CPSS PPC II RFP Amendment 80MSFC25R00110001.pdf

Attachment A-1

ATTACHMENT A – RESPONSES TO INDUSTRY RFP QUESTIONS

Index Solicitation Reference/Question Answer 1 The section states, "The Contractor shall perform the work under this contract at

Ames Research Center (ARC), Armstrong Flight Research Center (AFRC), Glenn Research Center (GRC), Johnson Space Center (JSC), Kennedy Space Center (KSC), Marshall Space Flight Center (MSFC), Stennis Space Center (SSC); Langley Research Center (LaRC) (SME only), NASA Headquarters (HQ) (SME only) and Goddard Space Flight Center (GSFC) (SME only), and at such other locations as may be approved in writing by the Contracting Officer."

Please confirm that all pricing data should reflect on-site performance at the locations indicated in the referenced clause.

Confirmed. Pricing data should reflect onsite performance.

2 The section states, in part, "(e) An initial ACA is required for each of the following relevant NASA contracts: ... JSC: Vehicle Sustaining Engineering Contract, Russian Language & Logistics Services, Extravehicular Activity Space Operations Contract, Cargo Mission Contract 4, Commercial Resupply Services 2, Consolidated Operations, Management, Engineering, & Test, Human Spaceflight Technical Integration Contract..."

There is a Consolidated Operations, Management, Engineering, & Test contract identified in a list of NASA/JSC contracts. Please confirm that the referenced contract requiring an initial ACA is the NASA/KSC COMET contract.

No, the Consolidated Operations, Management, Engineering & Test contract listed in MSFC 52.209-91 is the COMET contract at JSC.

3 The section states, "Task order progress reports shall be submitted in accordance with NFS 1852.216-80, Task Ordering Procedure and Attachment J- 15, Contract Administration System." Neither of the references cited in PWS

3.1.3 describe task order progress reports. Please confirm that submission of DRD 1871MA-004, Progress Reports, satisfies the requirement in PWS 3.1.3.

Confirmed. DRD 1871MA-004, Progress Reports, satisfies the requirement in PWS Section 3.1.3, and shall be submitted within iSite.

Attachment A-2

4 The section states, "The Contractor shall: 3.2.8.1 Prepare, implement, and maintain an On-Site Safety, Health, and Environmental Plan in accordance with DRD 1871SA-001, On-Site Safety, Health, and Environment (SHE) Plan" The PWS paragraph requires a single On-Site Safety, Health, and Environment (SHE) Plan with compliance to MSFC SHE Core Program Requirements (CPR). Please confirm that this single SHE Plan complying with MSFC SHE CPR is sufficient for performance at all NASA Centers supported on this contract.

Confirmed. The single SHE Plan included in Attachment J-2, DRD 1871SA-001 is sufficient for performance at all Centers supported on

CPSS PP&C II.

5 The section states, "The Contractor shall prepare and submit the On-Site Mishap Reporting and Safety Statistics Report in accordance with DRD 1871SA-002, On-Site Mishap Reporting and Safety Statistics Reports." DRD 1871SA-002 referenced in PWS 3.2.9 includes specific callouts to MSFC and MAF. Please provide guidance on Mishap Reporting and Safety Statistics Reports for other Centers supported on this contract.

DRD 1871SA-002 only includes requirements for MSFC and MAF. At this time no other Centers require submission of this data deliverable.

6 The requirement states: "The Contractor shall prepare and submit Quarterly Financial Management Reports in accordance with DRD 1871MA-005, Financial Management Report (533M)." Please clarify if the Monthly or Quarterly 533 reports are required and sync the title and narrative accordingly.

Attachment J-1, Performance Work Statement, is revised to remove reference to Quarterly reports and replace with Monthly reports.

7 PWS Section 5.0 states, "The Contractor shall travel as requested to accomplish the requirements of this PWS. The Contractor shall obtain written CO and COR approval prior to any foreign or domestic travel. Foreign travel requests, authorization, and reporting shall be in accordance with NFS 1852.242-71, Travel Outside of the United States."

PWS Section 6.2.1 States, " The Contractor shall travel as required and approved to accomplish the requirements of this PWS. The Contractor shall obtain written CO and COR approval prior to any foreign or domestic travel.

Foreign travel requests, authorization, and reporting shall be in accordance with NFS 1852.242-71, Travel Outside of the United States."

{ease if these two sections are redundant or explain the difference between 5.0, Other Direct Costs PP&C Technical Requirements and Section 6.2.1, Other Direct Costs Programmatic SME Technical Requirements.

Attachment J-1, Performance Work Statement, Section 5.0 discusses only PP&C requirement Other Direct Costs (ODCs). Section 6.2.1 discusses Programmatic SME requirement ODCs.

Attachment A-3

8 Item #5 it states, “Receive and store any legacy data from previous contract(s) phasing in to the pending contract effort.” Will all the data to be transferred during Phase-In be in electronic format, and will it be hosted in the Resource Data Storage and Retrieval Analysis Center (REDSTAR), or will some of the legacy data be in hard copy format? If hard copy data is anticipated, can the volume be quantified, and will it be acceptable to convert that hard copy data into an electronic format for storage and future reference?

The Government defines legacy data to include PP&C I Base mission requirements and Task Orders across the 10 Agency locations. As a result, the majority of the data will likely be provided electronically, but may in some instances be in hard copy format.

Individual centers shall make the determination on whether hard copy data may be converted into electronic format.

