CPSS PPC II Final RFP Cover Letter.pdf

NASA FORM 1858 10/23 (2.4) Previous versions are obsolete.

National Aeronautics and Space Administration George C. Marshall Space Flight Center Marshall Space Flight Center, AL 35812

June 12, 2025

TO: All Potential Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80MSFC25R0011, Consolidated

Program Support Services (CPSS) Program Planning & Control (PP&C) II

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Marshall Space Flight Center’s (MSFC) CPSS PP&C II solicitation.

The principal purpose of this requirement is to provide personnel to support NASA’s current and future programs and projects to include PP&C Integration, Program Analysis, Earned Value Management, Cost Estimating, Cost Analysis, Scheduling, Scheduling Analysis, Resource Data Storage and Retrieval Analysis Center (REDSTAR), Risk Integration, Quantitative Risk Assessment, and Programmatic Subject Matter Expert support.

NASA will conduct this acquisition as a small business set-aside competition. The North American Industry Classification System (NAICS) code for this acquisition is 541715 and the small business size standard is 1,300.

This competitive acquisition will result in an indefinite delivery indefinite quantity contract with the ability to issue cost-plus-fixed fee task orders and a firm-fixed-price phase-in requirement.

The contract will have a 2-year base period and three 1-year option periods.

The anticipated contract award date is March 2026, with a June 1, 2026, contract effective date.

The contract will be performed onsite at NASA Ames Research Center, Armstrong Flight Research Center, Glenn Research Center, Goddard Space Flight Center, NASA Headquarters, Johnson Space Center, Kennedy Space Center, Langley Research Center, MSFC, and Stennis Space Center.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A Phase-in period will be conducted. The 90-day Phase-in period is a separate CLIN and will overlap the incumbent contract.

2. The Government will make available existing Installation-Accountable Government

Property for onsite contract performance.

3. NASA has determined this acquisition may give rise to a potential organizational conflict of interest (OCI). An OCI Plan is required for this acquisition. See instructions/ provision(s) in section L related to OCI plans and NASA clause 1852.237-72, Access to Sensitive Information.

4. Please note a Top Secret facilities clearance is required for this acquisition in accordance with the DD Form 254, Contract Security Classification Specification. A Top Secret facility security clearance is required at the time proposals are due because requirements necessitate elevated security clearance to review work currently in progress. For proposals submitted as Joint Ventures, either the joint venture itself or the individual partner(s) to the joint venture that will perform the necessary security work have a facility clearance.

5. NASA MSFC appreciates the comments received in response to the release of the Draft

RFP. These comments resulted in improvements to the quality and content of the overall RFP. Offerors should review the RFP in its entirety, as its content has changed from the DRFP version. DRFP Questions & Responses document attached identifies some areas where changes or clarifications have been made from the DRFP to this final RFP that may not have been addressed in the DRFP questions and responses. This list is not intended to cover all changes nor describe all RFP requirements. Offerors should carefully review the RFP in its entirety.

6. Be advised, in accordance with provision Volume III – Past Performance Volume Instructions, offerors need to encourage their references to submit their Past Performance Questionnaires directly to the Contracting Officer prior to proposal due date.

7. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

Offerors are encouraged to refer to Federal Acquisition Regulation provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

Offeror’s Cost Volume proposal shall include completed Cost Volume exhibits in Microsoft Office Excel format with working cell formulas.

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate- Listing.pdf

This RFP does not commit NASA MSFC to pay any proposal preparation costs, nor does it obligate NASA MSFC to procure or contract for these services. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later than July 28, 2025, 2:00 p.m., Central Time. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to Charlene Booth, Contracting Officer, at charlene.c.booth@nasa.gov on or before June 23, 2025. Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Charlene C. Booth Contracting Officer

(PS60 Rev. 2024-09-18)

Attachment A-25

74 Attachment J-16, Factor III Past Performance Volume Instructions, Item (b), page J-16-16

Section L, Factor III Past Performance Volume Instructions, Item (b) states the following:

1. “Past performance references should be limited to no more than five including those of any proposed subcontractors. At least two past performance references should be for the offeror.

With respect to subcontractors, the offeror should give priority to major subcontractors (whereby the subcontractor provides 15% or more of the anticipated FY2026 Work Year Equivalents).”

We humbly request that the Government remove the “workshare allocation of 15% and past performance priority given to major subcontractors” for the following reasons:

• The Offeror is ultimately responsible for building a team that will drive the success of this PP&C contract; notably, a team that possesses “as a whole” the requisite past performance, experience and capabilities associated with this PP&C contract. Dictating the 15% workshare to major subcontractors hinders the Offerors’ ability/flexibility to make workshare commitments to its subcontractor teaming partners that will yield the greatest benefit to the Government.

•Having to allocate large (15%) workshares to multiple firms in order to simply present a team’s most relevant past performance will unduly constrain teaming capabilities and ultimately limit opportunities for teaming with other small businesses capable of filling unique, relevant technical niches important to PP&C success.

•Lastly, it is difficult, if not impossible, to make guaranteed workshare commitments on IDIQ

The 15% threshold for major subcontractors delineated in Section L provision Factor III - Past Performance Volume Instructions, paragraph (b) is lowered to 10%. The revised threshold is considered adequate to ensure that subcontractors for which past performance referenced contracts or subcontracts have been submitted have sufficient anticipated workshare to have some positive impact on the successful performance of the contract, considering both relevancy and performance history, thereby reinforcing the overall quality and reliability of the proposed team. This requirement does not prevent offerors from structuring their teams strategically but seeks to ensure that subcontractors with important team assignments demonstrate prior relevant experience with positive performance history. Additionally, Section M provision Factor III – Past Performance Volume Evaluation, paragraph (b) indicates that NASA reserves the right to evaluate past performance referenced contracts for subcontractors other than major subcontractors that have the potential to impact performance of the proposed contract.

Please note that the prior solicitation utilized a three-year recency window (as desired by NFS 1815.304-70(d)(2)(i)); therefore, a six-month performance history was considered adequate for that period. Given the expanded five-year recency window utilized to enhance competition, a one-year performance history

(PS60 Rev. 2024-09-18)

Attachment A-26 contracts where support service requirements are not known with certainty until individual task orders are issued.

Please note: As required by the solicitation, the Offeror will still need to provide sufficient rationale for selecting its subcontractor teammates as well as provide adequate justification for allocating proposed workshares to each of them. Priority can then be given to subcontractors who best demonstrate that the Offeror’s team has appropriate breadth and depth of past performance across all PWS areas relevant to their individual work area allocations.

2. “Performance of referenced contracts shall be limited to that which occurred within five years of the due date for receipt of proposals. Additionally, each referenced contract shall have a minimum of one-year of performance within the five-year period.”

The 2019 PP&C solicitation required a minimum of 6 months of performance from the date of proposal submission – a duration of performance typical in Government solicitations and sufficient time for customers to provide an assessment of contractor performance. The minimum one-year of contract performance is not only inconsistent with the previous RFP, but also serves to limit competition among otherwise qualified small businesses. We respectfully request that the Government revert to this prior requirement and modify the 2025 PP&C solicitation to require a minimum of 6 months of performance prior to the date of proposal submittal, consistent with the 2019 PP&C solicitation.

requirement is considered appropriate to provide the insight necessary to adequately assess contractor performance within this expanded timeline.