CPO ROM~53.pdf
PDF 199 KB Posted
- Contract number
- 26-416CMS-BOPM4-P-90249
- Issued by
- Illinois
About this file
Summary of CPO Notice 2024.01 and CMS Memorandum
CPO Notice 2024.01, issued September 14, 2023, by Ellen H. Daley, Chief Procurement Officer for General Services, establishes blanket approval procedures for State of Illinois agencies placing orders against master contracts. The notice applies to the Chief Procurement Office for General Services, Central Management Services Bureau of Strategic Sourcing, and all State Purchasing Officers. The accompanying memorandum from Ron Wilson, BOSS Deputy Director at the Department of Central Management Services, outlines requirements for agency purchasing officers requesting blanket releases against CMS joint purchase master contracts.
Agencies may request blanket releases for equipment, commodities, and certain defined services (such as waste removal, document shredding, and temporary staffing) without obtaining prior State Purchasing Officer approval, provided orders do not exceed the contract terms. Blanket release periods are limited to six months at a time and must not extend beyond the contract duration. Agencies must complete and submit a Blanket Release Approval Request form with their Requisition in BidBuy for review by the relevant Portfolio Manager or designee at CMS Bureau of Strategic Sourcing. During the blanket release period, agencies are required to submit monthly Change Orders to the PO documenting actual spend, including quantity, line-item description, unit cost, freight charges, and total amounts. CMS BOSS reserves the right to monitor compliance and revoke blanket release approval if agencies fail to complete required monthly reporting and cost reduction measures.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| CMS R6 Lincoln Correctional Center Toilet Plumbing .doc | DOC document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Chief Procurement Office for General Services
300 West Jefferson Street • Suite 128 • Springfield, IL 62702
P (217) 558-2231 • F (217) 558-1399
Notice 2024.01
General Services
To: Agency Procurement Staff
Central Management Services Bureau of Strategic Sourcing State Purchasing Officers
From:
Date:
Subject:
CC:
Ellen H. Daley
September 14, 2023
Release Off Master Contracts
Procurement Compliance Monitors
Procurement Policy Board
Commission on Equity and Inclusion
This notice is effective immediately.
On January 9, 2013, the Chief Procurement Officer for General Services (CPO) issued a memorandum, “Orders
Against Master Contracts,” authorizing an agency to place an order for equipment and commodities against a
Department of Central Management Services (CMS) master contract or an agency specific master contract without obtaining approval from their State Purchasing Officer (SPO). The memo served as the CPO’s blanket approval for the procurement and required placement of the memo into the procurement file.
With BidBuy, SPOs are the final approvers of an agency’s Requisition (REQ) for all orders against master contracts greater than $10,000, except for contracts providing equipment and commodities. This notice represents my blanket approval of orders against master contracts for equipment and commodities.
An agency relying on this notice as approval of a qualifying order against a master contract shall write “Pursuant to CPO Notice 2024.01, the CPO approves this procurement” in the Notes tab in REQ, or shall attach this notice in the Attachments tab in REQ.
In collaboration with CMS’ process to provide agencies with blanket approvals for orders against CMS master contracts, as explained in the CMS memorandum (Exhibit A), I have designated my approval to the CMS Agency
Purchasing Officer to approve an agency’s order for services under the conditions detailed in the memo.
If there are any questions regarding this notice, please ask your State Purchasing Officer or contact the Chief
Procurement Office at (217) 558-2231.
- End -
| CPO Notice 2024.01 Release Off Master Contracts.pdf |
| JPMC Blanket Release Authorization Memo 091323.pdf |
File details come from the government source that posted it. Updated .