9 Is it the Government’s intention to only allow the Base Year one rate given that in Attachment J-18, Excel Pricing Model it is broken out into 9 months (Base Yr1 and 12 months (Base Yr2). If only one rate is allowed is that rate to be a blended/average/ceiling rate?

Attachment J-4, Indefinite-Delivery, Indefinite-Quantity Rates, is revised to require separate rate submissions over the Base Period.

10 Worksheet “Tab G” of Attachment J-18 provides for a formula of how to determine “Total Productive Hours per WYE” [Notes/Calculation EXAMPLE:

Total Available Hours 2088 Hr Yr - xxx Leave/Vacation Hours - xx Sick Hours

- xx Holiday Hours - xx Other Hours >> xxxx Total Productive Hours per WYE]. Total Productive Hours per WYE are refenced several times in the RFP as 1,860. Can the government please clarify the minimum number of Productive Hours per Base and/or Option Year an Offeror is required to bid?

Attachment J-18, Excel Pricing Model, Tab G, establishes the total number of available hours for each contract period.

Using the offeror's standard accounting practice, offerors shall establish the total number of productive hours which is calculated by the EPM using the total available hours less the offeror's productive factor hours to include Holiday, Sick, Vacation, and Other.

11 What is the URL for The NASA EFSS box for this specific solicitation? (aka in format https://nasagov.app.box.com/f/XX##XX#X#XX###X##X##XXX###X#XX#X)

See Attachment J-16, Section L, ELECTRONIC SUBMISSION OF

PROPOSALS - PROPOSAL MARKING

AND DELIVERY THROUGH NASA’S

EFSS BOX, for the URL for this solicitation.

Attachment A-4

12 Final RFP Section M removed all references to the evaluation of the appropriateness of the Offeror’s proposed resources and resource realism.

However, Section L, Paragraph (b), page J-16-3 still requires "..the offeror’s approach to effectively and efficiently accomplish those requirements, including full explanations of the techniques and procedures to be employed and the resources necessary to perform as proposed." Please confirm that the technical approach does not require any discussion of proposed resources.

Attachment J-17, Section M, Mission Suitability Volume Evaluation, only removed references to the evaluation of resource realism.

Attachment J-16, Section L, Volume I Mission Suitability Factor Instructions

(b) is revised to remove "and the resources necessary to perform as proposed.

13 Recognizing that an exact number is not feasible, will the Government please provide a rough estimate of the number of Task Orders anticipated each year?

Even a rough estimate (e.g., "15 to 20 per year") can aid in adding realism to CMO cost estimates. Without any input, offerors are left basing estimates based on wildly varying assumptions that may create cost risk during contract performance.

The Government cannot provide an estimated number of task orders to be awarded as the number to be issued cannot be established with a reasonable degree of certainty. Attachment L-1, Projected Task Order Requirements, establishes the anticipated requirements per year. Please note that the Government will seek to minimize the number of task orders awarded to simplify the administrative burden for both the Government and selected contractor.

CMO cost estimates should be based on annual anticipated WYE requirements provided in Attachment L-1.

14 Please confirm that Attachment L-1 is not meant to supersede the WYE on Tab B of Attachment J-18, since the two are not identical. Attachment L-1 states that the projected WYE "will be utilized to establish proposed costs." However, Attachment L-1 WYE does not match Tab B WYE exactly.

Confirmed. Work Year Equivalents (WYEs) should not be changed in Tab-B.

Attachment A-5

15 Section L states, "the Offeror shall adhere to the PWS structure provided in

Attachment J-1, Performance Work Statement." The EPM does not have a referenced PWS structure. Please clarify the meaning of the referenced PWS structure instruction in Section L.

labor categories align with Attachment J-1, Performance Work Statement, elements.

16 The paragraph states, in part, "The Offeror shall adhere to the PWS structure provided in Attachment J-1, Performance Work Statement. Failure to provide all requested cost information may indicate a lack of understanding of the requirements for contract performance, which may affect the Mission Suitability score."

The Excel Pricing Model (EPM) does not require pricing by Performance Work Statement (PWS) element. So could the government please clarify what the intent is of the instruction, "The Offeror shall adhere to the PWS structure provided in Attachment J-1"?

labor categories align with Attachment J-1, Performance Work Statement, 17 We ask that the Government re-consider the requirement that major subcontractor(s) must submit a full, separate Cost Volume. We offer the following rationale: 1) If the Prime intends to issue T&M subcontracts, it is not necessary to require major subcontractors to complete the cost schedules that the Prime is required to complete. 2) The prime is responsible for managing the subcontractors that they selected to enhance the performance of this contract and the Government does not have oversight of the subcontractors. Therefore, cost data or financial data from the subcontractors should not be required by the Government. 3) Per the RFP, the Task Orders from the incumbent contract were either T&M or FFP which does not necessitate requirement for cost data from the major subcontractors. We suggest that the Government should only require DCAA auditors assigned and an approved accounting system for major subcontractors.

The Government has reviewed this request; however, it has determined that the requirement will remain. A major subcontractor providing 10% or more of annual WYEs is required to submit a Cost Volume, Excel Pricing Model, and audited financial statements to facilitate the Government's evaluation.

Attachment A-6

18 The instructions for the EPM require syntax for the electronic file in the volume: "PPC II, hyphen, followed by the first three letters of the company's name." The Section L instructions on page J-16-2, however, require the following syntax: "Prime Offeror name - solicitation number Cost Volume.xlsx." Please verify which instruction is accurate.

