Crenshaw Co DHR Lawn Service Specifications FY2027 (No WR).docx
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- Attached to
- Crenshaw Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000036972
- Issued by
- Alabama
About this file
This is a lawn service specifications document for Crenshaw County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027, covering the period October 1, 2026 through September 30, 2027. The county is requesting quotes for lawn maintenance services to be performed on a weekday (Monday-Friday) or weekend basis at the Crenshaw County DHR office located at 25 Hospital Drive, Luverne, Alabama 36049. The scope of work includes grass cutting services limited to a maximum of 20 cuts per fiscal year, with 15 cuts anticipated during the growing season (spring and summer), potentially requiring 2-3 cuts monthly during peak seasons. Additional services include weed eating in shrub bed areas, trimming and spraying around fences, porches, and buildings, edging grass lines along sidewalks and parking lots, removing grass and weeds from pavement, mulching leaves on the lawn, and removing trash and debris from the property. Shrub and hedge trimming services are also required, limited to two times per year (spring and fall), with removal of all cuttings from the property. A mandatory site visit is scheduled for Friday, October 9, 2026, from 8:00 a.m. to 4:00 p.m., and vendors who do not attend and sign the attendance sheet will not have their quotes accepted. Quote responses must remain valid through October 31, 2026, with the contract period running from October 1, 2026 through September 30, 2027.
Pricing for this contract shall be quoted on a per-cut unit price basis for grass cutting services and a per-trim-job unit price for shrub trimming services, with all prices firm and fixed from the date of the valid quote through the entire September 2027 contract period. Payment terms are net 30 days, paid in arrears following completion of services, with no invoices to be submitted or dated prior to service completion. The specifications note that this contract does not include pine straw replacement or bed spraying. Primary points of contact for the procurement are Lee Sexton at (334) 335-7010 and Rebecca Mauldin at (334) 335-7017, with the county's main line at (334) 335-7000. The current supplier is eligible to bid and must also attend the mandatory site visit.
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Crenshaw Co DHR Lawn Service Specifications FY2026 – (Oct. 1, 2026 – September 30, 2027) (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Site Visit scheduled for Friday, 10/09/2026 8:00 am – 4: pm
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2026. Prices are firm and fix from date of valid quote through Sept 2026 PO period (October 01, 2026 – September 30, 2027 Address:
Crenshaw Co DHR 25 Hospital Drive Luverne, Alabama 360490347 POC: Lee Sexton (334) 335-7010 Primary Rebecca Mauldin (334) 335-7017 Main line (334) 335-7000 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2025 – September 2026. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 2026 – September 30, 2027).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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