Crack Seal Services General Notes and Technical Specs 2026 (1).pdf

General Notes and Technical Specifications

General Information

Williamson County is seeking qualified companies to provide experienced crack seal crews and equipment to clean and seal joints and cracks in asphalt pavement.

As set out in this IFB, all Bids received will be evaluated on the best value for the County.

Best value will be determined by considering the following:

• Price

• Bidder’s experience and reputation

• Quality of the Bidder’s goods and/or services

• Bidder’s safety record

• Bidder’s proposed personnel

• Bidder’s financial capabilities

• Any other relevant factors specifically listed in the IFB

Definition of Terms

County: Williamson County acting through the Williamson County Road and Bridge Division.

Contractor: Successful Bidder of the IFB.

Crack Seal: Cleaning and sealing joints and cracks (asphalt concrete) [Item 712 of the Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges 2024].

Inspector and/or Engineer: Employee of Williamson County supplied full time to the Contractor's crew for the oversight of the work. Should the work, as well as the geographical location, allow, the County may supply one Inspector for multiple crews.

Crack Seal Crew: Seven (7) working persons minimum and all equipment necessary to perform and complete the work.

Specifications: These Bid Specifications and the Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges 2024.

TxDOT: Texas Department of Transportation

Working Day: Monday through Friday (excluding County approved holidays), if weather permits the performance of the Contract (as determined by the Inspector) for a continuous period of at least 8 hrs. (excluding lunch) between 7:00 A.M. and 6:00 P.M. Time charges begin with crack seal crew on site with material at the correct temperature and ready for application.

Scope of Work

Vendor shall furnish crack seal services, including but not limited to crews and equipment to clean and seal joints and cracks in asphalt pavement in accordance with TxDOT specification 712 as well as additional technical specifications found herein. The work will occur in all areas of Williamson County, including both neighborhood streets and rural county roads.

The County will supply the Contractor with hot-applied crack sealant.

The County will also supply fine aggregate for blotting, as needed.

All work shall be performed in accordance with the Specifications.

Performance and Progress

The County’s Inspector and the Contractor's Designated Representative must, 24 hrs in advance, coordinate the work location(s) and the quantity and exchange of materials for the next day’s work. A minimum of 24 hours notice shall be given to the Contractor prior to commencing any work at a new location. All work designated for a specific Working Day by County must be fully and finally completed by Contractor by no later than 6:00 P.M. on such Working Day. Contractor agrees that five-hundred and No/100

Dollars ($500.00) per working day shall be retained by Williamson County from any amounts due Contractor for every day that Contractor does not complete the work.

Measurement and Payment

This work will be measured and paid for by the hour of each individual crack seal crew.

All other items necessary for the proper performance of the work shall be included in the unit pricing. The Contractor will only be paid for the hours that all members of the crack seal crew are working and all equipment is functioning satisfactorily, as determined by the Inspector. The Inspector and the Contractor’s Designated Representative will document and sign off on total number of hours worked on each Working Day.

Should the contractor not receive notice from the County’s inspector prior to 4 am, and the contractor mobilizes its crew to the work site but is unable to work due to inclement weather, contractor will be allowed to bill one (1) hour of work per crew.

In the event that County supplied material is found to be unaccounted for, cost of material will be withheld from contractor’s invoiced work.

County shall not be required to pay for any work that is not performed in accordance with the Specifications.

The contractor shall self-perform at least 25% of the contract bid items.

A payment bond will be required if subcontractors are used.

General Notes

If during the contract period, contractor opts to store equipment on Williamson County’s property (Central Maintenance Facility), this will happen at the contractor’s risk.

Williamson County will not be liable for any damages to or loss of contractor’s property.

All construction equipment involved in roadway work shall be equipped, as approved by the Inspector, with a permanently mounted 360 degree revolving or strobe warning light with amber lens. This light shall have a minimum lens height of 5 inches and a diameter of 5 inches.

This light shall have a mounting height of not less than 6 feet above the roadway surface and shall be visible from all sides. This equipment shall also have attached at each side of the rear end of the vehicle an approved orange warning flag mounted not less than 6 feet above the roadway surface.

Care shall be exercised to prevent damage to all areas of the right of way. The Contractor shall, at its expense, restore any area disturbed as a result of his operations to a condition as good as, or better than, that present prior to this contract.

The Contractor must ensure that the Contractor’s Designated Representative and crew leader of each crew is fluent in English.

Contractor will, at all times, be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with any services to be provided hereunder. The safety program shall comply with all applicable requirements of the current federal Occupational Safety and Health Act and all other applicable federal, state and local laws and regulations.

BARRICADES, SIGNS, AND TRAFFIC HANDLING

This item shall conform to TxDOT Specification Item 502, Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges 2024. This item will not be paid directly, but shall be included in the crack seal crew bid item.

Contractor shall provide all traffic control measures to prosecute the work.

The Traffic Control Plan (TCP) for this project shall be detailed on TxDOT standard plan sheets BC(1) thru BC(12)-21, as provided for in Part VI of the Texas Manual on Uniform Traffic Control Devices. A minimum of two (2) flaggers, two (2) signs CW20- 5AL1, CW20-5R or CW20-5L, and 28 inch cones will be required at each location in which crack sealing is in progress.

The Contractor will be required to maintain a minimum of one through lane in each direction during daylight hours, on all roadways, except with the written approval by the Inspector. Two Lane roadways shall use single lane traffic control, which will require the use of flagmen. This shall not be paid for directly, but shall be considered subsidiary to Item 712 and shall be included in the crack seal bid.

Contractor must have a flagger stationed far enough back from the crack seal operation such that vehicles are not driving on crack seal that adheres to vehicles tires.

Flaggers must comply with all requirements outlined in TxDot Specification Item 502.2B.

Access to all side streets and driveways shall be maintained at all times at the sole expense of the Contractor.

The Contractor's Designated Representative shall be a competent person who will be responsible and available on the project site or in the immediate area to ensure compliance with the TCP.

CLEANING AND SEALING JOINTS AND CRACKS

This item shall conform to TxDot Specification Item 712, Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges 2024.

This item will not be paid directly, but shall be included in the crack seal crew bid item.

Crews must be equipped with the appropriate melter/applicator for use with hot-applied crack sealant.

All cracks will be blown free of all debris using an air compressor (before sealant is applied) to a depth at least twice the crack width. A hot air lance must be used to remove moisture from the cracks.

Squeegee work shall be required as directed by the County’s Inspector.

The finished bead of sealing compound shall be no more than 1/8" thick, and kept as narrow as possible, but not to exceed 3” in width.

The Contractor shall use a crew(s) experienced in the application of crack sealers and flagging operations.

The Contractor shall have stand-by equipment ready and available within 24 hours to resume work should equipment malfunction.