J-16-2 provides examples of acceptable individual file names. The electronic file/workbook names included in the Cost Volume shall begin with the appropriate contract acronym (i.e., PPC II, hyphen, followed by the first three letters of the company's name).

19 The instructions for selection of past performance references state that the priority should be given to major subcontractors performing 10% or more of FY2026 and FY2027 Work Year Equivalents (WYEs) while allowing discretion on how to best represent past performance of the team as a whole. Provided that at least one past performance reference is included for each major subcontractor, does the number of past performance reference contracts from minor subcontractors performing less than 10% of WYE have negative bearing on the overall confidence level determination. In other words, will those contracts be seen as not "sufficient to potentially have had some positive impact on successful performance of the contract" and result in lower confidence.

Referenced contracts/subcontracts provided for subcontractors with less than 10% of anticipated WYEs for FY26-27 will be evaluated as insufficient to potentially have some positive impact on successful performance of the contract, thereby having neither a negative nor positive impact on the confidence level assigned. However, if the referenced contract(s) provided for subcontractors other than major provide relevant PWS coverage for PWS elements not otherwise covered by other referenced contracts, the confidence level could still be postively impacted.

Attachment A-7

20 Past Performance Contracts Summary Table requires anticipated percentage assignment of all applicable PWS elements, by company, for which past performance referenced contracts or subcontracts are provided, for the first year of performance. We understand that this percentage is based on Attachment L-1, a notional estimate of the anticipated Work Year Equivalent (WYE) personnel.

However, majority of WYEs (more than 50%) fall into SME I, II, and III labor categories that do not indicate which PWS elements they support.

Subcontractors are chosen to support specific PWS elements based on their capabilities; therefore, without knowing which PWS elements these SMEs support, it is very difficult to estimate PWS percentage assignments for each company. Please provide information on which PWS areas (or technical support areas) the SME labor categories support so that we can provide anticipated PWS percentage assignments.

See Attachment J-3, Labor Category Descriptions, for SME Job Descriptions, identifying the applicable SME areas of expertise, such as but not limited to:

strategic planning, project planning, requirements management, independent assessments and/or stakeholder management. SME support does not necessarily align with other PWS

21 Section K includes FAR fill-ins 52.209-5, 52.209-11, 52.209-12, and 52.209-13.

The Offeror Fill-ins Table in Section L only directs the offeror to fill in 52.204- 8, 52.204-24, 52.209-7, and 52.227-15. Please clarify if the offeror is required to complete all fill-ins in Section K, or is the intention for Offerors to leave the Fill-ins that are not mentioned in the Section L table blank?

Attachment J-16, Section L, Volume IV, Contract Instructions Fill-in table is revised to include all fill-ins.

22 The Offeror Fill-ins table only instructs the Offeror to fill out 1852.216-78 Firm Fixed Price in Section B. Should the Offeror also fill out 1852.216-74 Estimated Cost and Fixed Fee?

No, 1852.216-74 will only include cost and fee amounts upon award.

Attachment A-8

23 Section L instructs Offerors to "include all Section A through J pages and attachments provided in the solicitation as well as Section K." Can the Government please clarify which Sections and Attachments are required? For example, Attachment J-18 should not be included as it is a part of Volume II, and a majority of the Attachments do not include Offeror fill-ins. Is the Offeror to include Sections L and M (Attachments J-16 & J-17) in Volume IV as well?

No. Offerors shall include only those documents that would formulate an awarded contract. This would include the consolidated Sections A through K as well as Section J Attachments J-1 through J-15. Offerors should not include Section L - Instrs., and Notices to Offerors, and Section M - Evaluation Factors for Award or Attachments J-16 and J-17. However, Attachment J-18, Excel Pricing Model, will be provided as part of Volume II - Cost volume.

24 How does the Government intend to evaluate the "Size" of past performance citations for contracts that include large amounts of ODCs? For example, would a contract with $10M in annual revenue from labor be considered more relevant than a contract with $10M in annual revenue from purchases? Or is the size factor treated as a "pass/fail" measure?

The CPSS PP&C II solicitation does not specify a mechanism to distinguish between types of cost elements when determining the average annual value of a referenced contract or subcontract.

Therefore, size relevancy will be determined based on the average annual value of the referenced instrument, with credit given for all exercised options as of the date of proposal submission or, in the case of ordering type instruments, the cumulative value of any orders placed as of the time of proposal submission.

Please note that in the case of a referenced contract where the predominance of contract costs are other direct costs, the referenced contract would likely not align with the technical requirements of the PP&C effort under the content analysis.

Attachment A-9

25 How are subcontractor labor dollars accounted for in Tab A? What information

(if any) is expected to be incorporated in Row 22 of Tab A? Additionally, is it the Government's intent to include subcontractor costs in the Total Computed Cost?

Tab A is modified to include subcontractor input lines. The subcontract cost for applicable subcontractors is accounted for within Tab B for each year for each individual team member completing the EPM.

Each subcontractor should provide their total cost to the Offeror. The Offeror then inputs Subcontractor costs into Tab A, which calculates Total Computed Cost.

26 How does Tab A account for Prime burdens on subcontractor labor (indirect factors/ profit)? [Reference Tabs C-1 thru C-5, cell C9]

Tab A is modified to include Subcontractor input lines. All subcontractor costs should be input, including Prime burden as identified in Tabs C-1 thru C-5.

