oz. bag EA $ .79

* Food Potato Chips, Buffalo Wing Blue Cheese, 1.5 oz.

bag EA $ .79

* Food Snack Mix, 6 oz. EA $ 2.13

* Food Peanuts, Roasted and Salted, 1.75 oz. EA $ .91

* Food Oreo Cookies, 2.4 oz. package Oreo EA $ 1.08

* Food Peanut Butter Cream Cookies, 6 oz package EA $ 1.25

* Food Iced Oatmeal Cookies, 6 oz. package EA $ 1.25

* Food Duplex Cremes Cookies, 6 oz package EA $ 1.25

* Food Chocolate Chip Cookies, 6 oz. package EA $ 1.50

* Indicates an update to pricing, effective with all orders issued on or after 09/13/24.

** Indicates discontinued items.

COST SUMMARY – MARKET BASKET (CONT’D)

Category Description - Commissary Brand Name Unit of Measure Cost

* Food Cheez-It Crackers, 1.5 oz. package Cheez-It EA $ .82

* Food Beef Stick, Hickory Smoked, 1 oz. EA $ 1.14

* Food Beef Sticks, Twin Pack, 1 oz. EA $ 1.14

* Food Macaroni & Cheese, Original, 3 oz. pouch Velveeta or Equal EA $ 1.61

* Food Ramen, Cajun Chicken, 3 oz. package EA $ 1.05

* Food Ramen, TX Beef, 3 oz. package EA $ 1.05

* Food Rice, Instant White, 8 oz. pouch EA $ 1.82

* Food Donuts, Glazed, 3.7 oz package Dolly Madison or Equal EA $ 2.17

* Food Monster Honey Bun, Iced, 4.75 oz package EA $ 1.20

* Food Cinnamon Roll, 4 oz. package EA $ 1.40

* Food Peanut Butter, Squeeze, 2 oz Pouch EA $ .48

* Food Chunklight Tuna in Water, 4.23 oz. pouch EA $ 2.87

*** Food Hot Pickle, 9.6 oz, clear pouch Van Holten or Equal EA $ 1.20

* Food Instant Oatmeal, Apple Cinnamon, 1.23 oz. packet EA $ .50

* Food Microwave popcorn, Extra Butter, 2.8 oz, Clear Plastic Overwrap EA $ 1.08

* Books and Stationery Sketch Pad, 8.5 x 11.5 sheet, 50/pad, white Topps or Equal EA $ 1.92

* Books and Stationery Paper, White, Ruled, 50/pad, 8.5 x 11 EA $ 1.93

***Indicates an update to pricing and the ounce size, which is changed from 7 oz to 9.6 oz.

COST SUMMARY – MARKET BASKET (CONT’D)

Category Description – PRIDE ITEMS Brand Name Count Per Case

Unit of Measure Cost per Case

* Food Andy Capps Hot Fries, Original, .85 oz. bag Andy Capp’s 72 CS $ 20.12

* Food Tortilla Chips, Kosher, Nacho Cheese, 1.5 oz bag 60 CS $ 15.31

* Food Cheetos, Crunchy, Flaming Hot, 1.75 oz.

bag Cheetos 64 CS $ 26.49

* Food Potato Chips, Original, 1.5 oz. bag 72 CS $ 20.57

* Food Wafer, Sugar Free Strawberry Crème, 2.75 oz., clear plastic overwrap 48 CS $ 44.03

** Food Orange Pineapple Crème Cookie, 6 oz.

package 24 CS DISCONTINUED

* Food Ramen Noodles, Chicken, 3 oz., clear package window 24 CS $ 10.89

* Food Ramen Noodles, Beef, 3 oz., clear package window 24 CS $ 10.89

* Food Ramen, Instant Lunch, Chicken, 2.25 oz., cup 12 CS $ 9.07

* Food Monster Honey Bun, Iced, 4.75 oz, clear plastic wrap 36 CS $ 27.04

* Hygiene Soap, 3.5 oz Zest or Equal 72 CS $ 60.98

* Hygiene Soap Dish, 2 piece 12 CS $ 5.93

* Hygiene Toothpaste, Advanced Whitening, 6 oz 24 CS $ 31.99

* Hygiene Toothpaste, Red Gel, 4 oz 24 CS $ 32.09

* Hygiene Toothbrush Holder, 2 piece 12 CS $ 3.84

* Hygiene Medicated Hair and Scalp Conditioner, 2 oz 12 CS $ 34.50

* Hygiene Antiperspirant Deodorant, Original, 1.7 oz Sure or Equal 12 CS $ 21.57

* Hygiene 6 x 4.5 in Acrylic Mirror 36 CS $ 65.81

* Hygiene Comb, 5 in, Blister Card, Black 12 CS $ 3.68

* Books and Stationery

Mead Ruled, Wireless Notebook, 80 ct,8 x

10.5 Notebook Mead 24 CS $ 34.02

^ Market Basket pride items will be ordered in cases.

** Indicates discontinued items.

CATALOG DISCOUNT

Description Catalog Discount

Catalog Discount for Items NOT listed in Market Basket. The Catalog Discount is firm fixed for the life of the contract. 10%

All implementation, start-up, administrative, organization, staffing, and other costs must be included in the price for the products offered in the Market Basket and catalog. The Contractor will provide DYS with their full catalog.

All costs must be in U.S. Dollars.

The State will not be responsible for any costs not identified.

There will be no additional reimbursement for travel or other related expenses.

Eff. Date: 02/01/25

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

3 02/01/25 This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 02/01/25 through 01/31/27.

2 09/13/24 This amendment is issued to notify of an update to pricing, effective with all orders issued on or after 09/13/24.

1 10/13/23 This amendment is issued to notify of an update to pricing, effective with all orders issued on or after 10/13/23. This amendment is also issued to update product sizes on two items and to add a Summary of Amendments page to the contract.

CONTRACT FOR: DYS COMMISSARY PRIDE SERVICES