27 Are major subcontractors required to complete the full Attachment J-18, Excel Pricing Model or should they only complete the areas (sites and labor categories) where they are assigned WYEs?

In accordance with Attachment J-16, Section L, Excel Pricing Model instructions, "Attachment J-18 shall represent a fully integrated pricing strategy to include all subcontractors."

28 Tab F provides tables to be filled out to identify Fringe costs. Please confirm if Offerors can revise these tables to accurately reflect fringe cost calculation in accordance with company accounting system?

The offeror may re-configure Tab F to align with their accounting structure.

Attachment J-18, EPM, Tab F "The Offeror shall ensure that the estimates for fringe benefits shown in this tab are incorporated into their proposed contract cost in accordance with their normal accounting and estimating practices for each contract year."

Attachment A-10

29 For companies that have DCAA-accepted accounting systems, which have fringe rolled up into other indirect factors, can relevant fringe detail be provided separately to Tab F?

See response to Index 28.

30 Please confirm that an offeror may re‑configure Tab F to reflect its actual groupings and general‑ledger elements of cost. The instructions state that "the offeror can duplicate if additional locations require specific fringe rates," but it is unclear whether the offeror can also consolidate or make other adjustments.

For example, an offeror whose fringe structure is not organized by state can provide a more clearly traceable breakdown of fringe costs with a single, consolidated table.

See response to Index 28.

31 Please confirm that offerors are not allowed to adjust the WYE in Tab B. The Tab B instructions do not clearly prohibit changes to the WYE in Column K.

Confirmed. Work year equivalents should not be changed in Tab-B.

32 Section (a) does not allow any proposal page limitations exclusions for Volumes I and III. Will the Government allow exclusion of the Cover Page, Table of Contents, Glossaries, and Compliance Matrix from the page limitations? This content requires 4-5 pages thereby significantly reducing the number of pages for evaluated sections of the proposal response.

No. Section L provision 1852.215-81, Proposal Page Limitations, paragraph (c), indicates that only Attachment L-3, Past Performance Questionnaire, is excluded from the Past Performance volume page limitation. There are no other exclusions from the page limitations established for the page limited volumes. See paragraph (7)(A) of this provision for the required page numbering convention for the page limited volumes.

33 Will the Government allow text for all narrative information to be fully justified

vs. left margin justified, to allow better utilization of page space.

No. Section L provision 1852.215-81 Proposal Page Limitations, paragraph (b)(7)(G) states "(G) Text for all narrative information shall be left margin justified (i.e., Microsoft Word, Home, Paragraph, Align Left [Ctrl+L])."

Attachment A-11

34 The RFP instruction states: "(F) Font style shall be Times New Roman and the font size shall be not smaller than 12-point for all text, including text used in charts, tables, figures, illustrations, or other embedded objects (e.g., pictures or screenshots). Offerors should exercise caution when inserting charts, tables, figures, illustrations, or other embedded objects to ensure that all text complies with the stated guidelines. Non-compliant text will not be evaluated; however, any remaining content will be evaluated." RFP Attachment L-2 Past Performance Interview/ Questionnaire includes a mix of Times New Roman font sizes including some that are smaller than 12-point. Please indicate if completing the Government-provided questionnaire in the RFP format is acceptable, or should Offerors convert the form into 12-point Times New Roman font.

As the past performance questionnaire is specifically excluded from the Past Performance volume page limitation and shall be provided by the customer directly to the Government, offerors shall utilize the questionnaire format as provided in the solicitation.

35 The Government's response to the question at Index Number 67states: "The Program Manager (PM) included in Tab B is a PP&C direct labor category."

Please indicate which PWS requirements are included in Tab B to be performed by the PM as a PP&C direct labor category.

The Program Manager (PM) included in Tab B may be any discipline within Section 4.0 of the PWS.

36 The RFP letter specifies that a TS facilities clearance is required at the time proposals are due. What sort of documentation are Offerors to provide with their proposals as evidence they hold the required facility clearance, and in what proposal volume should that be placed?

See Attachment J-17, Section M, SECURITY CLASSIFICATION

REQUIREMENTS, provision for facility clearance requirements.

Attachment A-12

37 There appears to be some conflicting information with the answers to Q&A #8 and Q&A #86. Would the government please define telework vice remote work?

Telework or teleworking is defined as a work flexibility arrangement under which an employee performs the duties and responsibilities of such employee's position, and other authorized activities, from an approved worksite other than the location from which the employee would otherwise work. In practice, telework is a work arrangement that allows employees to have regularly scheduled days on which they telework and regularly scheduled days when they work in their agency worksite. In contrast, remote work is an arrangement in which an employee, under a written remote work agreement, is scheduled to perform his or her work at an alternative worksite and is not expected to perform work at an agency worksite on a regular and recurring basis. A remote worker’s official worksite may be within or outside the local commuting area of an agency worksite.

38 Per the answer to Index 67 in the draft Q&A, NASA suggests offers should not remove the PM from Tab D (PMO Cost). Should there also be PM hours in Tab B? If so, will NASA identify those hours so offerors can bid appropriately?

"The Program Manager (PM) included in Tab B is a PP&C direct labor category.

The PM included in Tab D is specifically related to Contract Management and part of the Contract Management Overhead calculation.

PM WYE anticipated requirements are identified in Attachment L-1.

Attachment A-13

39 The Government's response to the question specifies that "Offerors must insure than any proposed innovations are fully priced within the labor and other elements of their cost proposal. Costs related to innovative approaches, tools, or methods should be integrated into labor rates where labor effort is involved, and into other non-labor resources as required. No separate contractual line item will be accepted for innovation." Is it the Government's expectation that contract IDIQ labor rates will reflect these innovation efficiencies? Given the wide scope of the IDIQ, the innovation efficiencies are indeterminant. Innovations will be implemented at the task order level. Should the cost of the innovation efficiencies be addressed at the Task Order level?

Offerors must ensure that any proposed innovations are fully priced within the labor and other elements of their cost proposal. Cost innovation efficiencies may be addressed at the Task Order level.

ATTACHMENT A – Responses to industry RFP Questions

80MSFC25R00110001

Attachment J-1

J-1-1

Performance Work Statement

1.0 INTRODUCTION

The purpose of this Performance Work Statement (PWS) is to set forth the Consolidated Program Support Services (CPSS) Program, Planning, & Control (PP&C) II and Programmatic Subject Matter Expert (SME) requirements for the Agency. The effort requires specialized skills and experiences in the following areas: 1) Human Exploration and Operations; 2) Science; 3) Space Technology; and 4) Mission Support.

Indefinite-Delivery, Indefinite-Quantity (IDIQ) Services:

PP&C IDIQ services are available to the following National Aeronautics and Space Administration (NASA) Centers:

Ames Research Center (ARC), Moffett Field, CA Armstrong Flight Research Center (AFRC), Edwards Air Force Base, CA Glenn Research Center (GRC), Brook Park, OH Johnson Space Flight Center (JSC), Houston, TX Kennedy Space Center (KSC), Cape Canaveral, FL Marshall Space Flight Center (MSFC), Huntsville, AL Michoud Assembly Facility (MAF), New Orleans, LA Stennis Space Center (SSC), Bay St. Louis, MS

Programmatic SME IDIQ services are available to the following NASA Centers:

ARC

AFRC

GRC

Goddard Space Flight Center (GSFC), Greenbelt, MD

JSC

KSC

Langley Research Center (LaRC), Hampton, VA

MSFC

MAF

NASA Headquarters (HQ), Washington DC

SSC

NASA Centers will be delegated authority for issuing and administering individual task orders.

2.0 SCOPE

The Contractor shall provide the planning, coordination, technical management, execution, and surveillance of the activities necessary to assure disciplined performance of work and timely application of resources for the accomplishment of all requirements specified under this PWS.

80MSFC25R0011

J-1-2

The PP&C technical scope of this PWS includes PP&C Integration; Program Analysis; Earned Value Management (EVM); Cost Estimating and Cost Analysis; Resource Data Storage and Retrieval Analysis Center; Scheduling and Scheduling Analysis; and Risk Integration and Quantitative Risk Analysis (QRA). This PWS requires the Contractor to coordinate with Contractor employees, directorates, and offices across the NASA Centers and facilities to coordinate standardization and exercise responsibility for the required activities.

The Contractor shall also provide Programmatic SME support as defined in Section 6.0, Programmatic SME Technical Requirements.

The Contractor shall maintain proper security of proprietary information and other Controlled Unclassified Information (CUI). Security clearance may be required as specified in requirements and or as applicable. The Contractor shall ensure all required contractor personnel have the ability to obtain and maintain a Personnel Security Clearance commensurate with the highest level of duties being performed as identified in individual task orders.

This PWS includes the following sections:

Section 3.0 Management and Reporting Requirements Section 4.0 PP&C Technical Requirements Section 5.0 Other Direct Costs Section 6.0 Section 7.0

Programmatic SME Technical Requirements Phase-in

Excluded Functions and Responsibilities

Functions and responsibilities directly involved or associated with the management of any MSFC organizations are expressly excluded from this contract. The Contractor shall provide a secondary review of all assigned activities such that no inherently governmental functions are performed by the Contractor, and if directed to do so, the Contractor shall immediately notify the contracting officer (CO). The Contractor is referred to FAR Subpart 7.5, Inherently Governmental Functions.

As a result of the close working proximity between contractor personnel and NASA civil servants, the Contractor shall adhere to the following ground rules in performance of the effort as delineated in herein.

The Contractor shall:

(a) Ensure that its employees are managed by its own Contractor management and that Contractor management has the authority and autonomy to deal effectively with their employees and implement corporate policies.

J-1-3

(b) Ensure that office space occupied by its personnel is clearly labeled with the name of the company.

(c) Ensure, to the extent practicable, that correspondence signed by Contractor employees is on its company letterhead.

(d) Ensure that its on-site personnel, when receiving or placing telephone calls or sending emails, identify their employer, in addition to whatever appropriate greeting is used.

(e) Ensure, when participating in meetings with Government and other contractor employees, that its personnel identity as contractor employees is acknowledged so that their actions will not be construed as acts of Government officials.

3.0 MANAGEMENT AND REPORTING REQUIREMENTS

3.1 Management

The Contractor shall:

3.1.1 Ensure that all Contractor personnel take mandatory training courses offered and or as applicable by NASA.

3.1.2 Maintain communication with each supported organization and alert the CO, contracting officer’s representative (COR), and Technical Monitors immediately of any problems that could prevent meeting established milestones and requirements.

3.1.3 Utilize the Government-provided task order management system, iSite, for responding to task order requests in accordance with NFS 1852.216-80, Task Ordering Procedure-Alternate.

Task order progress reports shall be submitted in accordance with NFS 1852.216-80, Task Ordering Procedure and Attachment J-15, Contract Administration System.

3.1.4 Utilize the iSite Contract Management Portal (iSite) provided by NASA to facilitate contract administration and oversight for this Contract. iSite will be used for new work, revising existing work, financial planning, reporting, actuals, deliverable submission, technical performance feedback gathering, and serve as the primary system for communicating financial and funding information to include monthly time phased baseline plans for all work packages.

The following table identifies the Contract Administration roles and responsibilities that the Contractor shall perform:

J-1-4

Table 1. Contract Administration Contract Administration Roles and Responsibilities

1. Use iSite to communicate, at a minimum, estimated costs and fee by month, posting actuals, which will inform financial/funding reports, provide technical proposals in response to requests for work, describe labor categories and hours proposed and consumed, and communicate subcontractor costs proposed and consumed during performance of this contract.

2. Access to data contained within the system will be controlled through security group permissions and role-based access.

3. Work with the Government to configure the provided system for this contract as part of contract phase-in and ensure that the system is operational prior to start date this contract.

4. Within five days of contract award, the Contractor shall provide a primary point of contact for iSite efforts.

3.2 Data Deliverables

The Contractor shall report and document the performance of this work in the PWS and fulfill the requirements of associated Data Requirements Descriptions (DRDs) as described below and outlined in Attachment J-2, Data Procurement Document. Additional deliverables such as presentations, reports, analyses, and technical memoranda may be required as identified in this PWS or subsequent PP&C and Programmatic SME task orders.

3.2.1 On-Site Employee Location Listing

The Contractor shall prepare and submit an On-Site Employee Location Listing in accordance with DRD 1871CD-002, On-Site Employee Location Listing.

3.2.2 Technology Reports

The Contractor shall prepare and submit Technology Reports in accordance with DRD 1871CD- 003, Technology Reports.

3.2.3. Security Requirements for Unclassified IT Resources

The Contractor shall prepare, implement, and maintain a Cyber Supply Chain Risk Management Plan in accordance with DRD 1871CD-001, Security Requirements for Unclassified IT Resources.

3.2.4 Management Plan

The Contractor shall prepare, implement, and maintain a Management Plan in accordance with DRD 1871MA-001, Management Plan.

J-1-5

3.2.5 Organizational Conflict of Interest (OCI) Plan

The Contractor shall prepare, implement, and maintain an Organizational Conflict of Interest (OCI) Plan in accordance with DRD 1871MA-002, Organizational Conflict of Interest (OCI) Plan.

3.2.6 Re-Procurement Incumbent Compensation Data Package

The Contractor shall prepare and submit a Re-Procurement Incumbent Compensation Data Package in accordance with DRD 1871MA-003, Re-Procurement Incumbent Compensation Data Package.

3.2.7 Progress Reports

The Contractor shall prepare and submit Progress Reports in accordance with DRD 1871MA- 004, Progress Reports.

3.2.8 On-Site Safety, Health, and Environment (SHE) Plan

The Contractor shall:

3.2.8.1 Prepare, implement, and maintain an On-Site Safety, Health, and Environmental Plan in accordance with DRD 1871SA-001, On-Site Safety, Health, and Environment (SHE) Plan.

3.2.8.2 Establish and implement an industrial safety, occupational health, and environmental program that will (1) provide a workplace that is incident and injury free by preventing employee fatalities, reducing the number of incidents, and reducing the severity of employee injuries and illnesses; (2) protect the environment through the ongoing planning, implementation, integration, and management control of these programs and; (3) comply with the MSFC Safety, Health, and Environment (SHE) Core Program Requirements (CPRs), including the sub-elements.

3.2.9 On-Site Mishap Reporting and Safety Statistics Reports

The Contractor shall prepare and submit the On-Site Mishap Reporting and Safety Statistics Report in accordance with DRD 1871SA-002, On-Site Mishap Reporting and Safety Statistics Reports.

3.2.10 Financial Management Report (533M)

The Contractor shall prepare and submit monthly Financial Management Reports in accordance with DRD 1871MA-005, Financial Management Report (533M).

J-1-6

4.0 PP&C TECHNICAL REQUIREMENTS

The work under this contract is in support of NASA missions at AFRC, ARC, GRC, JSC, KSC, MSFC, MAF, and SSC. To support these missions, programs and projects, the following work elements will be performed under this contract:

• PP&C Integration and Program

Analysis

• Resource Data Storage and Retrieval

Analysis Center (REDSTAR)

• EVM • Scheduling and Scheduling Analysis

• Cost Estimating and Cost Analysis • Risk Integration and QRA

(The application of work elements may vary by task order. The interrelationship between work elements may vary according to the mission, program, or project activity.)

4.1 PP&C includes the following disciplines:

PP&C requirements listed in this PWS will be performed as IDIQ services via task orders which will be initiated, implemented, and administered in a Government-provided task order management system, iSite.

4.1.1 PP&C Integration and Program Analysis

The Contractor shall provide and develop the PP&C Integration discipline including programmatic services supporting managers and decision makers for all aspects of program performance including planning, budgeting, execution, schedule analysis, integration and reporting, cost management and control, EVM, workforce tracking and analysis, risk integration, and support QRA. This discipline provides support services that integrate across all aspects of PP&C. The PP&C Analyst contributes to program and project success through detailed programmatic and mission support analysis and communication of analytical results to the program and project managers and other stakeholders responsible for making program and project decisions.

• Reports. The Contractor shall compile program or project data for reports including, but not limited to, gathering data from databases, Prime Contractor deliverables, and NASA in-house activities performing variance analysis, and writing data for presentation format.

• Organize Personnel Data. The Contractor shall integrate and maintain workforce data for civil servant and contractor personnel to support workforce planning activities and performance analysis.

4.1.2 Earned Value Management

The Contractor shall:

4.1.2.1 Provide and develop standard EVM reporting templates and specific Monthly Status Review guidance.

J-1-7

4.1.2.2 Fill role of coordinator/facilitator/advisor for contractor Integrated Baseline Review (IBRs). Present and train, as required.

4.1.2.3 Review contractor Organization Breakdown Structure, Resource Breakdown Structure, Work Authorization Document, Work Breakdown Structure (WBS), and WBS Dictionary to assess the work scope by control accounts, work packages, and planning packages.

4.1.2.4 Provide EVM support to management. This includes but is not limited to: EVM and IBR management training; independent EVM assessments and reporting; evaluation and implementation of EVM tools and interfaces; EVM peer reviews; development and delivery of EVM and IBR training courses; creation and maintenance of Center EVM documents and website content; and recommending EVM standards and processes.

4.1.2.5 Produce and support project, program, and Center EVM reporting, metrics reporting, and other reporting required at each major review.

4.1.2.6 Provide EVM projections of independent Estimates at Completion (EACs), reports, and other formats in support of the project Planning, Programming, Budgeting, and Execution process.

4.1.2.7 Provide support for risk, schedule, and financial integration with EVM. The Contractor shall also coordinate variance analysis with the prime contract COR, risk manager, scheduler, and financial personnel.

4.1.2.8 Implement NASA-approved EVM tools and software with appropriate structures which interface with standard NASA and project scheduling and financial tools. The Contractor shall also maintain EVM tools and software with monthly updates to plan, performance, and actual data per EVM Plan, and export to Excel and other necessary tools.

4.1.2.9 Prepare and maintain an EVM Implementation Management Plan (EVMP) and/or EVM System Description (EVMSD) in accordance with NPR 7120.5, NASA Space Flight Program and Project Management Requirements, the EVM, and NASA Handbooks, and provide project training, as required.

4.1.2.10 Perform Prime Contractor and Control Account EVM analysis in accordance with the Project Plan and EVM best practices. The Contractor shall also import Prime Contractor-supplied xml file into Encore Analytics Empower. EVM analysis includes, but is not limited to, data validity review; Schedule Performance Index/Cost Performance Index; independent EACs;

verification of variance reports; verification of contactor EAC projections; Format 3 monthly changes in current +2 months; drawdown of Management Reserve and Funded Schedule Margin;

verification of cost dates to schedule dates; and Defense Contract Management Agency and Data Quality Indicator analysis and verifications. The Contractor shall review and process Budget

J-1-8

Change Requests. The Contractor shall evaluate the Prime Contractor supplied EVM data to the prime contract requirements and provide an assessment.

4.1.2.11 Support, review, advise, execute, and administer, as requested, PP&C to integrate risk, technical, schedule and cost, including EVM. This could include assessing Prime Contractor scope of work, defining approach/strategy to execute the scope of work to include the acquisition strategy, refining the plan, gathering data, integrating, and analyzing data, assessing recommended actions, implementing actions and monitoring impacts, and supporting reviews, audits, and external reporting.

4.1.3 Cost Estimating and Cost Analysis

The Contractor shall:

4.1.3.1 Develop project Life-Cycle Cost Estimates using NASA-approved commercial cost estimating tools.

4.1.3.2 Work with, but not limited to, NASA Programs and/or Projects to validate technical baseline for cost estimation and statistical cost modeling.

4.1.3.3 Conduct Joint Confidence Level analysis for ongoing mission projects.

4.1.3.4 Effectively communicate independent cost risk analysis results.

4.1.3.5 Provide Cost as an independent variable and economic analysis.

4.1.3.6 Support the collection and archiving of cost estimating data and information.

4.1.3.7 Utilize analytical methods to guide decision makers including, but not limited to, sensitivity analysis, trade studies, and affordability analysis.

4.1.3.8 Analyze and quantify cost and schedule risks and uncertainties for ongoing mission projects.

4.1.4 Resource Data Storage and Retrieval Analysis Center

4.1.4.1 Maintain the REDSTAR Analysis Center. REDSTAR is a physical and online storage location for documents containing cost, schedule, technical, and programmatic data on NASA and non-NASA projects, along with studies, cost estimates, and other documents of interest to the NASA cost estimating community.

4.1.4.2 Maintain and organize the physical and digital records which consist of approximately 43,000 documents housed in Building 4494 at MSFC. A NASA reference number system is used

J-1-9 to catalog and search the documents. The research manager provides cataloging and organization, along with research support Agency customers.

4.1.4.3 Provide access that is limited to civil service personnel and approved Government support contractors.

4.1.5 Scheduling and Scheduling Analysis

4.1.5.1 Decision Making and Forecasting. The Contractor shall develop the planning and scheduling processes and EVM necessary to support sound decision-making and forecasting of project or inter-project activities.

4.1.5.2 Consistency and Compliance. The Contractor shall support planning and scheduling processes and EVM to assist projects and programs with achieving consistency and compliance with the NASA Space Flight Program and Project Management Requirements (i.e., NPR 7120.5, NASA Space Flight Program and Project Management Requirements) and the Flight Projects Directorate Schedule Management Guidelines.

4.1.5.3 Schedules

4.1.5.3.1 Project Schedules. The Contractor shall develop project schedules and identify the milestones and activities that must be performed to achieve project commitments. Included in this discipline is the necessary identification and documentation of schedule and programmatic interdependencies among project activities and other related external projects.

4.1.5.3.2 Integrated Master Schedules. The Contractor shall develop project logic networks and schedules aligned to the Project or element WBS as well as the estimation, validation and analysis of activity sequencing, durations and resource requirements needed to create an Integrated Master Schedule and supporting schedules.

4.1.5.3.3 Schedule Management Plan. The Contractor shall prepare and maintain a Schedule Management Plan defining the requirements for schedule planning and control on the project.

4.1.5.3.4 Correlate Schedules with Technical and approved Budgets. The Contractor shall interface with the technical product, element, or project leads and related resources personnel to correlate project schedules with the current approved budget profiles and plans.

4.1.5.3.5 Schedule Compliance. The Contractor shall provide analysis of other Contractor’s schedules and scheduling systems to ensure compliance with the Schedule Management Plan, SOW/PWS, and DRDs, as well as providing on-going support to the technical and financial team at an end-item contractor’s facility as required.

4.1.5.3.6 Schedule Analysis. The Contractor shall perform analysis to determine project schedule status and performance including critical path analysis, vertical and horizontal traceability, J-1-10 variance analysis, potential impact of risks, potential “workaround” solutions, and project or element “what if” scenarios.

4.1.5.3.7 Schedule Change Documentation. The Contractor shall be responsible for documentation of changes and revisions to the Project schedule and to maintain a historical archive for past official schedules.

4.1.6 Risk Integration & QRA

4.1.6.1 Provide support in the functional area of Risk Integration and QRA.

4.1.6.2 Provide analysis and assessment of risk through many avenues to ensure understanding cross cutting risks.

4.1.6.3 Facilitate Continuous Risk Management and Risk Informed Decision-Making implementation.

4.1.6.4 Conduct Risk Integration training as appropriate to ensure that project and program staff understands the Risk Integration policies, tools, and processes.

5.0 OTHER DIRECT COSTS PP&C TECHNICAL REQUIREMENTS

Other direct cost requirements will be requested and approved through iSite.

5.1 Travel

The Contractor shall travel as requested to accomplish the requirements of this PWS. The Contractor shall obtain written CO and COR approval prior to any foreign or domestic travel.

Foreign travel requests, authorization, and reporting shall be in accordance with NFS 1852.242- 71, Travel Outside of the United States.

5.2 Material

The Contractor may purchase materials such as, but not limited to, training, training materials, handbooks, or other technical manuals associated with the requirements in Section 4.0. The Contractor shall obtain written CO and COR approval prior to any material purchase.

6.0 PROGRAMMATIC SME TECHNICAL REQUIREMENTS

This discipline provides highly qualified Programmatic SME support to program management including, but not limited to strategic program and project planning and alternatives analysis, project review, and special studies as requested by the Government.

J-1-11

Programmatic SME IDIQ requirements will be identified in task orders administered through the Government-provided iSite. In performing the requirements of this section, the Contractor shall comply with the specific work instructions as defined in the task order when issued by the Government.

6.1 General Programmatic SME Requirements:

The Contractor shall:

6.1.1 Support strategic program and project reviews and special studies.

6.1.2 Provide input and recommendations for alternatives or “make-or-buy” analysis and planning.

6.1.3 Provide input and recommendations for the development and execution of the business plan process, business plan, and strategic plans.

6.1.4 Provide input and recommendations for conferences, meetings, and program and project reviews.

6.1.5 Develop handbooks and training courses.

6.1.6 Provide affordability analysis and planning recommendations.

6.1.7 Provide input, advice, and recommendations to Independent Review Teams.

6.1.8 Review project documentation, technical reports, requirements documents, and memoranda to support decision-making.

6.1.9 Support program reviews and provide independent assessments.

6.1.10 Provide management analysis of program and project execution.

6.1.11 Provide scenario planning.

6.1.12 Serve as an advisory member of program or project Standing Review Boards (SRB), as applicable in the SRB Handbook.

6.1.13 Provide mentoring to program and project managers, Center and organizational management, and technical and scientific personnel as required.

6.1.14 Provide specialized skills and experiences related to ongoing programmatic activities in order to measure program progress toward prescribed goals as required by any NASA Center.

J-1-12

6.2 OTHER DIRECT COSTS PROGRAMMATIC SME TECHNICAL REQUIREMENTS

Other direct cost requirements will be requested and approved through iSite.

6.2.1 Travel

The Contractor shall travel as required and approved to accomplish the requirements of this PWS. The Contractor shall obtain written CO and COR approval prior to any foreign or domestic travel. Foreign travel requests, authorization, and reporting shall be in accordance with NFS 1852.242-71, Travel Outside of the United States.

6.2.2 Material

The Contractor may purchase materials such as, but not limited to training, training materials, handbooks or other technical manuals associated with the requirements in Section 6.0. The Contractor shall obtain written CO and COR approval prior to any material purchase.

7.0 PHASE-IN

The Contractor shall perform phase-in activities for a period not to exceed 90 days necessary to assume full responsibility for the CPSS PP&C II contract by the effective date of the contract.

During this time, the Contractor will not be responsible for performance of…